THAT the apology of Cr D C Lockwood be received and sustained.

07/1025 Milner/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Roading Report October 2007
  Mine Pit Fun Run/Walk
  Renaming Upper Waitete Road

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of Council before the next meeting.

07/1026 Baker/Bubb CARRIED

ORDINARY MEETING HELD THURSDAY 27 SEPTEMBER 2007

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 27 September 2007 be taken as read and confirmed.

07/1027 Milner/Trembath CARRIED

The members requested that Tramline Road seal extensions which were recorded in the minutes as being removed from the seal extension programme, be reinstated. It was considered that the road should remain in the seal extension programme because of increasing heavy vehicle use, i.e. milk tankers and increasing recreational usage.

The District Engineer advised that Tramline Road could be reinstated in the seal extension programme as Council wished. Council had been made aware of the higher cost per kilometre due to unfavourable road foundation conditions.

RESOLVED

THAT Tramline Road be reinstated to the Seal Extension Programme.

07/1028 Gordon/Challis CARRIED

RESOLVED

THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Thursday 20 September 2007 be taken as read and confirmed.

07/1029 Troughton/Trembath CARRIED

CHIEF EXECUTIVE’S REPORT (01.000.020) (33KB)

The Chief Executive tabled and presented the monthly report.

RESOLVED

THAT the report be received.

07/1030 Baker/Carmine CARRIED

The Chief Executive advised of the confirmed date for the first meeting of the incoming Council to be held on Wednesday 31 October 2007.

A brochure regarding the LGNZ planned Elected Members Training Workshops was attached for the member’s information. The workshop is primarily aimed at newly elected members but would also be beneficial to all elected members.

The closest workshop is to be held in Rotorua on the 12^th and 13^th of November 2007. It was recommended that any new elected members be invited and urged to attend the Workshop and any other elected members be invited to attend if they so wished.

RESOLVED

THAT all new elected members be invited and urged to attend the LGNZ Elected Members Training Workshop and that all other members be invited to attend.

07/1031 Milner/Hayden CARRIED

The Chief Executive advised the members of the tradition of the Hauraki District to recognise the service of recently retired councillors by making a small presentation at a Council meeting shortly after the triennial elections. If this tradition is to continue it is suggested that presentations be made at the first ordinary meeting of Council, which will be at the end of November.

RESOLVED

THAT the Council recognise the service of recently retired Councillors at its first Ordinary Meeting in November 2007.

07/1032 Tregidga/Carmine CARRIED

Immediately following the Triennial elections, nominations close for the following positions in Local Government New Zealand (LGNZ):

• Zone 2 Chair
• Two Zone 2 Representatives on National Council
• Rural Sector Representative on National Council

Copies of the call for nominations from LGNZ were attached for the member’s information.

As the nominations close before the first meeting of Council it was suggested that the Mayor be given delegated authority to make nominations and vote on the above appointments to LGNZ.

RESOLVED

THAT the Council delegates to the Mayor the authority to make nominations and exercise Council’s vote for representative positions on Local Government New Zealand

AND THAT this delegation be included in the Council delegations manual.

07/1033 Baker/Carmine CARRIED

REPORT TO DEPARTMENT OF INTERNAL AFFAIRS 2007(63.100.999) (31KB)

The Regulatory Services Manager presented a report which advised of the requirement that Local Authorities must advise the Department of Internal Affairs of their Dog Control Policy and Practices for the period 1 July 2006 to 30 June 2007.

Following adoption of the report, public notice must be given of the report and a copy sent to the Secretary for Local Government. This is a new provision in the Act, introduced by the Dog Control Amendment Act 2003.

RESOLVED

THAT the report from the Manager Regulatory Services be received.

07/1034 Bubb/Troughton CARRIED

RESOLVED

THAT Pursuant to section 10A of the Dog Control Act 1996, the Hauraki District Council Report on Dog Control Policy and Practices for 2006/2007 be adopted and forwarded to the Department.

07/1035 Carmine/Baker CARRIED

A report from the Manager Planning and Environmental Services and the Consultant - Bylaw Development was presented by the Chief Executive. The purpose of the report was to present for approval the Statement of Intent, Statement of Proposal and the draft of the Proposed Part 8 (Solid Waste) and Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 for release in accordance with the special consultative procedure.

RESOLVED

THAT the report be received.

07/1036 Gray/Hayden CARRIED

RESOLVED

THAT:

1. The Statement of Proposal and Statement of Intent be released.

2. The draft Part 8 (Solid Waste) and Part 9 (Wharves) be released and made available for public comment in accordance with the special consultative procedure set out in section 83 of the Local Government Act 2002.

07/1037 Troughton/Trembath CARRIED

DRAFT DOMESTIC VIOLENCE POLICY (70.000.996) (45KB)

The Strategic Planning Manager presented a report regarding the Draft Domestic Violence Policy.

RESOLVED

THAT the report be received.

07/1038 Hayden/Gray CARRIED

In 2006, Hauraki District Council was presented with a Violence Free Charter from Sally Christie of CAPS Hauraki and of the Hauraki Domestic Violence Intervention Network. These organisations felt that the issues of domestic violence were significant enough in the Hauraki District that Hauraki District Council needed to take on a greater leadership and advocating role to help reduce domestic violence in the area.

The Elected Members approved this Charter and have accepted the vision to create a Violence Free Hauraki and resolved to develop a formal policy on creating a Violence Free Hauraki. Since the approval of this charter, a policy has been developed which now requires formal adoption by Council.

RESOLVED

THAT the policy be approved for adoption.

07/1039 Milner/Bubb CARRIED

The meeting adjourned at 10.25am.

The meeting reconvened at 10.43am.

RESOLVED

THAT Mr Colin Francis (Appointed Councillor - Waihi Ward) be allowed to remain in attendance for the discussion on Development Contributions - consideration of Financial Estimates.

07/1040 Baker/Carmine CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

Mr Jonathan O’Neill (Principal) and students involved in the production of the film in 2006, Kayla Leonard and Theresa Speedy were in attendance to share their experiences from their trip to Malaysia and the USA.

The students were the national winners of the Panasonic Kid Witness Competition in NZ, followed by second place in the regional finals in Malaysia in March 2007 and finally, the winners of the international competition which required them to travel to the USA to receive their award.

The Mayor commended the students and the Principal for their innovative ideas in creating a documentary film titled ‘Polluted Piako' which sent an effective message about reducing effluent and fertiliser emissions in local waterways.

The meeting adjourned at 12.10pm.

The meeting reconvened at 12.45pm.

The Roading Manager reported on roading matters for the month of September 2007 for the members’ information.

The Roading Manager presented a report which summarised the tender evaluation and recommendation for the 2007/08 resurfacing contract.

The contract is for resealing and thin asphaltic surfacing on the Hauraki and Thames-Coromandel District Council’s road networks.

The two Road Controlling Authority principals named above (ie HDC and TCDC) agreed to combine their annual resurfacing work and to tender this as one contract. This approach has been taken to provide economies of scale through a combined contract.

Contract HDC 327 was advertised for tender in the New Zealand Herald on the 25^th August, Waikato Times on the 27^th August and uploaded into the online tendering system "Tenderlink" on 30th August. Tenders closed at 4.00pm on Tuesday 18^th September 2007 at the Hauraki District Council.

RESOLVED

THAT the report be received.

An application has been received from Rachael Walker of Project Energise on behalf of St Josephs School Waihi to hold the fun run/walk event on Saturday 3rd November 2007. A copy of the application was attached.

The event will commence at 8.30am and end by 12 noon. The Waihi Rugby club grounds will be the start and finish venue. 160 parents and children are expected to be participating. A Traffic Management Plan (TMP) costing approximately $800 will be required for the safe management of the event.

It was proposed to fund the costs of the TMP for the event from the district budget for Waihi minor work.

RESOLVED

THAT funding from the Waihi Minor Roading Budget be approved to meet the approximate $800.00 cost of the Traffic Management Plan for the Mine Pit Fun Run/Walk.

Councillor Mike Hayden has requested that the merits of renaming the portion of Waitete Road from the road fork be considered due to the fact some confusion exists which could escalate as traffic increases. The item was considered at the October meeting of the Waihi Ward where it was agreed that investigations into the correct name of this portion of Waitete Road be confirmed.

RESOLVED

THAT the merits of renaming a portion of Waitete Road be considered.

The Mayor thanked the Roading Manager, Gene Thomsen on behalf of Council for his support and his ongoing contribution to the Hauraki District in his role as Roading Manager.

The District Engineer presented the Utilities Manager report on district utilities for the month of September 2007 for the members’ information.

Crs Baker and Trembath on behalf of the Consultative Water & Waste Committee and Council wished for their appreciation to be formally conveyed to Dean Burwell for his valued contribution to the Hauraki District in his role as Utilities Manager of Water Supply, Wastewater and Solid Waste and wished him all the best for him and his family.

The Mayor endorsed the member’s expressions of appreciation to Dean, commending him on the valued contribution he has made to Council and the pro-active approach he has applied to many issues in the utilities field during his time with the Hauraki District Council.

The Drainage Manager reported on district drainage matters for the month of September 2007 for the members’ information.

RESOLVED

THAT the report be received.

The Mayor on behalf of Council thanked Ian McLeod for his commitment and ongoing support in his role as Drainage Manager for the Hauraki District.

The Mayor on behalf of Council thanked the retiring Councillors for their contribution to the Hauraki District over their time as Elected Members and wished them all well for their future endeavours.

Being the final meeting of the current Council, the Mayor invited the retiring Councillor’s to address the meeting. The retiring members spoke of their time on Council and wished the Councillor’s seeking re-lection all the best for the upcoming Triennial Election.

The Mayor spoke of the contribution and commitment Cr Bronwyn Wightman had made to the Hauraki District during her time with Council, stating that her presence was sorely missed.

There was no general business.

The meeting closed at 2.05pm

CONFIRMED

31 October 2007