RESOLVED

THAT the apology of Crs D C Lockwood, A G Gray, K W Trembath and I D Troughton be received and sustained.

07/697 Challis/Bubb CARRIED

There were no late items.

ORDINARY MEETING HELD THURSDAY 26 APRIL 2007

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 26 April 2007 be taken as read and confirmed.

07/698 Carmine/Baker CARRIED

GENERAL AND MAORI ELECTORATE BOUNDARIES ADJUSTMENTS 2007 (01.000.203) (18KB)

A report from the Community Services Manager was presented regarding the proposed boundary adjustments for the electorates of General and Maori.

RESOLVED

THAT the report be received and noted for members' information

07/699 Carmine/Baker CARRIED

SUBMISSIONS ON DRAFT ANNUAL PLAN 2007/08 AND INCORPORATED DOCUMENTS (24.003.206) (20KB)

A report from the Planning and Environmental Services Manager regarding the submissions on the Draft Annual Plan 2007/08 was presented. Attached separately was a booklet outlining the submission process and a copy of the summary of all submissions received on the Draft Annual Plan was also available.

It was requested that any late submissions be received.

RESOLVED

THAT the late submission from Pare Hauraki Games Committee be received.

07/700 Hayden/Baker CARRIED

Pare Hauraki Games – Submission Ref: # 277496

Members agreed to support the Hauraki Games in principle. It was requested that a member of Council or staff member be represented on the Hauraki Games Committee. Cr Milner was appointed as Council Representative.

It was suggested they apply to the Contestable Social Fund for funding assistance.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that Council supports the Hauraki Games in principle and that they will need to apply for funding from the Contestable Social Fund which will be available later in the year if the policy is adopted

AND THAT Cr Milner be appointed to the Pare Hauraki Games Committee as Council Representative

AND THAT Council appoint a staff member to assist the Hauraki Games Committee.

07/701 Bubb/Baker CARRIED

Paeroa & District Historical Society - Graham Watton - Submission Ref: # 271243

Mr Watton presented the submission. Submitter requests funding of $6,000 plus GST for Museum expenses in rates, insurance and electricity.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that Council approved funding of $6,000 plus GST to be contributed towards the Museum expenses in rates, insurance and electricity from the Paeroa Community Facilities Rate.

07/702 Hayden/Milner CARRIED

Submitter outlined the role of (HDVIN). The organisation works as an umbrella with other organisations like Child & Youth, CAPs Hauraki and the Police as part of a network in addressing family violence.

Submitter supports the Draft Positive Ageing Strategy and requests that Council adopts some of the actions of the Governments Positive Ageing Strategy 2001 into Hauraki District Council’s Draft Positive Ageing Strategy which to benefit the older population of Hauraki.

Submitter commended Council on the establishment of the Social Contestable Fund initiative and valued Councils contribution to their organisation.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document

AND THAT Council will consider their suggestion during the development of the Draft Contestable Social Fund Policy whether to involve a member of the community in the decision making process on applications received for the Contestable Social Fund.

07/703 Carmine/Bubb CARRIED

St John - Lesley Gordon (President), Jill Leonard (Presentation), Gary Salmon and Patricia Porter – Submission Ref: #274163

Submitters request support of funding towards the extension and refurbishment of their present building. They ask for funding of $60,000.

07/704 Carmine/Hayden CARRIED

Submitter thanked Council for their past support of the organisation and requested ongoing support of funding. Submitter provided statistics of their rescue activities at Whiritoa Beach.

RESOLVED

THAT the submission be noted

AND THAT the submitter be advised that the funding for $19,000 (plus inflationary costs) as approved in the 2006-16 Hauraki Community Plan will continue.

07/705 Milner/Hayden CARRIED

Submitter requests that the beach not be included as a dog exercise area and that more regulation of the control of dogs be initiated, i.e. signage, fines. Submitter requests that a designated area be used for dog exercise. Requested that dogs also be restricted from using the beach to protect nesting Dotterills.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/706 Gordon/Bubb CARRIED

Submitter requests that a dog exercise area be established at Whiritoa. Submitter did not agree that the areas suggested by the Whiritoa Liaison Committee were suitable. Submitter suggested that over the Winter period the Whiritoa Beach is very quiet and owners could unleash their dogs to run, but during Summer months when the beach is more populated, dog owners need to have their dogs leashed. Submitter suggested that adequate signage needs to be displayed alongside walkways and the beach with the rules and regulations stipulated in the Dog Control Bylaw to remove any confusion.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/707 Hayden/Baker CARRIED

Submitter requests support to allow the Whiritoa Beach to remain as a designated dog exercise area. Submitter is not in favour of any dog exercise areas that would be too small. The submitter suggest that from 26 December to 15 February at the Whiritoa Beach that dogs should be allowed to be exercised between the hours of 7pm and 9am off lead. For the rest of the year dogs should be allowed to be exercised on the beach any time.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/708 Hayden/Carmine CARRIED

Mrs Theodora Hallam spoke in support of Sylvia Francis’ submission with regards to the establishment of a heated public swimming pool but separate to the Waihi College Pool.

RESOLVED

THAT submission be noted

AND THAT the submitter be responded to advising that Council still intends to evaluate a feasibility study for the heating of the Waihi Community Swimming Pool as already proposed in the 2006-16 LTCCP.

07/709 Bubb/Gordon CARRIED

Submitter wishes to encourage increased use of Events Centre. Mayor suggested Sports N Action work with the Waihi Ward Committee in finding ways to increase the use of the facility.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising of Council’s support of the submitter’s request in action

AND THAT Council suggests that Des Mulhern (Trustee of Waihi Sport n Action Trust) meet with the Waihi Ward Committee for further discussions in relation to the total submission.

07/710 Milner/Baker CARRIED

Submitter commended Council on their Draft Positive Ageing Strategy and the development of the Paeroa Streetscape. The improved pavement surfaces have allowed older people to use them without incident. Submitter suggests involving business people with the hope of getting their concepts into the LTCCP planning process early in the development of the plan.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/711 Bubb/Milner CARRIED

Submitter thanked Council for their ongoing support. The organisation supports the Draft Contestable Social Fund. Submitter requests ongoing funding for the 2007/08 year which has been formally approved in the LTCCP 2006-16.

07/712 Baker/Carmine CARRIED

Submitters acknowledged Councils initiative on the Draft Positive Ageing Strategy, youth initiatives, housing, Draft Contestable Social Fund Policy, Gambling Policy, Family Violence, drinking water standards, wastewater and toilet facilities.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/713 Gordon/Carmine CARRIED

Submitters acknowledged previous year’s support of funding.

Refer to staff to contact Tourism Coromandel.

RESOLVED

THAT the submission be noted

AND THAT an Independent review of the funding structure of the Regional Tourist Organisation (RTO) be undertaken jointly funded by the Hauraki District Council (up to $10,000) and Thames-Coromandel District Council (up to $20,000) provided that the Thames-Coromandel District Council agreed to the review

AND THAT funding of $5,500 for operating additional to the allocated $108,000 be granted to Tourism Coromandel.

07/714 Bubb/Hayden CARRIED

Submitter thanked Council for previous years funding assistance and requested consideration of further funding of $6,500 (incl. GST) for the 2007/08 financial year towards building rental and electricity cost expenses.

RESOLVED

THAT the submission be noted

AND THAT funding of $6,500 (including GST) funded $5,500 from the Waihi Ward Community Facilities rate and the $1,000 District General Rate be approved to increase the support provided to the Citizens Advice Bureau for the 2007/08 year only.

07/715 Carmine/Baker CARRIED

Submitter provided a PowerPoint presentation about their project for requesting funds towards the construction of an Indoor Play/village area within the Paeroa Leisure Centre for educational purposes for 1 to 7 year olds.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising the request for funding will be put forward to the proposed Contestable Social Fund in October taking into consideration its possible adoption later this month.

07/716 Milner/Hayden CARRIED

Considering the submission, Councillors will make no changes to the LTCCP 2006-16. There will be an opportunity for them to submit to the LTCCP next year mid to late October 2008.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that Council were only receiving and considering those submissions on the Draft Annual Plan 2007/08 and not on the 2006-16 Hauraki Community Plan

AND THAT Council will contact the submitter when the next Long Term Council Community Plan consultation process takes place.

07/717 Carmine/Gordon CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/718 Bubb/Milner CARRIED

Waikino Liaison Committee - Homer Stubbs – Submission Ref: # 272693

Submitter requested consideration of funding in support of their beautification project in the Waikino village.

RESOLVED

THAT the submission be noted

AND THAT submitter be responded to advising that an annual grant of $1,000 will be provided from the Waihi Ward budget towards the purchase of trees and for the further development along Waitekauri Road, Waikino.

07/719 Carmine/Milner CARRIED

RESOLVED

THAT the Written Submissions be received.

07/720 Baker/Milner CARRIED

RESOLVED

THAT the Written Submissions be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/721 Carmine/Bubb CARRIED

RESOLVED

THAT the Written Submissions be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/722 Milner/Bubb CARRIED

Submitter requests funding of $66,000 (excl. GST) and a special projects grant of $5,000. It was noted that the group have accumulated extra funds due to the vacancies in position of town promoter.

RESOLVED

THAT the submission be noted

AND THAT the submitter is to be responded to advising that Council approve funding as per 2006/07 Hauraki Community Plan

AND THAT Council declines the submitter request for extra funding for the special projects grant of $5,000

AND THAT staff investigate a service level agreement with Positive Paeroa with a condition that funds will only be provided if the "contracted" service is performed.

07/723 Bubb/Milner CARRIED

RESOLVED

THAT the original submission received from Waihi Information Centre (document #267349) be replaced with the second submission received (document #277629) be noted

AND THAT submitter be responded to advising that the Waihi Ward grant of $17,000 towards the cost of an administration assistant be continued, and that an additional grant of $15,000 (plus GST) will be contributed from the District’s community projects assistance fund towards the purchase of only those items of display and office equipment plus installation itemised in their submission for the Waihi Information Centre.

AND THAT Council will be expected to be reimbursed funds if any savings are made from the purchase or non purchase of any of the items

AND THAT the request for $5,000 for relocation expenses be declined.

07/724 Milner/Bubb CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/725 Gordon/Bubb CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/726 Milner/Hayden CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/727 Hayden/Carmine CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/728 Carmine/Baker CARRIED

RESOLVED

THAT the submission be noted

AND THAT submitter be responded to advising that Council has approved the book grant to the Whiritoa Library of $1,443 as provided for in the 2007/08 Annual Plan.

07/729 Hayden/Bubb CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/730 Milner/Hayden CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/731 Hayden/Milner CARRIED

Anne Stewart Ball – Submission Ref: # 274133

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/732 Carmine/Bubb CARRIED

RESOLVED

THAT the submission be noted

AND THAT it be noted that the submitter has recently deceased and any further correspondence will be sent to Mr Theo Kuper (submitters husband)

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/733 Gordon/Hayden CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document

AND THAT request for free access in the library to internet resources linked from the libraries website be declined.

07/734 #9; Milner/Gordon CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff are to hold further community meetings with the Whiritoa residents on the proposed review of the Dog Control Bylaw.

07/735 Baker/Bubb CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw

AND THAT staff have checked the whereabouts of the alleged incorrectly located fence bounding the submitters property and or the Dune Segregation Reserve and can find no anomalies however if there proves to be an error with the fence it can be addressed as appropriate.

07/736 Carmine/Gordon CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to in accordance with staff comments outlined in the summary of submission document.

07/737 Bubb/Baker CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that their submission will be considered during consultation process of the Dog Control Bylaw

AND THAT Council staff will consult further with the Whiritoa community on the proposed review of the Dog Control Bylaw.

07/738 Hayden/Milner CARRIED

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that although their submission for seeking funding provides a ‘broad’ explanation of the concept, and a more detailed business case needs to be presented to Council to consider what involvement Council might have.

07/739 Carmine/Bubb CARRIED

Submitter requests ongoing support of funding as in past years.

RESOLVED

THAT the submission be noted

AND THAT the submitter be responded to advising that Council supports their request for operational funding as provided for in the 2007/08 Annual Plan.

07/740 Gordon/Hayden CARRIED

RESOLVED

THAT the report on submissions to the Draft Annual Plan 2007/08 (Statement of Proposal) and Statements of Proposal incorporated be received

AND THAT the submissions to the Draft Annual Plan 2007/08 (Statement of Proposal) and incorporated documents be received

AND THAT the changes resolved as a result of the Hearing of Submissions be incorporated in the Draft Annual Plan 2007/08 for adoption by Council at its meeting of Thursday, 14^th of June 2007.

07/741 Tregidga/Milner CARRIED