RESOLVED

THAT the apology of Crs D E Challis, I D Troughton, M J Hayden and D C Lockwood be received and sustained.

07/742 Trembath/Gray CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of Council as soon as practicable.

07/743 Bubb/Baker CARRIED

ORDINARY MEETING HELD THURSDAY 17 MAY 2007

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 17 May 2007 be taken as read and confirmed.

07/744 Gordon/Meyers CARRIED

PLAINS WARD COMMITTEE (01.005.030) – Tuesday 15 May 2007

Cr Gordon presented the minutes.

RESOLVED

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 15 May 2007 be received and the recommendations contained therein adopted.

07/745 Gordon/Gray CARRIED

 PAEROA WARD COMMITTEE (01.007.030)– Tuesday 15 May 2007

Cr Bubb presented the minutes.

RESOLVED

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 15 May 2007 be received and the recommendations contained therein adopted.

07/746 Bubb/Meyers CARRIED

Main Street Parking

Discussion was held regarding the parking restriction proposal. The members were advised that a report on the proposal will be presented to the Paeroa Ward in June.

WAIHI WARD COMMITTEE (01.008.030) – Tuesday 15 May 2007

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 15 May 2007 be received and the recommendations contained therein adopted.

07/747 Baker/Carmine CARRIED

HEARINGS COMMITTEE (01.014.030)  – Thursday 19 April 2007

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 19 April 2007 be received and the recommendations contained therein adopted.

07/748 Carmine/Bubb CARRIED

HEARINGS COMMITTEE (01.014.030) – Thursday 10 May 2007

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 10 May 2007 be received and the recommendations contained therein adopted.

07/749 Carmine/Bubb CARRIED

CONSULTATIVE COMMITTEE WATER AND WASTES (01.015.030) - Friday 13 April 2007

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Consultative Committee Water and Wastes meeting held on Friday 13 April 2007 be received and the recommendations contained therein adopted.

07/750 Baker/Trembath CARRIED

EASTERN PLAINS DRAINAGE DISTRICT (45.498.001)– Tuesday 24 April 2007

The Mayor presented the minutes.

RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 24 April 2007 be received and the recommendations contained therein adopted.

07/751 Tregidga/Gordon CARRIED

WESTERN PLAINS DRAINAGE DISTRICT (45.499.001) – Tuesday 24 April 2007

The Mayor presented the minutes.

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 24 April 2007 be received and the recommendations contained therein adopted.

07/752 Tregidga/Gray CARRIED

CHIEF EXECUTIVE’S REPORT (01.000.020)

The Chief Executive’s monthly report was presented.

RESOLVED

THAT the Chief Executive’s monthly report be received.

07/753 Baker/Carmine CARRIED

Staff Update

The Chief Executive provided an update on the following staff changes:

A request has been received from Cr Sel Baker for Leave of Absence from the Council for the period 18 June 2007 to 2 August 2007 for the purpose of overseas travel. In accordance with clause 3.6.1 of the Standing Orders the Council may grant leave of absence to a member from an ordinary meeting or other meetings upon application by a member.

RESOLVED

THAT in accordance with clause 3.6.1 of the Council Standing Orders Cr Baker be granted leave of absence for all ordinary and committee meetings for the period 18 June 2007 to 2 August 2007.

07/754 Carmine/Gordon CARRIED

A letter was presented from the Controller and Auditor-General reminding Council Members that in an election year it is important to take care in preparing and publishing Councils’ annual report and summaries to ensure that these documents do not give an electoral advantage to existing members during the pre-election period.

RESOLVED

THAT the letter from the Controller and Auditor-General be received and his comments noted.

07/755 Carmine/Bubb CARRIED

CORPORATE SERVICES

The Corporate Services Manager’s financial report for April 2007 was presented by the Finance Manager.

RESOLVED

THAT the report be received.

07/756 Baker/Milner CARRIED

CORPORATE VISION AND DOCUMENT MANAGEMENT SYSTEM REPLACEMENT

A report was presented by the Finance Manager regarding proposals to upgrade Corporate Vision and also giving an overview of computer software products which suppliers have presented recently to staff for the replacement of Councils’ current document management system.

RESOLVED

THAT the report be received.

07/757 Carmine/Meyers CARRIED

In consideration of funding for a Corporate Vision replacement, it was requested that Council do not enter a tendering process for a replacement product and that the decision be delegated to the Chief Executive provided the costs stay within the $336,000 stated in the LTCCP.

RESOLVED

THAT Council authorises a departure from its purchasing policy by allowing the Chief Executive to enter into a contract for the replacement of the Corporate Vision software provided the value of the contract does not exceed the sum provided for in the LTCCP.

07/758 Baker/Gordon CARRIED

UPDATE OF RISK POOL TRUST DEED

A report was tabled regarding the update of the Risk Pool Trust Deed. The Board of Riskpool Trustee Company have recommended a number of changes to the Trust Deed governing the scheme.

RESOLVED

THAT the report be received.

07/759 Meyers/Milner CARRIED

It was explained that the RiskPool is a mutual fund created and owned by local authorities to provide long term, affordable legal and professional liability protection. The Fund was founded on the premise that historically the insurance industry has demonstrated inconsistency with the scope of cover, pricing, claims handling and capacity and that many local government entities world wide have successfully established mutual funds to deal with these concerns.

The members were requested to consider the amendments to the Deed of Trust as presented.

RESOLVED

THAT the Hauraki District Council, a local authority within the meaning of the Local Government Act 2002, in its capacity as a Member of the Scheme (and having received such advice, if any, as it has considered appropriate in the circumstances), hereby irrevocably consents to the amendments to the Deed of Trust dated 1 July 1997 between New Zealand Local Government Insurance Corporation Limited and Local Government Mutual Funds Trustee Company Limited (Trust Deed) as proposed in the draft "Deed of Variation of Trust Deed relating to the New Zealand Mutual Liability Riskpool circulated under cover of the letter from Roger Gyles, Secretary to the Riskpool Board, dated 26 April 2007.

07/760 Gordon/Baker CARRIED

REGULATORY/PLANNING SERVICES

The Planning and Environmental Services Manager’s monthly monitoring report for the month of April 2007 was presented for the members’ consideration.

RESOLVED

THAT the report be received.

07/761 Carmine/Bubb CARRIED

The Planning and Environmental Services Manager advised that Council had been advised by the Board of Inquiry on a Proposed National Policy Statement on Electricity Transmission which has been developed to manage the electricity transmission network under the Resource Management Act 1991. Attached for the information of Councillors were a copy of the Public Notice and a copy of the Proposed National Policy Statement. Council has also received the Board of Inquiries evaluation under Section 32 of the Resource Management Act, 1991. Submissions to the Draft National Policy Statement close on Monday 25 June, 2007.

It was recommended that Council provide a submission on the proposal to the Board of Inquiry in view of the past conflict involving high tension transmission lines being constructed along the Western hills.

Mr John Olliver of Bloxham Burnett and Olliver who was the lead consultant in Council’s earlier review of the Proposal by Transpower for a high tension line in the west of the district has been engaged to review these documents and to provide Council with advice on the drivers behind the proposed statement and any potential conflicts with Council’s responsibilities under the Resource Management Act. Mr Olliver will also be involved in the preparation of a submission on behalf of Council.

RESOLVED

THAT Council endorse Bloxham Burnett and Olliver reviewing the Proposed National Policy Statement and reporting to Council; such a report to include a Draft Submission

AND THAT, if necessary, the submission be forwarded with subsequent approval from the Council.

07/762 Gordon/Carmine CARRIED

NGATEA PLAN CHANGE – APPOINTMENT OF COMMISSIONERS (80.000.308)

Council has initiated a Plan Change to rezone approximately 22 hectares at Ngatea from Rural to Residential. As Council is the initiator of this Plan Change, the Resource Management Act, 1991 requires that Council appoints an Independent Commissioner(s) to hear the Plan Change. Attached were the curriculum vitae’s of two prospective commissioners, Mr A R Watson and Mr Ridley. The members were requested to consider these proposed appointees and decide if they wished for the Commissioners to Hear and Decide on the Plan Change or Hear the Plan Change only and forward their Recommendations to Council.

It was agreed that Council appoint Mr Watson and Mr Ridley as Commissioners to Hear and Decide on the Plan Change. The Hearings Committee members considered if the Plan Change was declined by the Commissioners, that it be Heard and Decided by the Environment Court. It was also advised that Council has received two submissions with issues to the Plan Change from Transit NZ and Environment Waikato.

RESOLVED

THAT the report be received

AND THAT pursuant to Section 34 A (1) of the Resource Management Act, 1991 Council appoints Alan Roy Watson and Graeme Ridley as Hearing Commissioners to consider and make the decision on Proposed Plan Change 8 to the Operative District Plan and further that Alan Roy Watson be appointed as the Chairman of the Commissioners in terms of the Hearing process.

07/763 Carmine/Bubb CARRIED

A report was presented outlining a plan change to rezone Lots at 51 and 53 Union Street, Waihi and having a total area 4158m2, from Industrial (Light) to Residential.

The Planning and Environmental Services Manager recommended that this change be delegated to staff to decide. It was advised that a report on the Plan Change will be undertaken by an independent planning consultant.

RESOLVED

THAT the report be received

AND THAT pursuant to Section 34 of the Resource Management Act, 1991 Council appoints the Manager: Planning and Environmental Services to Consider and Decide on Proposed Plan Change 12 to the Operative District Plan.

07/764 Trembath/Meyers CARRIED

ADOPTION OF REMAINING ASSET MANAGEMENT PLANS (70.000.999)

A report and copies of the five remaining asset managements for adoption were presented.

RESOLVED

THAT the report be received

AND THAT the following Hauraki District Council Asset Management Plans be adopted;

Libraries Asset Management Plan, 2006

Cemeteries Asset Management Plan, 2006

Parks and Reserves Asset Management Plan, 2006

Swimming Pools Asset Management Plan, 2006

Public Toilets Asset Management Plan, 2006.

07/765 Carmine/Gray CARRIED

The Waitawheta Camp Society seeks a match of funding from the District Community Recreational Facility Development Fund towards the construction of a new paraplegic and staff toilet shower facility at the above Camp.

The Community Services Manager advised that the Waihi Ward Committee at their meeting of Tuesday, 15 May 2007, approved to grant funding of $4,000 from the Ward Community Facilities Recreational Fund and proposed that $4,000 be provided from the District Community Facilities Recreational Fund. It was requested that Council approve the district share of funding towards the upgrade of the ablution block.

RESOLVED

THAT the report be received

AND THAT Council contributes $4,000 from the District Community Recreational Facility Development Fund towards the proposed ablution block to be built at the Waitawheta Camp.

07/766 Trembath/Gray CARRIED

The Hauraki Netball Association has approached the Plains Ward Committee requesting an allocation of land preferably in the Hugh Hayward Domain in which they propose to establish a six court netball complex. The group seek the support of Council towards this project due to the poor condition of the courts they presently use at Hauraki College. Council were advised that the Plains Ward Committee has indicated its support of the proposal. A copy of the material and PowerPoint presentation provided to the Plains Ward Committee was presented to the members for their consideration.

After discussion on the proposal, Council advised they supported the proposal to construct the netball courts ‘in principle’ but required more information before a final decision could be made. The members emphasised that they did not wish to see another building constructed in the domain and suggested the netball association share a building and facilities with another sporting group already established in the domain.

RESOLVED

THAT the report be received

AND THAT Council agrees ‘in principle’ to provide support to the proposal, with the understanding that when more information relating to the development of the proposal comes to hand, it will consider how Council may assist.

07/767 Trembath/Bubb CARRIED

A report was presented regarding the request for funding to upgrade the Waitakaruru Scout Building. The Community Services Manager advised that the exterior of the building requires a repaint to bring it up to an improved standard for reasons of amenity.

It was advised that a price for the repaint is presently being sought by the Community Services Manager and the Chief Executive. Approval of $3,000 was agreed as the limit of funding to be provided for the repainting of the building.

RESOLVED

THAT the report be received

AND THAT the matter of funding the exterior painting of the former Scout Den be approved up to a maximum of $3,000 and be funded from the Plains Works and Services Fund.

07/768 Baker/Trembath CARRIED

A report was presented informing Council of progress of the Sports and Recreation Development Officer Project in Waihi. The project is the product of the SPARC Initiated ‘Active Communities Programme’ application made by Council in 2006.

RESOLVED

THAT the report be received

AND THAT Council endorses the report submitted by Sport ‘n’ Action Waihi Trust and commends it on the progress made to date.

07/769 Carmine/Baker CARRIED

CODE OF CONDUCT HEARING – K SMITH : KEREPEHI DOMAIN ENTRANCE (01.000302)

A report was presented advising of the decision of the Review Committee to hear an alleged breach of the Councils’ Code of Conduct. The alleged breach was raised by Mr K Smith of Kerepehi who disapproved of the way in which Council have constructed the entranceway into the Kerepehi Domain and disputed the cost of the construction work.

It was advised that the Committee concluded there was no breach of the code of conduct and did not uphold Mr Smith’s contention that the Major acted without honesty and integrity in the matter of the Kerepehi Domain entrance.

RESOLVED

THAT the report be received.

07/770 Carmine/Baker CARRIED

Consideration of Council is requested of an application to the District Court to have a parcel of vacant land of 273 square metres more of less being Lot 2, DP 250705, at Front Miranda Road, Waitakaruru declared abandoned and to authorise the sale of that land under the Local Government (Rating Act) 2002 should the Court rule in support.

RESOLVED

THAT the report be received

AND THAT Council support an application to the District Court to have Lot 2, DP 250705 situated at Front Miranda Road, Waitakaruru; being all land that comprised and contained in the residue of Certificate of Title SA677/292, declared abandoned pursuant to the Local Government (Rating Act) 2002.

AND THAT the reserve price for the sale of the land be set by a committee of the Mayor, Property & Finance Portfolio holders and the Chief Executive

07/771 Trembath/Meyers CARRIED

For the information of the members, a progress report was presented updating on the Youth Initiative project. It was advised that the final version of the draft agreement with Wintec must be approved. If this is not approved soon, the allocation of funding for the employment of a programme coordinator from the Ministry of Social Development will be missed.

RESOLVED

THAT the report be received.

07/772 Meyers/Milner CARRIED

FIRE SERVICE LEGISLATION REVIEW – RURAL FIRE (02.001.011)

A report was presented advising of the discussion paper released by the Minister of Internal Affairs seeking submissions to a proposed review of the Fire Service legislation. A copy of the new fire legislation proposal for stakeholders was available for the member’s information.

RESOLVED

THAT the report be received for information purposes only.

07/773 Baker/Meyers CARRIED

The District Reserves Committee met on Thursday May 17, 2007 to consider three applications for commercial use of the above Reserve. The report advised of the Committee’s decision in respect to those applications received.

The members commented that the increased use the reserve and surrounding businesses in Karangahake are receiving will put pressure on the wastewater disposal system which may require upgrading.

RESOLVED

THAT the report be received.

07/774 Milner/Trembath CARRIED

KEREPEHI INDUSTRIAL DEVELOPMENT : ADDITIONAL WORK ITEMS REQUESTED BY PLAINS WARD COMMITTEE

Following a recommendation from the Plains Ward Committee to have Council consider the request for the additional items of laying the two power lines underground (66 KV & 11KV), completing the piping of the roadside drain along Town Road to the SH2 plus widening the traffic lane along that same alignment, the Community Services Manager presented a report which outlined the costs relating to the undertaking of this work.

After discussion, the members approved that the roadside drain be piped for the full length and the road shoulder be widened with kerb and channel extension eastwards for approximately 20 metres along the existing alignment. The members considered that the laying of the power lines underground was not a priority at this stage.

RESOLVED

THAT the report be received.

07/775 CARRIED

RESOLVED

THAT Council approve the piping of the full length of roadside drain on the north side of Kerepehi Town Road and be funded from the cost of the industrial development, and that the kerb and channel and associated road widening be extended approximately 20 metres eastward also at the cost of subdivision.

07/776 Baker/Carmine CARRIED

ROADING MANAGERS REPORT (01.001.029)

The District Engineer presented the Roading Manager’s report on roading matters to end of April 2007 for the member’s information.

RESOLVED

THAT the report be received.

07/777 Gordon/Meyers CARRIED

The District Engineer presented the Utilities Manager’s report on district utilities to end of April 2007 for the member’s information.

RESOLVED

THAT the report be received.

07/778 Trembath/Milner CARRIED

The District Engineer presented the Drainage Manager’s report on district drainage matters to end of April 2007 for the member’s information.

THAT the report be received.

07/779 Baker/Gordon CARRIED

The Sport Waikato update for May 2007 from Julie Stephenson, Hauraki District Sport Co-ordinator was presented.

RESOLVED

THAT the report be received.

07/780 Carmine/Bubb CARRIED

The guidelines set by Council for both the Citizens and Young Achievers Awards were presented.

The two award categories were detailed as follows:

Citizens Award – a maximum of 4 awards for Outstanding Service to the community and a maximum of 6 for Service to the community, however, for the 2006 Award Programme the limitation of six in the latter category was increased to 8.

Young Achievers Award - the maximum set was 15 but given the number of nominations and the quality, 17 recipients received certificates of achievement.

Nomination forms for both awards were provided to the members.

07/781 Trembath/Gray CARRIED

The meeting closed at 3.00pm.

CONFIRMED

J P Tregidga

14 June 2007