HAURAKI DISTRICT COUNCIL

FIRST MEETING FOLLOWING 2007 TRIENNIAL

GENERAL ELECTION

MINUTES OF THE FIRST MEETING OF THE SEVENTH HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 31 OCTOBER 2007 COMMENCING AT 9.00 AM

PRESENT

His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine, D E Challis, C Francis, B A Gordon, G Harris, M J Hayden, G Leonard, T J Meyers, P A Milner, H Shepherd and J Thorp
   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer),

R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager) and Ms C Black (Council Secretary)

CALL TO ORDER

The Chief Executive called the meeting to order.

APOLOGIES

There were no apologies.

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Appointment to the Paeroa Centennial Park Board Inc.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the appointment of replacement Council representation on the Board before their Annual General Meeting.

07/1054 Milner/Hayden CARRIED

DECLARATIONS

Declarations by members were carried out in accordance with Schedule 7 Section 14 of the Local Government Act 2002 as follows:

His Worship made and attested his declaration.

The Mayor then assumed the Chair and extended a welcome to the new and returned elected members.

Councillor’s made and attested their declarations individually in the order of Crs Baker, Bubb, Carmine, Challis, Francis, Gordon, Harris, Hayden, Leonard, Meyers, Milner, Shepherd and Thorp.

EXPLANATION OF SPECIFIC ACTS

In accordance with Schedule 7 Section 21(5c) of the Local Government Act 2002 the Chief Executive will give a general explanation of the following Acts:

The Local Government Official Information and Meetings Act 1987

The appropriate provisions of the Local Authorities (Members Interests) Act 1968;

Sections 99, 105 and 105A of the Crimes Act 1961; and

The Secret Commissions Act 1910; and

The Securities Act 1978.

Relevant extracts from some of these acts were presented for the member’s information.

RESOLVED

THAT the information be received.

07/1055 Baker/Bubb CARRIED

ELECTION OF DEPUTY MAYOR

The Council is to elect a Deputy Mayor in accordance with the provisions of Schedule 7 Section 17 of the Local Government Act 2002.

The Mayor called for nominations.

The Mayor nominated Cr Carmine to the appointment of Deputy Mayor. There being no further nominations, Cr Carmine was elected as Deputy Mayor.

RESOLVED

THAT the appointment of Cr Carmine to Deputy Mayor be approved.

07/1056 Tregidga/Baker CARRIED

 

Following the making and attesting of declarations and appointment of Deputy Mayor, the meeting adjourned for morning tea with invited guests at 9.40am

The meeting reconvened at 10.05am.

 

FIRST MEETINGS OF THE COUNCIL

The Chief Executive advised that the time and date for the first meeting of the newly elected Hauraki District Council needs to be set. As the Committee structure is yet to be discussed, the following interim meetings were suggested.

RESOLVED

THAT an Extraordinary Meeting of the Council be held on Wednesday 14 November 2007 commencing at 9.00am for the purpose of adopting Standing Orders, appointing committees and other general business

AND THAT the first Ordinary Meeting of the Council be held on Wednesday 28 November 2007 commencing at 9.00 am.

07/1057 Carmine/Bubb CARRIED

 

GENERAL BUSINESS

ANNUAL REPORT 2006/07 (01.710.003)                                                                                        

As required by Section 98 of the Local Government Act, 2002, Council must have adopted the audited Annual Report for the 2006/07 year by 31st October 2007.

The members had available copies of the Annual Report which were distributed prior to the meeting. The Corporate Services Manager tabled the Audit Opinion received from Audit NZ earlier that morning which gave an unqualified opinion of the Annual Report. 

RESOLVED

THAT the Draft Annual Report be received and approved subject to any changes required by Audit NZ

          THAT the Unqualified Audit Opinion issued by Audit New Zealand be received

AND THAT pursuant to Section 98 of the Local Government Act, 2002, the Audited Annual Report for the year ending 30 June, 2007 be adopted.

07/1058                                                                Carmine/Baker                                           CARRIED

 

REQUESTS FOR TEMPORARY ROAD CLOSURE (50.004.001)

PLAINS PROMOTIONS GROUP (IM292902)

The Positively Promoting the Plains group proposes to have this year’s Santa Parade on Thursday 20th December 2007 starting at 6:30PM through to 7:30PM. They propose to start the parade from Factory Lane River Road, turning right into Orchard West Road travelling up to the intersection to the domain and turning right into the domain.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of River and Orchard West Roads from Factory Lane to Darlington Street, on Thursday 20th December 2007, between the hour of 6:30PM and 7:30PM, for the purpose of a Santa Parade event organised by Positively Promoting the Plains, be given subject to the following conditions:

1. THAT the written consent of the NZ Police and Transit NZ is obtained and forwarded to Council and that any requirements the Police and Transit may have will be complied with.

2. THAT no objections to the closure are received, which are upheld by Council.

3. That the organisers shall be responsible for all costs associated with the events, including advertising.

4. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

6. THAT if at all possible the Parade receives a Police escort.

7. THAT the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.

8. THAT the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

9. THAT the Parade must be kept together and no ordinary vehicle allowed between the floats.

10. THAT prior to the start of the Parade, all those taking part are to be informed of these safety measures.

11. THAT the Order of St John and the Fire Service is to be notified of the Parade.

12. THAT the roads are to be cleared as quickly as practicable.

13. THAT public liability insurance is to be arranged to cover any claim that might arise from the Parade.

14. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

15. THAT written confirmation of compliance with the above conditions is to be provided by Thursday 15 November 2007.

Council’s Roading Manager will advise Transit NZ via their agent Opus International (Clause 1), prepare and action a Traffic Management Plan (Clause 5).

07/1059 Milner/Baker CARRIED

 

GO WAIHI INC [IM292207]

A request has been received from Go Waihi for consent from the Waihi Ward Committee to close Seddon Street from the roundabout at Moresby Avenue to Gilmour Street for the purposes of the Christmas Parade on Saturday the 15th of December 2007.

RESOLVED

THAT it be recommended to Council as follows:

AND THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Seddon Street, Waihi (from the Moresby Avenue roundabout to Mueller Street) on Saturday the 15th of December 2007 between the hours of 10.00am and 12.00 noon, for the purpose of the Christmas Parade be given subject to the following conditions:

1. That no objections to the closure that are received are upheld by Council.

2. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

3. That the written consent of the NZ Police shall be obtained and any conditions shall be complied with. The consent shall be forwarded to Council by Thursday 15 November 2007.

4. That the Order of St John Waihi and the Fire Service is to be notified of the Parade.

5. That Council’s Construction and Maintenance Unit shall carry out erection of signage and barricades. This is to include all necessary detour signs.

6. That a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

7. That the organisers shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.

8. That the organisers shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.

9. That all the work covered by (5), (6), (7) and (8) is to be completed to the satisfaction of the District Engineer. The Roading Manager (Mr Gene Thomsen) is the contact in regard to these requirements.

10. That if at all possible the Parade receives a Police escort.

11. That the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.

12. That the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

13. That prior to the start of the Parade, all those taking part are to be informed of these safety measures.

14. That the Parade must be kept together and no ordinary vehicle allowed between the floats.

15. That the roads are to be cleared as quickly as practicable.

16. That the organisers shall meet all costs, including advertising costs.

17. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by Thursday, 15 November 2007.

18. That the organisers shall indemnify the Council from all or any claims arising from the road closure.

07/1060 Milner/Baker CARRIED

LATE ITEM

APPOINTMENT TO PAEROA CENTENNIAL PARK BOARD INC. (01.000.020)

The Chief Executive presented a letter received from the Secretary of the Paeroa Centennial Park Board Inc advising Council of the Boards Annual General Meeting that is to be held on 11 November 2007.

The constitution of the board allows the Hauraki District Council to appoint up to 5 members to the Board. When the Board appoints the executive 2 members of the executive must be from the appointments made by the Council.

The Council is required to confirm its appointments to the Board as the AGM will be held prior to the next meeting of Council.

RESOLVED

THAT Council confirms its appointments of Crs T J Meyers and P A Milner to the Paeroa Centennial Park Board Inc.

07/1061 Bubb/Gordon CARRIED

 

The meeting closed at 10.30am.

 

CONFIRMED

 

 

J P Tregidga

Mayor

28 November 2007