HAURAKI DISTRICT COUNCIL MEETING

HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 15 MARCH 2007 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

ORDER OF BUSINESS

1. APOLOGIES

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 1^ST MARCH 2007 1-13

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 1^stMarch 2007 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. REPORTS

6. COMMUNITY SERVICES

6.1 LIBRARY FEES AND CHARGES (02.400.99 (72KB) 14-23

A report prepared by the Library Manager to consider a review of the Library fees and charges is attached for members’ consideration

RECOMMENDATION

THAT the report be received

AND THAT Council adopt the libraries fees and charges as proposed in Table 2 on pages 4-5, of the report to become effective from 1 July 2007

AND THAT the libraries fees and charges be approved as amended for the special consultative process in conjunction with the Draft Annual Plan 2007/08.

6.2 CONTESTABLE SOCIAL FUND ( 20.030.000) (56KB) 24-30

The purpose of this report is to confirm the budget allocation for Council’s Contestable Social Funds Policy.

RECOMMENDATION

THAT the Ward category of the Contestable Fund remains in its current form and is able to be adjusted at the discretion of the individual Ward Committees

AND THAT Council ceases to provide the current $9500from the District UAGC

AND THAT Council apportions $55,600 (20%) from the Community Projects Assistance Fund dividends and creates another funding pool called the Contestable Social Fund

AND THAT applications to all categories of Contestable Social Funds be held in October of any year

AND THAT any unexpended funds in any of the categories of Contestable Social Funds do not accumulate into subsequent years

AND THAT the Draft Contestable fund as amended be approved for consultation via the Special Consultative Procedure in conjunction with the Draft Annual Plan.

6.3 ADOPTION OF DRAFT RESERVES MANAGEMENT PLAN (02/006.014) (33KB) 31-35

Attached is a report from the Community Services Manager concerning the Draft Reserves Management Plan.

RECOMMENDATION

THAT the Draft Reserves Management Plan be adopted

AND THAT the availability of the Reserves Management Plan be publicly notified

6.4 EXEMPTION FROM COUNCIL CONTROLLED ORGANISATION REQUIREMENTS – THAMES VALLEY RURAL FIRE COMMITTEE (02.001.011) (46KB) 36-39

Attached is a report from the Community Services Manager which seeks Council’s approval to exempt the Thames Valley Rural Fire Committee from the requirements for a council-controlled organisation (CCO) in accordance with the Local Government Act 2002 S.7(3).

RECOMMENDATION

THAT the Council:

Having determined that the Thames Valley Rural Fire Committee is a not council- controlled trading organisation in terms of the Local Government Act 2002 s.6

Having taken into consideration:

The nature and scope of the activities provided by the Thames Valley Rural Fire Committee; and

The costs and benefits, if an exemption is granted, to the Thames-Coromandel, Hauraki and Matamata-Piako District Councils, the Thames Valley Rural Fire Authority and the Hauraki community

Having determined that the decision-making requirement of the Local Government Act 2002 have been met

Grants an exemption for the purposes of the Local Government Act s.6(4)(i) to the Thames Valley Rural Fire Committee

Instructs staff to undertake a review of the exemption within 3 years after it is granted.

7. REGULATORY PLANNING SERVICES

7.1 ADOPTION OF DRAFT ANNUAL PLAN 2007/08 (23KB) 40--41

Attached is a report from the Planning and Environmental Services regarding the adoption of the Draft Annual Plan 2007/08. Also, enclosed separately is a copy of the Draft Annual Plan 2007/08 incorporating the Review of Fees and Charges, the Draft Contestable Fund, the Draft Positive Ageing Strategy and the Dog Control Policy Review for Councils’ consideration.

RECOMMENDATION

THAT the report be received

AND THAT pursuant to Section 95 of the Local Government Act, 2002, Council adopts the Draft Annual Plan 2007/08 incorporating the Review of Fees and Charges, the Draft Contestable Fund, the Draft Positive Ageing Strategy and the Dog Control Policy Review as amended

AND THAT the Summary Statement of Proposal of the Draft Annual Plan 2007/08 Review of Fees and Charges, the Draft Contestable Fund, the Draft Positive Ageing Strategy and the Dog Control Policy Review be adopted and approved for publication through the Special Consultative Procedure.

7.2 FENCING OF SWIMMING POOLS – PROJECT UPDATE (62.500.999) (38KB) 42-47

The Manager Planning and Environmental Services has been requested to provide Council with an update on the current project being undertaken to inspect all known pools for compliance with the Fencing of Swimming Pools Act 1987. As a result of the work to date, a review has been undertaken of the Council’s statutory responsibilities to clarify current practice and delegations. The report is attached.

RECOMMENDATION

THAT the report be received

AND THAT the current project be endorsed and that Council confirms all applications for waivers be made to the Hearings Committee: and

AND THAT (??) days be allowed for compliance with the Act after the initial letter and ( ??) days be allowed for compliance following service if the Formal notice.

7.3 CLASS 4 VENUE GAMBLING POLICY REVIEW (01.712.044) (210KB) 48-63

A report is attached from the Manager Planning and Environment Services concerning the review of the Class 4 Venue Gambling Policy.

RECOMMENDATION

THAT the Class 4 Gaming Venue Policy Review as amended be approved for consultation via the Special Consultative Procedure

7.4 2007 CUSTOMER SATISFACTON TRIENNIAL SURVEY (01.710.050) (22KB) 64-65

Attached is a report from the Manager Planning and Environmental Services concerning a Customer Satisfaction Triennial Survey.

It was programmed in the Hauraki Community Plan 2006-16 Council to undertake a Triennial Satisfaction Survey in 2007/08.

In January, 2007 staff met with representatives of Key Research. Key Research is a surveying organisation and for the past two triennial surveys has conducted the triennial satisfaction survey for Council. The purpose of this meeting was to approach Key Research to discuss if they were available to undertake a survey similar to the Satisfaction Survey carried out in 2002 and 2004.

Subsequently, Key Research has presented a detailed proposal to Council demonstrating their availability and presenting a number of options.

RECOMMENDATION

THAT the report be received

AND THAT Council consider how the Triennial Satisfaction Survey be progressed

AND THAT Council consider when the Triennial Satisfaction Survey take place.

NETWORK SERVICES

8.1 ROADING MANAGERS REPORT (01.001.029) (37KB) 66-72

The Roading Manager has reported on roading matters for the month of January 2007. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

Kerb and Channel Construction 2006/07 Contract HDC 319

The contract for the construction of approximately 7,300m of new kerb on 22 individual sites throughout the Hauraki District was publicly advertised for tender on 9th December, the closing date being the 23rd January 2007.

A workshop has to be held with Councillors and staff to confirm priorities and list the individual projects within this contract to be deferred into the 2007/08 financial year and to consider the total of individual projects to make up 2007/08 budget expenditure.

RECOMMENDATION

THAT Council determine a date and time for the Kerb and Channel Workshop.

8.2 UTILITIES MANAGER’S REPORT (01.011.025) (72KB) 73-89

The Utilities Manager January 2007 report on district utilities is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

8.3 DRAINAGE MANAGERS REPORT (01.011.028) (26KB)90-92

The Drainage Manager has reported on district drainage matters for the month of January 2007. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

GENERAL BUSINESS

LATE ITEMS

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

1

(deleted)

Environment Court Proceedings

- Ongoing Noise Issues

36 Tauranga Road Waihi

Protection of Privacy of Natural Persons

S7(2)(a)

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

WORKSHOP : LOCAL GOVERNMENT RATES INQUIRY

At the end of the Council meeting there will be a workshop on the Local Government Rates Inquiry for the purpose of the development of Council’s submission to the inquiry. Members are requested to bring the background information on the Rates Inquiry that has already been circulated.

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) Under Section 48(1) for the Passing of this Resolution
1 (deleted)	Environment Court Proceedings - Ongoing Noise Issues 36 Tauranga Road Waihi	Protection of Privacy of Natural Persons S7(2)(a)	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.