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(58KB)HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 14 JUNE 2007 COMMENCING AT 9.00 AM
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PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, D M Carmine, B A Gordon, M J Hayden, P A Milner, K W Trembath and I D Troughton |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology of Crs T J Meyers, D E Challis, D C Lockwood, J M Bubb and A G Gray be received and sustained.
07/782 Troughton/Trembath CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD THURSDAY 31 MAY 2007
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Thursday 31 May 2007 be taken as read and confirmed.
07/783 Baker/Carmine CARRIED
REPORTS
REGULATORY PLANNING SERVICES
The Planning and Environmental Services Manager reported on the Adoption of the Annual Plan 2007/08, Associated Policy and Fees documents, Draft Rates Resolution and Borrowing Authorisation.
RESOLVED
THAT the report be received
AND THAT pursuant to Section 95(3) of the Local Government Act 2002 the Annual Plan 2007/08, as amended, be adopted
AND THAT the Positive Ageing Strategy, as amended, be adopted
AND THAT the Contestable Social Fund Policy, as amended, be adopted
AND THAT the Fees and Charges for Libraries, Cemeteries, and Planning be adopted
AND THAT adoption of the Dog Control Policy be deferred until further consultation has occurred with the Whiritoa community in relation to access to the beach for dogs and other dog exercise area options.
07/784 Carmine/Gordon CARRIED
RATES RESOLUTION
RESOLVED
"That the following rates be set under the Local Government (Rating) Act 2002, on rating units in the district, for the year 1 July 2007 to 30 June 2008. All values are stated GST inclusive.
Uniform Annual General Charge
A uniform annual general charge (as per section 15) of $255.00 on each rating unit within the District.
Differential General Rate
A capital value general rate (as per section 13) set on a differential basis based on land use.
The categories being:
The rates in cents per dollar of Capital Value being:
Paeroa Community Facilities Targeted Rate
An annual charge (as per section 16) of $384.00 on each rating unit within the Paeroa Ward
Plains Community Facilities Targeted Rate
An annual charge (as per section 16) of $239.00 on each rating unit within the Plains Ward
Waihi Community Facilities Targeted Rate
An annual charge (as per section 16) of $345.00 on each rating unit within the Waihi Ward
Paeroa Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Paeroa Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Plains Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Plains Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Waihi Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Waihi Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Kaihere Hall Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Kaihere Hall Rating Area of .00301 cents per dollar of land value.
Patetonga Hall Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Patetonga Hall Rating Area of .00188 cents per dollar of land value.
Hikutaia Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Hikutaia Hall Rating Area.
Karangahake Hall Targeted Rate
An annual charge (per section 16) of $15.00 on each rating unit situated within the Karangahake Hall Rating Area.
Kerepehi Hall Targeted Rate
An annual charge (per section 16) of $10.00 on each rating unit situated within the Kerepehi Hall Rating Area.
Netherton Hall Targeted Rate
An annual charge (per section 16) of $20.00 on each rating unit situated within the Netherton Hall Rating Area.
Tirohia Hall Targeted Rate
An annual charge (per section 16) of $12.25 on each rating unit situated within the Tirohia Hall Rating Area.
Turua Hall Targeted Rate
An annual charge (per section 16) of $13.00 on each rating unit situated within the Turua Hall Rating Area.
Waikino Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Waikino Hall Rating Area.
Waitakaruru Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Waitakaruru Hall Rating Area.
RESOLVED
THAT staff be requested to provide a report on the future of the various community halls within the district, in so far as, provision of funding of major maintenance requirements, with the understanding that the majority of the community halls are owned by community societies.
07/785 Troughton/Trembath CARRIED
Eastern Plains Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Eastern Plains Drainage District of .05516 cents per dollar of land value.
Komata North Drainage Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Komata North Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Opukeko Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Opukeko Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Tirohia-Rotokohu Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Tirohia-Rotokohu Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Western Plains Drainage District Land Value Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Western Plains Drainage District set on a differential basis based on location and classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Western Plains Drainage District Land Area Targeted Rate
A land area targeted rate (per section 16) on all rating units situated within the Western Plains Drainage District set on a differential basis based on location and classifications (per section 146).
The categories being:
The rates in dollars per hectare of land area being:
Western Plains Drainage District Pumping Land Area Targeted Rate
A land area targeted rate (per section 16) of $19.93 per hectare, on all land serviced by the Hopai West, Martinovich, Central North and Rawerawe West pump stations.
Paeroa Urban Stormwater Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Paeroa urban stormwater area set on a differential basis based on land use and land area.
The categories being:
The rates in cents per dollar of land value being:
Water Supply Annual Charge Targeted Rate
An annual charge (per section 16) of $60.00 per metered connection will be charged on all rating units with a connection to a Council water supply.
Water Supply Volume Targeted Rate
A rate per unit of water supplied (per section 19) on all rating units unit on a differential basis within the following categories based on location and extent of provision of service.
The categories being:
The rates in cents per cubic metre of water supplied being:
Karangahake Water Supply Loan Targeted Rate
An annual charge (per section 16) of $84.00 on each rating unit in the Karangahake Special Rating Area with a connection to a Council water supply.
All rating units in this category that have elected to make a lump sum contribution benefit from the lump sum savings provisions (section 145) and do not have to pay the rate.
Wastewater Unconnected Targeted Rate
An annual charge (per section 16) of $245.00 on each rating unit not connected to Council schemes with a boundary within 30 metres of a wastewater main belonging to a Council wastewater scheme.
Wastewater Connected Targeted Rate
An annual charge (per section 16) per toilet pan or urinal according to a scale of charges based on the number of pans on the rating unit.
The annual charges per pan or urinal being:
Rating units used primarily as a residence for one household will be treated as having one pan (per Note 4 to Schedule 3 of the Act).
Refuse Collection Targeted Rate
An annual charge (per section 16) per separately used or inhabited part of a rating unit on a differential basis based location and the provision of service.
The categories being:
The annual charges being:
Positive Paeroa Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Paeroa Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Go Waihi Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Waihi Ward set on a differential basis based on location.
The categories being:
The annual charges being:
PENALTIES FOR LATE PAYMENTS AND DUE DATE OF PAYMENTS PAYMENT DATES AND METHODS
That the above rates are payable at the Council Offices at William Street, Paeroa, Orchard Rd, Ngatea and Seddon St, Waihi between 8.00am and 4.30pm Monday to Friday. That payments may also be made by way of Direct Debits and Automatic Payments, and that Direct Credits in the form of telephone and internet banking services are also accepted.
That excluding water supply targeted rates, the above rates are by way of three instalments, the dates of such instalments being:
Instalment Number
Instalment Date
Last Date Before Penalty
Penalty Added
One
20 October 2007
31 October 2007
01 November 2007
Two
20 February 2008
27 February 2008
28 February 2008
Three
20 May 2008
28 May 2008
29 May 2008
Water supply targeted rates are by way of two instalments per year with instalment dates for the various water supply areas being staggered throughout the year. The instalment date for water rates is the invoice date.
PENALTIES FOR LATE PAYMENT
That Council delegates authority to the Revenue Team Leader and rating staff to apply the following penalties to outstanding rates (excluding water supply rates) at their discretion:
An additional charge on unpaid rates of 10% of the instalment amount on the day following the last date on which the instalment is payable without incurring additional charges (as described above).
An additional charge of 10% on all rates assessed in a previous year that remain unpaid on 1 September 2007.
A further additional charge of 10% on all rates assessed in a previous year that remain unpaid on 1 March 2008.
The following penalties will be applied to water supply rates:
An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the first instalment.
An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the second instalment."
07/786 Troughton/Trembath CARRIED
BORROWING
In December 2003 Council set up a facility to enable it to borrow up to $5 million. As part of this process Council authorised staff to borrow up to $5 million. This is the current limit of staff’s delegated authority to borrow.
The balance of term debt at 30 June 2008 forecast in the 2007/08 Annual Plan is $8.2 million.
Because of the timing of Council’s rates instalments and capital works the balance at 30 June does not generally reflect the highest level of borrowings required during the year. The fluctuation between the highest level of borrowing and the 30 June balance is likely to be up to $2 million.
Assuming the capital works and operations outlined in the 2007/08 Annual Plan are carried out and the opening balances are correct Council will need to borrow approximately $10 million.
Council’s Liability Management Policy sets the principles, rules and limits to be followed when borrowing. The $10 million proposed is well within those limits.
RESOLVED
THAT Council resolve to authorise borrowing funds as allowed under the Liability Management Policy in the LTCCP up to a maximum outstanding balance of $10 million at any time during the 2007/08 financial year for the purposes of funding the capital projects and operations outlined in the 2007/08 Annual Plan.
07/787 Baker/Gordon CARRIED
It was requested that Council approve that the Finance Manager be given delegated authority to act in matters of borrowing, to a limit of $2 million and a maximum term no longer than 6 months in the case where the Corporate Services Manager or Chief Executive are unavailable.
RESOLVED
THAT Council resolve to authorise the Finance Manager be given delegated authority to section 12.4.1 of the Delegations Manual, regarding borrowing, to a limit of $2 million and a maximum term no longer than 6 months.
07/788 Carmine/Troughton CARRIED
Annual Plan 2007/08
The Mayor congratulated staff on the success of the Annual Plan process.
RESOLVED
THAT the appreciation of the Mayor and Councillors be conveyed to staff for their excellent work involved in the production of the Annual Plan 2007/08.
07/789 Tregidga/Carmine CARRIED
REGIONAL LAND TRANSPORT STRATEGY – HAURAKI DISTRICT COUNCIL SUBMISSION (40.000.104)
(18KB)
A report was presented from the Planning and Environmental Services Manager regarding the response from Environment Waikato to Councils’ submission to the Draft Regional Land Transport Strategy for the member’s information. A copy of the response was attached.
RESOLVED
THAT the report be received.
07/790 Milner/Trembath CARRIED
The meeting adjourned at 10.15am.
The meeting reconvened at 10.40am.
NETWORK SERVICES
ROADING REPORT (01.001.029)
(40KB)
The District Engineer reported on a number of roading matters for consideration.
RESOLVED
THAT the report be received.
07/791 Tregidga/Trembath CARRIED
Rawerawe Road Realignment
Environment Waikato (EW) have replied (as shown in appendix 1 of the roading report) to the request for formal acceptance of the issues raised by HDC over this project, Council will now need to accept that this project will form a part of the Land Transport Programme for 2007/08. EW will fund the local share of 46% of the project value on behalf of HDC and LTNZ will fund the remaining 54%.
The Hauraki District Council will also need to accept the betterment value proposed by in appendix 1 of $26,250 and make provision in the 2007/08 AP for this additional cost.
RESOLVED
THAT the project is accepted as an additional item within the HDC Land Transport Programme for 2007/08 year and that EW will fund the local share of 46% of the project value on behalf of HDC
AND THAT the Hauraki District Council accepts the betterment value of $26,250 and making that provision in the 2007/08 AP.
07/792 Troughton/Gordon CARRIED
Contract Roll-over for HDC 254
The Professional Services Contract between Council and Opus International Consultants is a 31 month contract which ends on 30th June 2007. The contract provides for an extension of the term of the contract for a further 1 year
.Opus has confirmed agreement to an extension to the contract period. The Consultants performance has been assessed and in accordance with the contract documents the staff recommendation is that Contract HDC 254 Roading Professional Services be extended for one year.
RESOLVED
THAT in accordance with the contract documents Contract HDC 254 Roading Professional Services with Opus International Consultants be extended for one year until 30th June 2008.
07/793 Trembath/Hayden CARRIED
Contract Roll-over for HDC 274
The Routine Road Maintenance Contract, which Council currently holds with Works Infrastructure Limited (WIL), is a thirty one month Contract with three, one year extension periods (subject to agreement by both parties). The initial one year extension period ends on 30 June 2007 and there is a requirement for Council to consider the next 12 month extension period or "roll-over". WIL has confirmed agreement with a proposed contract roll-over. The Contract performance has been considered and it is recommended that Contract HDC 274 be extended for one year.
RESOLVED
THAT Contract HDC 274 Routine Road Maintenance with Works Infrastructure Limited be extended for one year in accordance with the contract documents.
07/794 Trembath/Hayden CARRIED
Contract Roll-over for HDC 280
The Street Lighting Maintenance Contract, which Council currently holds with Energex Limited (EGX), is a thirty one month Contract with three, one year extension periods (subject to agreement by both parties). The initial 12 month extension period ends on 30 June 2007 and there is a requirement for Council to consider the next one year extension period or "roll-over". EGX has confirmed agreement with the contract roll-over. The Contract performance has been considered and it is recommended that Contract HDC 280 be extended for one year.
RESOLVED
THAT in accordance with the contract documents and the favourable report from our management Consultant Contract HDC 280 with Energex Limited be extended for one year.
07/795 Trembath/Hayden CARRIED
HDC 280-Hauraki District Council 2006/2007 Street lighting Upgrades Tender Evaluation
The report summarised the tender evaluation recommended for the 2006/2007 Street lighting Upgrades. Six packages of work were identified for the installation of street lighting in the following locations:
Baber Street, Waihi
Victoria Street, Waihi
Station Road, Waihi
Margaret Street, Waihi
Willoughby Street, Paeroa
Pipiroa Road, Ngatea
It was recommended that Council accept the lowest tender and construct the lowest priority street lighting upgrade (being Pipiroa Road, Ngatea) after 1st July 2007 making this work a first charge against the 2007/08 programme for street light upgrading.
RESOLVED
THAT the tender of Energex Ltd, Morrinsville for $353,638.30 for all six packages be accepted
AND THAT the lowest priority street lighting upgrade (being Pipiroa Road, Ngatea) be constructed after 1st July 2007 making this first charge against the 2007/08 programme.
07/796 Carmine/Troughton CARRIED
The meeting adjourned at 10.55am
The meeting reconvened at 11.30am.
GENERAL BUSINESS
POLICE ACT REVIEW
Glenn Dunbier (Area Commander NZ Police) was in attendance at the meeting and provided a presentation to Council on the Police Act Review.
The members considered it would be of benefit if a police representative could address Council on policing matters at 6 or 12 monthly intervals.
The meeting closed at midday.
CONFIRMED
J T Tregidga
Mayor
28 June 2007