HAURAKI DISTRICT COUNCIL MEETING

HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 27 SEPTEMBER 2007 COMMENCING AT 9.30 AM

ORDER OF BUSINESS

1. APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 13 SEPTEMBER 2007 1-13

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 13 September 2007 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 11 September 2007 14-17

5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 11 September 2007 18-20

5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 11 September 2007 21-24

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 23 August 2007 25-35

6.2 HEARINGS COMMITTEE (01.014.030) – Thursday 6 September 2007 36-45

6.3 CONSULTATIVE COMMITTEE WATER AND WASTES (01.015.030) – Tuesday 7 August 2007 46-48

6.4 EASTERN PLAINS DRAINAGE DISTRICT (45.498.001) – Wednesday 29 August 2007 49-50

6.5 WESTERN PLAINS DRAINAGE DISTRICT (45.499.001) –Wednesday 29 August 2007 51-52

7. REPORTS

7.1 CHIEF EXECUTIVE’S REPORT (01.000.020) (19KB)

The Chief Executive’s monthly report will be circulated prior to the meeting.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

8. PLANNING/REGULATORY SERVICES 53-84

8.1 The Planning and Environmental Services Manager’s monthly monitoring report (19KB) for the month of August 2007 is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

Community Outcomes Perception Survey (57KB)

Attached to my report is a report from Council’s policy analyst relating to a

survey undertaken by Choosing Futures Waikato relating to community perceptions.

RECOMMENDATION

That the report be received.

8.2 HEARINGS COMMITTEE - POST ELECTION (01.014.999) (19KB) 85

To ensure that Resource Management matters can be progressed, there is provision in the Resource Management Act to appoint Commissioners which could have the powers of the Hearings Committee as currently delegated by the Council.

RECOMMENDATION

THAT the report be received

AND THAT pursuant to Section 34A of the Resource Management Act, 1991 Councillors Carmine, Gordon and Bubb be appointed as Commissioners and to have all of the powers delegated to the Hearings Committee by the Council covering the period 13 October 2007 to the date on which the new Hearings Committee is appointed.

8.3 CONSIDERATION OF CONTRACTS FOR DOG CONTROL, ANIMAL CONTROL, NOISE CONTROL AND ENFORCEMENT OF THE WHIRITOA BYLAW (63.000.999) (45KB) 86-93

Council is requested to give guidance on its preferred method for the services of Dog Control, Animal Control, Noise Control and Enforcement of the Whiritoa Bylaw.

A number of options Council could consider in providing the service delivery requirements for these contracts are provided in the report for consideration.

RECOMMENDATION

THAT the report be received

AND THAT Option 5 be adopted as the preferred approach

AND THAT the Manager: Planning and Environmental Services report to Council in due course on the implementation of the selected option.

9. NETWORK SERVICES

9.1 ROADING REPORT (01.001.029) (30KB) 94-168

A report from the Roading Manager is attached outlining two roading issues for the member’s consideration.

RECOMMENDATION

THAT the report be received.

Pipiroa Road - Streetlight Upgrade

Further to the previous report on this lighting upgrade dated 2 August 2007, a request has been received to provide the total cost of installing double outreach street light columns that will light the footpath as well as the road.

RECOMMENDATION

THAT the cost of new double street light standards installed on Pipiroa Road as detailed in this report be noted

AND THAT the sources of funding be noted.

Forward Work Programme Workshop

Approval of the first 5 years of the programme with a review every 12 months is sought.

It is recommended that the Council consider and approve the programmes for implementation, as follows:

New Footpath (ref appendix 1)

Seal Extension (ref appendix 2)

New Kerb and Channel (TBA)

RECOMMENDATION

THAT the Forward Work Programmes for New Footpath Construction, New Kerb and Channel Construction and Seal Extension Construction be considered and approved for implementation.

9.2 REFUSE OPTIONS REPORT (44.000.024) (44KB) 169-174

A report is attached from the Utilities Manager regarding the options for the future operation of Councils kerbside refuse collection service.

RECOMMENDATION

THAT the report be received

AND THAT negotiations be conducted with the incumbent contractor to formally define the cost per property for introducing kerbside recycling in all currently served areas and additionally Kerepehi and Turua

AND THAT negotiation be conducted to determine the additional contract price for extending the refuse collection area to include Kerepehi and Turua

AND THAT negotiations be conducted between HDC and the contractor regarding the handling of the pre-paid bag system

AND THAT the outcome of the negotiations with the contractor be reported to Council with a view to extending the contract for a further 12 months to allow the purchase of the 55 litre bins for the kerbside recycling collection.

10. GENERAL BUSINESS

11. LATE ITEMS

12. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 175-177

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

Item 1

(deleted)

Consideration of contracts for Dog Control, Animal Control, Noise Control and enforcement of the Whiritoa Bylaw

Section 7(2)(b)(i) - Protect information where the making available of the information:
(1) Would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) Under Section 48(1) for the Passing of this Resolution
Item 1 (deleted)	Consideration of contracts for Dog Control, Animal Control, Noise Control and enforcement of the Whiritoa Bylaw	Section 7(2)(b)(i) - Protect information where the making available of the information: (1) Would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.