Morning tea will be available at 10.15 am.

1. APOLOGIES

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

7. REPORTS

The Chief Executive’s monthly report is attached.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

8.1 The Planning and Environmental Services Manager’s monthly monitoring report (86KB)for the month of May 2007 is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

MARTHA MINE - SOUTH WALL PIT STABILITY CUTBACK

RECOMMENDATION

THAT the Council approve the agreed mechanism for the release of the Letters of Credit in held in security for the Pit Stability Cutback portion of the Rehabilitation Bond.

PROPOSAL FOR INFRINGEMENT FEES

RECOMMENDATION

THAT the Department of Building and Housing be advised that the Hauraki District Council supports the development of building related infringement offences as detailed in the letter from the Department.

DOG, ANIMAL AND NOISE CONTROL CONTRACT

RECOMMENDATION

THAT the contract be renewed for a period of 12 months expiring on 30 June, 2008

AND THAT an issues and options paper be prepared for Councils consideration at its September meeting.

DOG CONTROL - WHIRITOA BEACH

RECOMMENDATION

THAT Council approve the proposed consultation with the Whiritoa community.

BYLAW REVIEW

RECOMMENDATION

THAT a workshop be set to discuss the Trade waste, wastewater and fire parts to the Hauraki District Council consolidated bylaw on 26^th July 2007, and

AND THAT a workshop be set to discuss the refuse, land drainage, wharves and jetties, water supply, cemeteries parts to the Hauraki District Council consolidated bylaw on 30^th August 2007.

AND THAT the submissions to the Draft Consolidated Bylaw, incorporating Parts 1, 2 and 3 be received

AND THAT the changes as agreed be made to the Draft Consolidated Bylaw, incorporating Parts 1, 2 and 3 for final consideration at the Council meeting on 12^th July, 2007

AND THAT any alterations to the adopted by-law recommended as a result of the Whiritoa community consultation be incorporated as an amendment to Part 3 by way of the Special Consultative Procedure when the next by-law Part is dealt with.

As advised in the Planning and Environmental Managers report to Council on 31 May, 2007 Council has received notice from the Ministry for the Environment that the Government has approved a Proposed National Policy Statement on Electricity Transmission pursuant to the Resource Management Act, 1991.

The Minister has appointed a Board of Inquiry to enquire into and report on the proposed National Policy Statement. Submissions closed on Monday 25 June and as recommended in my earlier report Council’s submission has been forwarded and this report seeks Council’s endorsement to the submission.

RECOMMENDATION

THAT the report be received

AND THAT Council endorse the submission prepared by Mr John Olliver as submitted to the Board of Enquiry.

8.4 REPORT TO DEPARTMENT OF INTERNAL AFFAIRS 2006 - DOG CONTROL (63.100.99) (31KB) 157-159

Section 10A of the 2003 amendment to the Dog Control Act 1996 requires Council to report to Central Government on its Dog Control Policy and Practices for the period 1 July 2005 to 30 June 2006.

Once Council has adopted the report, public notice must be given of the report and a copy sent to the Secretary for Local Government. This is a new provision in the Act, introduced by the Dog Control Amendment Act 2003.

The Act lists the information that is required in the report and Council staff have compiled the required information which is set out in the attached report, to be adopted by Council.

THAT:

1. The report of the Manager Regulatory Services dated 7^TH November 2006 be received.
2. Pursuant to section 10A of the Dog Control Act 1996, The Hauraki District Council Report on Dog Control Policy and Practices for 2005/2006 be adopted and forwarded to the Department.

9. COMMUNITY SERVICES

9.1 WAIHI LIBRARY EXTENSION PROPOSAL ((02.605.999) (21KB) 160-162

A report is attached from the Community Services Manager which provides information on the proposal to extend the Waihi Library building.

RECOMMENDATION

THAT the report be received

AND THAT the Council appoints Cllrs Carmine, Bubb and Hayden to a working group to conduct the detail work for the evaluation for the proposed extension of the Waihi Library building.

10. NETWORK SERVICES

10.1 ROAD SAFETY STRATEGY AND SAFETY MANAGEMENT SYSTEM (01.001.029) (30KB)163-165

The attached report outlines the Road Safety Strategy and the supporting Safety Management System, being proposed for Council’s approval and subsequent implementation. These documents are intended to be key tools to define and guide the road safety programmes contained in the Hauraki Community Plan. They are working documents that require regular review and subsequent formal adoption by Council.

This report is the introduction to a presentation to be made to the Council on 28^th June 2007, outlining in some detail both the Road Safety Strategy and the Safety Management System.

RECOMMENDATION

THAT the report be received

THAT the Safety Management System and the Road Safety Strategy for Hauraki District Council as presented in this report be adopted for implementation.

10.2 PAEROA MAIN STREET PARKING (40.311.999)(23KB) 166-170

Complaints have been received from several sources that parking in Paeroa main street was being abused as "all day parking" by some business owners and employers. The area of particular concern was near the intersection of SH2 and Wharf St and between Williams St and Marshall St. There have been discussions on the subject at public meetings. Following consultation with most of the main street businesses Positive Paeroa Town Promoter Nikky Fisher has written to the Paeroa Ward Committee (appendix 1) requesting a 2 hour parking restriction be imposed on Normanby Road and Belmont Road.

RECOMMENDATION

THAT the report be received

AND THAT further investigation be undertaken to determine effectiveness of the 2 hour parking restriction on all day parking

AND THAT the budget value, cost centre and resource availability be defined

AND THAT a further report be submitted to Council when this information has been sourced.

10.3 PRIVATE ENTRANCE (RAHU ROAD BRIDGE) ON LEGAL ROAD (40.397.999) (28KB)171-181

Over a period of 2 to 3 years complaints have been made relating to the lack of maintenance on the access road and existing culvert/bridge structure serving three properties at this location. During April 2006 this area suffered flood damage. An engineering report (appendix 1) was commissioned to establish the structural integrity of the bridge after the storm. The report concluded that the damage caused by the flood was superficial and the load capacity of the bridge was unchanged.

This confirmed original observations that the current use of the structure by light vehicles was not considered hazardous. The report also states that the bridge was constructed by owners of the adjacent property around 50 years ago.

RECOMMENDATION

THAT the report be received

AND THAT Council does not at this stage assume financial responsibility for the access road and bridge

AND THAT formal definition of the legal position with regard to the privately constructed access and bridge be obtained

AND THAT a further report be submitted to Council when this is to hand.

10.4 DISCUSSION FORUM FOR REFUSE OPTIONS (44.000.024) (19KB)182

A report is attached from the Utilities Manager recommending the creation of a discussion forum to consider future directions in improving the refuse operation within the Hauraki District.

RECOMMENDATION

THAT the report be received

AND THAT reports be submitted to the Consultative Committee Water and Waste for discussion in regard to District solid waste issues and ideas, the outcome of the discussion to guide and direct the drafting of the Refuse Options report for the Hauraki District Council.

11. GENERAL BUSINESS

11.1 WAIHI ARTS CENTRE AND MUSEUM ASSOCIATION FUNDING REQUEST (01.000.020) (21KB)183-185

Attached is a report from the Chief Executive regarding the request for funding from the Waihi Arts Centre and Museum Association.

RECOMMENDATION

THAT the report be received

AND THAT the Council approve a grant of $4,000 to the Waihi Arts Centre and Museum Association to cover operating costs of the Waihi Museum subject to an approved annual budget being presented to the Chief Executive.

12. LATE ITEMS

13. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 186-196

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) Under Section 48(1) for the Passing of this Resolution
1	Report on Ken Gorbey’s Review of Waihi Arts Centre and Museum	Section 7(2)(f)(i) – Maintain the effective conduct of public affairs through: (i) The free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) of this Act applies, in the course of their duty.	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.
2	Prosecution - Breach of Building Act	Section 7(2)(a) – Protect the privacy of natural persons.	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.