MATTERS ARISING FROM THE MINUTES
HAURAKI DISTRICT COUNCIL MEETING
MIINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 30 APRIL 2008 COMMENCING AT
9.00 AM
|
PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine (9.00am-1.15pm), D E Challis, C Francis, B A Gordon, G A Harris, M J Hayden, P A Milner (9.10am-2.50pm), H T Shepherd and J R Thorp |
|
IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager - from 1.15pm), M Buttimore (Planning & Environmental Services Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of Crs G R Leonard and T J Meyers and for lateness of P A Milner be received and sustained.
08/145 Bubb/Carmine
CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD WEDNESDAY 16 APRIL 2008 (401122)
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 16 April 2008 be taken as read and confirmed.
08/146 Baker/Thorp CARRIED
CONSIDERATION OF MINUTES OF WARD COMMITTEES
PLAINS WARD COMMITTEE (400682) – Tuesday 15 April 2008
Cr Gordon presented the minutes.
RESOLVED
THAT the minutes of the Plains Ward Committee meeting held on Tuesday 15 April 2008
be received and the recommendations contained therein adopted.
08/147 Gordon/Challis CARRIED
PAEROA WARD COMMITTEE (400697) – Tuesday 15 April 2008
Cr Bubb presented the minutes.
RESOLVED
THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 15 April 2008 be received and the recommendations contained therein adopted.
08/148 Bubb/Thorp CARRIED
WAIHI WARD COMMITTEE (401079)– Tuesday 15 April 2008
Cr Baker presented the minutes.
RESOLVED
THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 15 April 2008 be received and the recommendations contained therein adopted.
08/149 Baker/Francis
CARRIEDMATTERS ARISING FROM THE MINUTES
Road Safety Issues - Speed Limit at SH2/Dean Crescent T-Junction and Pine Trees at Heard Road
A member asked if these issues of road safety had been addressed in any way since the Ward Meeting. The District Engineer advised that the road safety issue raised concerning the t-junction at SH2 and Dean Crescent has been considered previously and was currently under consideration by Transit New Zealand. Progress will be reported. The pine trees on Heard Road will be removed at a cost to Council at a price to be confirmed.
CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS
Cr Carmine presented the minutes.
RESOLVED
THAT the minutes of Hearings Committee meeting held on Thursday 6 March 2008 be received and the recommendations contained therein adopted.
08/150 Carmine/Bubb CARRIED
HEARINGS COMMITTEE (395879) – Thursday 20 March 2008
Cr Carmine presented the minutes.
RESOLVED
THAT the minutes of Hearings Committee meeting held on Thursday 20 March 2008 be received and the recommendations contained therein adopted.
08/151 Carmine/Bubb CARRIED
Cr Carmine presented the minutes.
RESOLVED
THAT the minutes of Hearings Committee meeting held on Thursday 10 April 2008 be received and the recommendations contained therein adopted.
08/152 Carmine/Bubb
CARRIED
WESTERN PLAINS DRAINAGE DISTRICT (396171) – Tuesday 25 March 2008
Cr Harris presented the minutes.
RESOLVED
THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 25 March 2008 be received and the recommendations contained therein adopted.
08/153 Harris/Milner CARRIED
MATTERS ARISING FROM THE MINUTES
The Chief Executive’s monthly report was presented.
RESOLVED
THAT the Chief Executive’s monthly report be received.
08/154 Baker/Thorp CARRIED
Staff Update
The members were advised of recent staff changes.
Resignation - Keith Pokiha
Cr Baker requested thanks be conveyed to Keith Pokiha from the Mayor on behalf of Council for his valued contribution over the seven years of his employment with Council in his role as Parks and General Foreman within the Construction and Maintenance Business Unit.
RESOLVED
THAT the Mayor on behalf of Council conveys their appreciation to Keith Pokiha for his valued contribution to Council over the seven years in his role as Parks and General Foreman in the Construction and Maintenance Business Unit.
08/155 Baker/Carmine CARRIED
APPOINTMENT TO HAURAKI RAIL TRAIL INCORPORATED
In June 2004 following a presentation from the Hauraki Rail Trail Incorporated, Council made an appointment of Cr Keith Trembath as the Council appointee to the Executive of the Hauraki Rail Trail Incorporated. Because Mr Trembath is no longer a member of Council, it was requested that an appointment be made to replace him. The members were advised that any appointment to this organisation must be made in accordance with Council’s Policy on the Appointment and Remuneration of Directors for Council Controlled Organisations.
Cr Hayden recommended that Cr Thorp be appointed to represent Council on the Hauraki Rail Trail Incorporated. Council considered this recommendation in accordance with its policy on the Appointment and Remuneration of Directors for Council Controlled Organisations and considered that Cr Thorp had the skills, knowledge and experience for this role.
RESOLVED
THAT the Council appoints Cr Thorp as its appointment to the Hauraki Rail Trail Incorporated.
08/156 Gordon/Bubb
CARRIED
PLANNING/REGULATORY SERVICES (398089)
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The Planning and Environmental Services Manager’s monthly monitoring report for the month of March 2008 was presented for the members’ consideration.
RESOLVED
THAT the report be received.
08/157 Carmine/Bubb CARRIED
Department of Conservation - Proposed New Zealand Coastal Policy Statement 2008
Following the April meeting of the District Plan Review Committee and the subsequent Council meeting held on 17 April, 2008 it was resolved to forward comments to Local Government New Zealand for inclusion into it’s submission to the proposed New Zealand Coastal Policy . A copy of the comments from Council was attached to the report.
RESOLVED
THAT the Hauraki District Council comments to LGNZ on the Draft Coastal Policy Statement be endorsed.
08/158 Gordon/Francis
CARRIEDDepartment of Conservation – Draft Bay of Plenty Conservation Management Strategy
Following the presentation from Department of Conservation staff representatives to Council on 16 April, 2008 staff have prepared a draft submission to the proposed strategy for consideration of Council. The draft submission reflected the issues and considerations from the Council workshop following the presentation on 16 April. A copy of the submission was attached for the consideration of the members.
Cr Gordon requested that a clause be added seeking DoC’s commitment to an open communication protocol with the three directly involved statutory agencies (Council, DoC and Transit) relating to the development of any future proposals.
RESOLVED
THAT the Hauraki District Council submission to the draft Bay of Plenty Conservation Management Strategy (as amended) be approved.
08/159 Carmine/Baker CARRIED
The meeting adjourned at 10.35pm.
The meeting reconvened at 10.55am
Submission to Environment Waikato Annual Plan 2008–18
Attached for the information of Council was a copy of the submission prepared by staff on behalf of Council to the Environment Waikato Annual Plan 2008-18. The submission was compiled and approved by the Mayor following the presentation given to Council by Environment Waikato representatives on 16th April, 2008. The members were advised that if Council wishes to make changes, an amended submission will be forwarded.
RESOLVED
THAT the submission to the Environment Waikato Draft Annual Plan 2008/09 as presented be endorsed.
08/160 Carmine/Thorp
CARRIED
COMMUNITY SERVICES
COMMUNITY DEVELOPMENT PROJECTS (CR. GILL LEONARD (SOCIAL DEVELOPMENT) CR PAUL MILNER (YOUTH, SPORT & RECREATION) (401912)
(37KB)
The Community Development Officer presented the monthly report on various projects.
RESOLVED
THAT the report be received.
08/161 Shepherd/Harris CARRIED
WAIHI VISION TRUST PRESENTATION
Mr Bill Young and Mr Ian Verrall (Trustees of Waihi Vision Trust) and Eddie Morrow (Chief Executive, Waihi Vision Trust) were in attendance and provided an update on the Waihi Gold Discovery Centre Project.
The meeting adjourned at 12.30pm
The meeting reconvened at 1.15pm
cr Carmine left the meeting at 1.15pm.
CORPORATE SERVICES
The Corporate Services Manager tabled and presented the Financial Report - Summary Statement of Cost of Services for the 9 months ended 31 March 2008.
RESOLVED
THAT the report be received.
08/162 Hayden/Harris CARRIED
SERVICE LANES (CR MEYERS) (401865)
(22KB)
The Community Services Manager presented a report requesting approval from Council that an area of land situated off Haszard Street, Waihi, described as Lot 3 DPS 28810 and currently vested in Council as Local Purpose Reserve (Service Lane), be dedicated as Service Lane and that Section 3 SO 52540 which is currently held by Council for a Public Work, be gazetted by Council as a Service Lane.
RESOLVED
THAT the report be received.
08/162 Baker/Bubb CARRIED
Additional to completing the requested gazettals, it was requested that Council approach the solicitors Clark & Gay to acquire the strip of land from the rear of their property for service lane to allow for an extension of the lane across the rear of Council’s adjoining Martha Court Reserve.
RESOLVED
THAT in accordance with Section III of the Reserves Act 1977, the area of land situated off Haszard Street, Waihi, described as Lot 3 DPS 28810 and currently vested in Council as Local Purpose Reserve (Service Lane), be dedicated as Service Lane.
AND THAT Section 3 SO 52540 which is currently held by Council for a Public Work, be gazetted by Council as a Service Lane.
08/163 Baker/Francis CARRIED
NETWORK SERVICES
TENDER EVALUATION REPORT FOR HDC 352
ROADING PROFESSIONAL SERVICES 2008 TO 2011 (CR MEYERS) (402513)
(40KB)
A report from the Roading Manager was presented by the District Engineer which provided the tender evaluation and recommendation of the Tender Evaluation Team to the preferred supplier for roading professional services 2008 to 2011 which is currently being performed by OPUS Consultants.
RESOLVED
THAT the report be received.
08/164 Gordon/Harris CARRIED
The current roading professional services contracts for both Hauraki District Council (HDC) and Thames Coromandel District Council (TCDC) expire on 30 June 2008. The two Councils have co-operated in offering these two contracts for tender at the same time with an option for separate tenders to either or both Councils or a combined offer for both contracts.
OPUS Consultants have provided a tender sum for roading services of $1,551,152.00. It was requested that Council consider approval of this tender price.
RESOLVED
THAT the tender from Opus in the sum of $1,551,152.00 for Roading Professional services from 1st July 2008 to 30th June 2011 be accepted, and that Contract HDC 352 be awarded to Opus International Consultants.
08/165 Challis/Milner
CARRIED
GENERAL BUSINESS
ECONOMIC DEVELOPMENT QUARTERLY REPORT TO 31 MARCH 2008 (cr HAYDEN) (399697)
(55KB)
The Economic Development Officer presented the Economic Development quarterly report to 31 March 2008. Also attached separately for the members information was the Hauraki District Quarterly Report prepared by APR Consultants.
RESOLVED
THAT the reports be received.
08/166 Hayden/Milner CARRIED
MATTERS TO TAKEN WITH THE PUBLIC EXCLUDED
RESOLVED
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| Item No. | General subject of each matter to be considered | Reason for passing this resolution in relation to each matter | Ground(s) Under Section 48(1) for the Passing of this Resolution |
| Item 1 | Tetley’s Quarry Loader Purchase and Stripping Contract |
Section 7(2)(i) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. |
Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |
| Item 2 | Residential Development – 4th and Final Stage Benner Drive, Ngatea |
Section 7(2)(i) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. |
Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |
08/167 Shepherd/Thorp CARRIED
RESOLVED
THAT the public be re-admitted to the meeting and the business discussed confirmed.
08/174 Milner/Shepherd CARRIED
The meeting closed at 2.50pm.
CONFIRMED
J P Tregidga
Mayor
14 May 2008