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(35KB)HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 13 AUGUST 2008 COMMENCING AT 9.00 AM
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His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine, D E Challis, C Francis, B A Gordon, G A Harris, G R Leonard, P A Milner and J R Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), P Thom (Planning & Environmental Services Manager), G Thomsen (Roading Manager), M Charteris (Utilities Manager), S Boyd (Acting Drainage Manager), M Buttimore (Strategic Planning Projects Manager), G Towler (Strategic Planner), K Hurd (Policy Analyst) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology of H T Shepherd, T J Meyers and M J Hayden be received and sustained.
08/424 Carmine/Baker
CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD THURSDAY 31ST JULY 2008 (424028)
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Thursday 31st July 2008 be taken as read and confirmed.
08/425 Carmine/Baker CARRIED
NETWORK SERVICES
ROADING MANAGER’S REPORT (CR MEYERS) (425473)
(35KB)
The Roading Manager reported on roading matters for the month of July 2008. The report was presented for the members’ information.
RESOLVED
THAT the report be received.
08/426 Leonard/Thorp 9;
CARRIEDTender Report for Contract HDC 360 (426421)
The Roading Manager tabled and presented a report regarding the tender contract for HDC 360 resurfacing 2008-09.
The report summarised the tender evaluation and recommendation for the 2008/09 resurfacing contract. The contract is for resealing and thin asphaltic surfacing on the Hauraki and Thames-Coromandel District Council’s road networks.
The tendered price for Hauraki District Council’s component is $1,314,576.90 (inclusive of $25,000 contingency sum). Council has budgeted $1,248,795 for resurfacing physical work in the 2008/09 year.
The evaluation analysis identified Higgins Contractors Ltd (Higgins) as the preferred tenderer.
RESOLVED
THAT the report be received
AND THAT the tender of Higgins Contractors Limited for $3,612,696.25 be accepted
AND THAT the Hauraki District Council portion of the Contract works will be managed within the 2008/09 budget provision of $1,248,795.
08/427 Challis/Thorp CARRIED
UTILITIES MANAGER’S REPORT (CRS CHALLIS & HARRIS) (425814)
(105KB)
The Utilities Manager reported on district utilities for the month of July 2008. The report was presented for the members’ information.
RESOLVED
THAT the report be received.
08/428 Challis/Harris CARRIED
ACTING DRAINAGE
MANAGER’S REPORT (CRS CHALLIS & HARRIS) (408103)
(28KB)
The Acting Drainage Manager reported on district drainage matters for the month of July 2008. The report was presented for the members’ information.
RESOLVED
THAT the report be received
AND THAT the Acting Drainage Manager convey on behalf of the Mayor and Councillors their appreciation to drainage staff for their efforts in dealing with drainage issues during the recent storm events.
08/429 Challis/Harris
CARRIED
GENERAL BUSINESS
REQUEST FOR PERMISSION TO TAKE A 4X4 BIKE ONTO WHIRITOA BEACH (CR CARMINE) (419321 & 414472)
(22KB)
Mr Trevor Whyte of 1577 Waihi Road, Whangamata has written to Council seeking permission to use his 4x4 bike on Whiritoa Beach to launch his kontiki long line. He advises he cannot walk to the beach due to an injury he has sustained.
RESOLVED
THAT the report be received
08/430 Baker/Carmine CARRIED
RESOLVED
THAT Council grant permission to Mr Whyte to take his 4x4 bike onto Whiritoa beach and foreshore for the purpose of launching his kontiki long line, subject to the following conditions:-
That a designated vehicle access point on to the beach be used at all times.
That the 4x4 bike be driven at walking pace but certainly not at a greater speed than ten (10) km/h.
That the 4x4 bike must not be driven so as to endanger the safety of or be an annoyance or inconvenience to persons on the beach or foreshore.
The 4x4 bike shall be under the direction and orders of the appointed beach warden under the Bylaw, at all times.
08/431 Carmine/Francis CARRIED
COMMUNITY SERVICES
A report and supporting documents was presented by the Community Services Manager which outlined the proposal to stop the accessway linking Walmsley Crescent to Neil Street, Paeroa.
RESOLVED
THAT the report be received.
08/432 Baker/Milner
CARRIEDThe Councillors considered that the walkway invited crime and created a nuisance to the residents of properties adjoining the walkway and agreed that the accessway be stopped. The Community Services manager advised that stopping the walkway would create available land for the adjoining property owners to acquire. The cost to amalgamate this land into their titles will be at their cost.
RESOLVED
THAT Council proceeds to stop the accessway situated between Walmsley Crescent and Neil Street, Paeroa, subject to the provisions of the Tenth Schedule of the Local Government Act 1974 and further subject to the landowners adjacent to the accessway meeting the cost of acquiring the land if stopped and cost to amalgamate that land into their title/s.
08/433 Baker/Thorp CARRIED
The meeting adjourned at 10.30am.
The meeting reconvened at 10.55am.
FUTURE OF PAEROA INFORMATION CENTRE BUILDING (CR BAKER) (425172 & 425777)
(37KB)
A report from the Community Services Manager was presented regarding the background information concerning the future of the current Paeroa Information Centre building. Also attached was a copy of a cross section plan of the building for the member’s information.
RESOLVED
THAT the report be received.
08/434 Milner/Leonard CARRIED
The Community Services Manager sought guidance from Council regarding the future use of the soon to be vacant Information Centre building following the transfer of the Paeroa Information Centre operations to the L & P Café from 25 August 2008.
The members were asked if they wished to see the building put out for public tender or that it be relocated on top of the existing Athletic Club building in the Paeroa Domain.
The members were in agreement that the building be relocated to on top of the existing Athletic Club building in the Paeroa Domain.
RESOLVED
THAT Council approve that the vacant Paeroa Information Centre building be relocated to the Paeroa Domain and be sited on top of the existing Athletic Club building.
08/435 Baker/Thorp CARRIED
PLANNING/REGULATORY SERVICES
THE RIGHT DEBATE - LTCCP (424641)
(180KB)
The Strategic Planning Projects Manager provided a report and PowerPoint presentation regarding the assessment of issues for public consultation ("The Right Debate") for consideration in developing the LTCCP 2009-19.
RESOLVED
THAT the report be received.
08/436 Carmine/Francis CARRIED
The presentation promoted a wide ranging discussion on identifying the key issues the Council is seeking feedback and input from the community on and also the key issues that the community has previously raised.
At the conclusion of the discussion the Strategic Planning Projects Manager was asked to develop a workshop paper on the following themes:
1. Your changing community to incorporate key policy issues
Ageing population and declining percentage of younger population
Climate Change and appropriate responses
How far should Council move into the social Outcome areas
Councils involvement in economic development and pro-active land development approaches
2. Sustainability
Well beings and Council’s role
How does the community wish to see Council approach sustainability
3. Financial options, stewardship and prudence.
The meeting adjourned at 12.10pm.
The meeting reconvened at 1.00pm.
Background Information For Population Projections (CR CARMINE) (424852)
(43KB)
A report from the Policy Analyst and Finance Manager was presented regarding resident population projections.
RESOLVED
THAT the report be received.
08/437 CARRIED
RESOLVED
THAT the Council adopts the assumption that population growth for the District will increase by 4% over the next 10 years
AND THAT the Council adopt the assumption that Rating Unit Growth will increase by 0.5% per annum over the next five years and then increase to 1% per annum thereafter for five years.
08/438 Carmine/Bubb CARRIED
General and financial Assumptions - review and Recommendations (cr carmine) (414881)
(133KB)
A report from the Policy Analyst and Finance Manager was presented regarding the forecasting of assumptions by which financial and service level decisions can be made.
RESOLVED
THAT the reports be received.
08/439 Gordon/Harris CARRIED
The members were advised that the Council must clearly identify significant forecasting assumptions underlying financial estimates within their LTCCP. Along with this, any other forecasting assumptions which involve a high level of uncertainty must be identified and explained.
RESOLVED
THAT Council adopt the draft general assumptions in principle with a final review prior to the draft LTCCP
AND THAT Council adopt the financial assumptions ‘in principle’ with the finalisation of these coinciding with the adoption of the revenue and finance policy.
08/440 Gordon/Harris
CARRIED
Levels of
Service Review (Cr Carmine) (424749, 421808, 421248, 425476)
(180KB)
A report from the Strategic Planner was presented regarding the Hauraki District 2008 Levels of Service Review.
RESOLVED
THAT the report be received.
08/441 Carmine/Francis
CARRIEDThe Strategic Planner took the members through the review. It was noted that members of the public generally looked favourably on services received from Council but felt Council should look towards more efficiency of maintenance across the district.
RESOLVED
THAT the 2008 Levels of Service Review be accepted.
08/442 Carmine/Francis CARRIED
A report from the Strategic Planning Projects Manager was presented which considered an earlier report presented at the Council meeting of 21 May 2008 which considered what approach should be used to include the subject of ‘sustainability’ in the 2009-19 LTCCP.
RESOLVED
THAT the report be received.
08/443 Milner/Harris CARRIED
During the discussion of the theme of sustainability, it was requested that the Policy Analyst prepare a report on a review of Councils ‘Mission Statement and Vision’ to recommend how the commitment to a sustainability approach could be included.
RESOLVED
THAT the recommendations contained in items 2 – 4 detailed in the report (as amended) be adopted for the themeing and formatting approach to the 2009 – 19 LTCCP.
08/444 Milner/Harris CARRIED
Promotional – Fridge Magnet – Rates Mailout (CR CARMINE) (424070)
(41KB)
A report from the Strategic Planner was presented regarding a number of promotional concepts being considered to provide ratepayers with Council information to accompany the October rates newsletter.
RESOLVED
THAT the report be received.
08/445 Carmine/Baker CARRIED
A number of ways of conveying Council information to rate payers had been explored by staff. Staff have recommended that a ‘multi message magnet’ be produced that will advise of key information. The magnet will be designed to fit efficiently into the standard rates envelope.
The members considered that the promotional concept of a fridge magnet was the most effective way of conveying Council information to the ratepayers and approved of this concept. They agreed that funding of $9,000.00 plus GST be allocated for the production of the magnets and that they be sent out with the upcoming rates demand on 1st October 2008.
RESOLVED
THAT Council approve the purchase of the magnet message for inclusion in the mail out of the first instalment of rates at a cost of approximately $9,000.00 plus GST.
08/446 Carmine/Baker
CARRIED
MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED
RESOLVED THAT the public be excluded from the following parts of the proceedings of this meeting.The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) Under Section 48(1) for the Passing of this Resolution Item 1 Mangawara Forest – Future Relationship with Asset Section 7(2)(i) Prejudice to Commercial Position/Negotiations
To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.
Section 48(1)(a That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.
08/447 Baker/Leonard CARRIED
RESOLVED
THAT the public be re-admitted to the meeting and the business discussed confirmed
08/450 Leonard/Thorp CARRIED
The meeting closed at 2.40pm
CONFIRMED
J P Tregidga
Mayor
27 August 2008