7.1 CHIEF EXECUTIVE’S REPORT (01.000.020) ;
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HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 31 MAY 2007 COMMENCING AT 10.00 AM
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
3.1 ORDINARY MEETING HELD THURSDAY 17 MAY 2007
1-13RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Thursday 17 May 2007 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. CONSIDERATION OF MINUTES OF WARD COMMITTEES
5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 15 May 2007 14-16
Please note there is a separate report relating to the proposal for the relocation of the Ngatea Netball Courts to Hugh Hayward Domain in the Community Services section of the agenda.
5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 15 May 2007 ; 17-19
5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 15 May 2007 ; 20-24
Please note there is a separate report relating to the request for funding from the Waitawheta Camp Society in the Community Services section of the agenda.
6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS
6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 19 April 2007 ; 25-40
6.2 HEARINGS COMMITTEE (01.014.030) – Thursday 10 May 2007 ;
40-566.3 CONSULTATIVE COMMITTEE WATER AND WASTES (01.015.030) - Friday 13 April 2007
57-596.4 EASTERN PLAINS DRAINAGE DISTRICT (45.498.001) – Tuesday 24 April 2007
60-616.5 WESTERN PLAINS DRAINAGE DISTRICT (45.499.001) – Tuesday 24 April 2007 ;
62-63
7. REPORTS
7.1 CHIEF EXECUTIVE’S REPORT (01.000.020) ;
The Chief Executive’s monthly report is attached.
RECOMMENDATION
THAT the Chief Executive’s monthly report be received.
LEAVE OF ABSENCE – Cr SEL BAKER
Attached for the members information is a request from Cr Sel Baker for Leave of Absence from the Council for the period 18 June 2007 to 2 August 2007 for the purpose of overseas travel. In accordance with clause 3.6.1 of the Standing Orders the Council may grant leave of absence to a member from an ordinary meeting or other meetings upon application by a member.
RECOMMENDATION
THAT in accordance with clause 3.6.1 of the Council Standing Orders Cr Baker be granted leave of absence for all ordinary and committee meetings for the period 18 June 2007 to 2 August 2007.
ANNUAL REPORTS AND SUMMARIES IN AN ELECTION YEAR
Attached for the members’ information is a letter from the Controller and Auditor-General reminding Council that in election year it is important to take care in preparing and publishing our annual report and summaries to ensure that these documents do not give an electoral advantage to existing members during the pre-election period. The Controller and Auditor-General has requested that this letter be tabled at a Council meeting.
RECOMMENDATION
THAT the letter from the Controller and Auditor-General be received and his comments noted.
8. CORPORATE SERVICES
8.1 The Corporate Services Manager’s financial report will be circulated prior to the meeting.
THAT the report be received.RECOMMENDATION
8.2 CORPORATE SYSTEMS REPLACEMENT
The Corporate Services Manager will circulate a report prior to the meeting regarding a proposal to upgrade Council’s current Financial, Human Resources/Payroll, Asset Management, Customer Service and People and Property systems with a new system.
9. REGULATORY PLANNING SERVICES
72-939.1 The Planning and Environmental Services Manager’s monthly monitoring report for the month of April 2007 is attached for the members’ consideration.
RECOMMENDATION
THAT the report be received.
PROPOSED NATIONAL POLICY STATEMENT
Council has been advised by the Board of Inquiry on the Proposed National Policy Statement on Electricity Transmission that it has developed a Draft National Policy Statement and is seeking submissions, which close on Monday 25 June, 2007.
RECOMMENDATION
THAT Council endorse Bloxham Burnett and Olliver reviewing the Proposed National Policy Statement and reporting to Council; such a report to include a Draft Submission; and
AND THAT, if necessary, the submission be forwarded with subsequent approval from the Council.
94-1069.2 NGATEA PLAN CHANGE – APPOINTMENT OF COMMISSIONERS (80.000.308)
Council has initiated a Plan Change to rezone approximately 22 hectares at Ngatea from Rural to Residential. As Council is the initiator of this Plan Change, the Resource Management Act, 1991 requires that Council appoints an Independent Commissioner(s) to hear the Plan Change.
RECOMMENDATION
THAT the report be received
AND THAT pursuant to Section 34 A (1) of the Resource Management Act, 1991 Council appoints Alan Roy Watson and Graeme Ridley as Hearing Commissioners to consider and (make a recommendation to the Council) or (make the decision) on Proposed Plan Change 8 to the Operative District Plan and further that Alan Roy Watson be appointed as the Chairman of the Commissioners in terms of the Hearing process.
107-1099.3 PLAN CHANGE 12 – 51 & 53 UNION STREET, WAIHI (80.000.312)
A report is attached outlining a plan change to rezone Lots at 51 and 53 Union Street, Waihi and having a total area 4158m2, from Industrial (Light) to Residential.
RECOMMENDATION
THAT the report be received
AND THAT pursuant to Section 34 of the Resource Management Act, 1991 Council appoints the Manager: Planning and Environmental Services to consider and decide on Proposed Plan Change 12 to the Operative District Plan.
110-1489.4 ADOPTION OF REMAINING ASSET MANAGEMENT PLANS (70.000.999)
A report is attached regarding the five remaining Asset Management Plans to be adopted. Copies of the full Asset Management Plans will be available prior to or at the meeting.
RECOMMENDATION
THAT the report be received
AND THAT the following Hauraki District Council Asset Management Plans be adopted;
Libraries Asset Management Plan, 2006
Cemeteries Asset Management Plan, 2006
Parks and Reserves Asset Management Plan, 2006
Swimming Pools Asset Management Plan, 2006
Public Toilets Asset Management Plan, 2006.
10. COMMUNITY SERVICES
149-15510.1 REQUEST TO MATCH FUNDING – WAITEWHETA CAMP SOCIETY : WAIHI WARD COMMITTEE (20.030.002)
The Whaitawheta Camp Society seek a match of funding from the District Community Recreational Facility Development Fund towards the construction of a new paraplegic and staff toilet shower facility at the above Camp.
RECOMMENDATION
THAT the report be received
AND THAT That Council contributes $4,000 from the District Community Recreational Facility Development Fund towards the proposed ablution block to be built at the Waitawheta Camp.
56-16510.2 PROPOSAL TO RELOCATE NETBALL COURTS – HUGH HAYWARD DOMAIN (01.107.999)
Attached is copy of the material provided to the Ward Committee by the Plains Netball Association for the members referral. The Ward Committee has indicated its support to the proposal. A PowerPoint presentation of the groups’ proposal will be available at the meeting.
RECOMMENDATION
THAT the report be received
AND THAT Council, in principle, provides support to the proposal with the understanding that when more information relating to the development of the proposal comes to hand, it will consider how Council may assist.
166-16710.3 WAITAKARURU DOMAIN SCOUT BUILDING – REQUEST FOR FUNDING TO PAINT (02.109.999)
Attached is a report regarding the request for funding to upgrade the Waitakaruru Scout Building.
RECOMMENDATION
THAT the report be received
AND THAT the matter of funding the exterior painting of the former Scout Den be decided by Council as requested by the Plains Ward Committee.
10.4 SPORT CO-ORDINATOR PROJECT PROGRESS REPORT – SPORT N ACTION WAIHI (05.411.034)
Attached is a report to inform Council of progress of the Sports and Recreation Development Officer project in Waihi. The project is the product of the SPARC Initiated ‘Active Communities Programme’ application made by Council in 2006.
RECOMMENDATION
THAT the report be received
AND That Council endorses the report submitted by Sport ‘n’ Action Waihi Trust and commends it on the progress made to date.
10.5 CODE OF CONDUCT HEARING – K SMITH : KEREPEHI DOMAIN ENTRANCE (01.000302) ;
A report if attached advising of the decision of the Review Committee to hear an alleged breaches of the Councils’ Code of Conduct.
RECOMMENDATION
THAT the report be received
10.6 ABANDONED LAND – FRONT MIRANDA ROAD, WAITAKARURU (03.600.002)
Consideration of Council is requested of an application to the District Court to have a parcel of vacant land of 273 square metres more of less being Lot 2, DP 250705, at Front Miranda Road, Waitakaruru declared abandoned and to authorise the sale of that land under the Local Government (Rating Act) 2002 should the Court rule in support.
RECOMMENDATION
THAT the report be received
AND THAT Council support an application to the District Court to have Lot 2, DP 250705 situated at Front Miranda Road, Waitakaruru; being all land that comprised and contained in the residue of Certificate of Title SA677/292, declared abandoned pursuant to the Local Government (Rating Act) 2002.
AND THAT the reserve price for the sale of the land be set by a committee of the Mayor, Property & Finance Portfolio holders and the Chief Executive
10.7 YOUTH APPRENTICESHIP TRAINING – SCHEME PROGRESSREPORT (06.000.010) 180
A progress report is attached regarding the Youth Initiative project.
RECOMMENDATION
THAT the report be received.
10.8 FIRE SERVICE LEGISLATION REVIEW – RURAL FIRE (02.001.011)
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A report is attached advising of the discussion paper released by the Minister of Internal Affairs seeking submissions to a proposed review of the Fire Service legislation. Attached separately is a copy of the new fire legislation proposal for stakeholders.
RECOMMENDATION
THAT the report be received for information purposes only.
10.9 DISTRICT RESERVES COMMITTEE MEETING REPORT – KARANGAHAKE RESERVE USE APPLICATIONS (02.312.999)
The District Reserves Committee met on Thursday May 17, 2007 to consider three applications for commercial use of the above Reserve. The report is to advise and record the decision of the committee in respect to those applications received.
THAT the report be received.RECOMMENDATION
10.10 KEREPEHI INDUSTRIAL DEVELOPMENT : ADDITIONAL WORK ITEMS REQUESTED BY PLAINS WARD COMMITTEE
Following a recommendation from the Ward Committee to have Council consider the request for the additional items of laying the 66 KV power line underground, completing the piping of the roadside drain along Town Road to the SH2 plus widening the traffic lane along that same alignment, staff are at the time of closing this agenda, seeking estimates from the various sources to enable a report to be presented to Council.
If we have received sufficient information by meeting time to make that presentation, and if the opportunity allows an addendum to the agenda, it will be delivered prior to Thursday May 31, 2007.
11. NETWORK SERVICES
9;11.1 ROADING MANAGERS REPORT (01.001.029)
The Roading Manager has reported on roading matters to end of April 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
11.2 UTILITIES MANAGER’S REPORT (01.011.025)
The Utilities Manager has reported on district utilities to end of April 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
11.3 DRAINAGE
MANAGERS REPORT (01.011.028) 205-207
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The Drainage Manager has reported on district drainage matters to end of
April 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
12. GENERAL BUSINESS
12.1 INTERIM SPORT WAIKATO REPORT FROM 1 FEBRUARY 2007 –15 MAY 2007 208-209
Attached is the Sport Waikato update for May 2007 from Julie Stephenson, Hauraki District Sport Co-ordinator.RECOMMENDATION
THAT the report be received.
13. LATE ITEMS