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(171KB) HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 13 FEBRUARY 2008 COMMENCING AT 9.00 AM
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PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, D M Carmine, D E Challis, C Francis, B A Gordon, G Harris, M J Hayden, G Leonard, T J Meyers, P A Milner (9.25am – 2.20pm), H Shepherd (9.00am-10.25am and 12.00–4.05pm) and J Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer),R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), J Nelson (Strategic Planning Manager), D Peddie (Finance Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of Cr J M Bubb and Cr P A Milner for lateness be received and sustained.
08/37 Leonard/Hayden
CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD WEDNESDAY 30 JANUARY 2008
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 30 January 2008 be taken as read and confirmed.
08/38 Baker/Francis CARRIED
COMMUNITY SERVICES
REQUEST TO CHANGE COUNCIL MEETING DATE (387556)
A report was presented by the Community Services Manager requesting consideration to a change of meeting date.
RESOLVED
THAT the report be received.
AND THAT the scheduled Council meeting for Wednesday, March 26, 2008 be changed to Thursday March 27, 2008.
08/39 Carmine/Baker CARRIED
WAIHI LIBRARY EXTENSION EVALUATION (381684) (CR BUBB)
(171KB)
The Community Services Manager advised of the proposed extension project for the Waihi Library. A report from the Libraries Manager was attached which provided an evaluation of the project. Mr Paul Nielsen (Library Manager) was in attendance.
RESOLVED
THAT the Waihi Library Extension Evaluation be received by Council.
08/40 Baker/Hayden CARRIED
The member’s gave their support ‘in principle’ towards the extension of the library. Expressing that the extension will provide much needed space and would allow for more reading resources to be available to the general public. The member’s expressed concern that there is limited carparking available which is a problem.
RESOLVED
THAT Council determines that there is a need to extend the Waihi Library Building to enhance library operations at Waihi, and acknowledges ‘in principle’ the rough cost estimate of $700,000 plus GST and commissions the preparation of appropriately detailed construction plans to enable firmer costings to be compiled on the proposal and that the costings be presented to Council for final approval. And further, that the cost of providing continuity of library service whilst an extension is being constructed be also presented.
08/41 Baker/Shepherd CARRIED
GENERAL BUSINESS
COMMON SEAL ON DOCUMENTS
The following documents have been executed under the Common Seal and signed by the Mayor and the Chief Executive:
Granting of Easement
Granting of Easement for the right to drain water over DP 391690, CT 367895 in Gross
Granting of Easement for the right to drain sewage and water over DP 394225, CT 376915 in Gross
RESOLVED
THAT the document effecting the Granting of Easement for right to drain water over DP 391690, CT 367895 in Gross
AND THAT the document effecting the Granting of Easement for right to drain sewage and water over DP 394225, CT 3776915 in Gross
be sealed with the Common Seal of the Hauraki District Council and signed by the Mayor and Chief Executive
08/42 Hayden/Milner CARRIED
Cr Shepherd left the meeting at 10.25am.
The meeting adjourned at 10.25am.
The meeting reconvened 10.45am.
PLANNING/REGULATORY SERVICES
CONSIDERATION OF ESTIMATES FOR THE 2008/09 ANNUAL PLAN (386823)
(112KB)
A report on the Council estimates for the Annual Plan 2008/09 was presented by the Chief Executive.
The summary of draft estimates for the 2008/09 year was available under separate cover for member’s consideration.
The member’s were advised that any amendments made to the Ward estimates considered on Tuesday 12th February 2008 would not be incorporated due to the Ward meeting being held the day before the Council meeting.
The member’s were asked to consider the estimates as presented and were advised that the District Estimates will be combined with the Ward estimates and presented to Council for final collective consideration at its meeting of Wednesday 27th February 2008.
RESOLVED
THAT the report be received.
08/43 Thorp/Leonard CARRIED
Consideration of the estimates was adjourned to allow for the scheduled presentations to commence at 10.30am.
Newmont Waihi Gold – Update on Martha Pit Expansion
Mr Malcolm Lane of Newmont Waihi Gold was in attendance and presented a further update to Council on the possible Martha Mine pit expansion.
Social Services Waikato (SSW)
Andrea Goble (Chief Executive - SSW), Sheryl Fitzpatrick (Community Advisor - SSW) and Buddy Te Whare (Kaumatua - SSW and Trust Waikato) were in attendance and provided the background to their role with Social Services Waikato working within the Hauraki and Thames-Coromandel Districts.
In support of future funding from Council, the Mayor suggested that Social Services Waikato put a submission to the Hauraki District Annual Plan 2008/09 as they had missed the opportunity to apply for funding through the Social Contestable Fund considered by Council in November 2007.
Cr Shepherd returned to the meeting at 12.20pm
The meeting adjourned at 12.20pm
The meeting reconvened at 1.05pm
CONSIDERATION OF ESTIMATES FOR THE 2008/09 ANNUAL PLAN (386823)
The member’s and staff continued consideration of the draft estimates.
Cr Milner left the meeting 2.20pm
MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED
RESOLVED
THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) Under Section 48(1) for the Passing of this Resolution |
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Item 1 |
Minutes of Meeting – 8th February 2008 with Mr M Jeff regarding Ramarama Reserve Damage of July 2007 (388212) |
Section 7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons. |
Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |
08/44 Francis/Meyers CARRIED
RESOLVED
THAT the public be re-admitted to the meeting and the business discussed confirmed.
08/46 Meyers/Gordon CARRIED
The meeting adjourned at 4.05pm.
The meeting reconvened at 9.00am on Thursday 14th February 2008.
PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, D M Carmine, D E Challis (until 11.10am) B A Gordon, G Harris, M J Hayden, G Leonard, T J Meyers, P A Milner, H Shepherd and J Thorp |
IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), J Nelson (Strategic Planning Manager), D Peddie (Finance Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of Crs J M Bubb and C Francis be received and sustained.
08/47 Leonard/Hayden
CARRIED
(300KB)
A report from the Manager, Planning and Environmental Services was presented regarding the outstanding matters requiring consideration in the formulation of the Development Contributions Policy. Mr Rob Bates and Mr Dave Burton Planning Consultants were in attendance for the presentation of the workshop.
RESOLVED
THAT the report be received.
08/48 Carmine/Thorp CARRIED
At its meeting of 19 December 2007, the Council considered a number of matters arising from the targeted consultation workshops held during November on the proposed Hauraki District Development Contributions Policy.
He advised that the matters requiring consideration were:
a) Delay between time of granting consent and taking contributions;
b) Local reserves;
c) Contributions for first time water and wastewater connections;
d) Contributions on lots covenanted or restricted from development.
Mr Bates stated that although there are a number of outstanding matters, the directions of the Council on the content and form of a draft policy have enabled work to progress to the point where a draft policy can be presented to Council.
Discussion was held regarding interest charges for late payment of contribution.
RESOLVED
THAT the report on outstanding matters in the formulation of the proposed Hauraki District Development Contributions Policy be received
AND THAT the Council provide directions on a number of outstanding matters in the development of the proposed Hauraki District Development Contributions Policy, to enable the policy to be finalised
08/49 Carmine/Thorp CARRIED
Mr Burton suggested that a Workshop be held to explain the definitions in more detail to Councillors so that they fully understand the direction of the policy.
RESOLVED
THAT the Council receive the DRAFT Hauraki District Development Contributions Policy 2008 for consideration with the intention of adopting the draft policy at its meeting of 12th March 2008 in conjunction with the Draft Annual Plan 2008/09 and as an amendment to the Long Term Council Community Plan 2006-16, for notification under Section 83 of the Local Government Act 2002.
08/50 Carmine/Hayden
CARRIED
The meeting adjourned at 10.35am.
The meeting reconvened at 11.10am.
Cr Challis left the meeting at 11.10am.
CONTINUATION OF CONSIDERATION OF ESTIMATES FOR THE 2008/09 ANNUAL PLAN (386823)
DISTRICT GENERAL SUMMARY
Waihi Visitors Centre
It was agreed that funding be allocated - $20,000 (Ward - 30%) and (District – 70%) (as per Waihi Ward Estimates).
Community Facilities and Parks
No change required from the draft estimates presented.
The member’s were advised that due to a department review, this has resulted in a change in the overheads allocations.
Drainage
No change required from the draft estimates presented.
Planning and Regulatory
The Planning and Environmental Services Manager advised of increases in regulatory area as per the included agenda item.
Network Services
No change required from the draft estimates presented..
Libraries
The proposal presented by the Library Manager was considered and supported by Members. It was concluded that instead of a 2.2% rate increase for 2008/09 for the library activity be provided, that 1.1% for 2008/09 and 1.1% for 2009/10 be budgeted instead. Staff are to come back to the 27th February 2008 Council meeting with a further proposal of how this would affect the library proposal.
In conclusion, the Corporate Services Manager presented the Rate Changes, including inflation for LTCCP 2008/09 for the member’s consideration.
The member’s requested that following the collective review of the results of the estimates, the regulatory area and the library area, be the main areas of focus for staff to look at to minimise expenditure. It was suggested that $35,000 come from the Planning and Environmental Services budget.
It was considered that the overall rate charges be increased by no higher than 10% to the district.
10.3% is the proposed rate increase to cover all expenditure. Members considered that this was too high.
It was agreed that staff identify savings to achieve an increase no greater than 9.3% in the District Rate.
RESOLVED
THAT the 2008/09 Council Estimates be approved, as amended, and be included as appropriate in the Draft Annual Plan 2008/09 for presentation to Council at the 12 March 2008 Council meeting.
08/51 Baker/Carmine CARRIED
The meeting closed at 4.05pm.
CONFIRMED
J P Tregidga
Mayor
27 February 2008