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(391KB)HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 27 FEBRUARY 2008 COMMENCING AT 10.00 AM
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PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine, D E Challis, C Francis, B A Gordon, G Harris, M J Hayden, G Leonard, P A Milner, H Shepherd and J Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), J McIver (Community Development Officer) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology of Cr T J Meyers be received and sustained.
08/52 Milner/Thorp CARRIED
Leave of Absence - Cr Hayden
Cr Hayden requested leave of absence from the 19th March to the 23rd April 2008.
RESOLVED
THAT Cr Hayden be granted leave of absence from the 19th March to the 23rd April 2008.
08/53 Gordon/Carmine CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 13 February 2008 be taken as read and confirmed.
08/54 Milner//Carmine CARRIED
CONSIDERATION OF MINUTES OF WARD COMMITTEE MEETINGS
Cr Gordon presented the minutes.
RESOLVED
THAT the minutes of the Plains Ward Committee meeting held on Tuesday 12 February 2008 be received and the recommendations contained therein adopted.
08/55 Gordon/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Proposed Equestrian Facility – Kerepehi Domain
Cr Gordon reported that he and Cr Challis have yet to meet with the Domain Committee for discussions regarding the proposal.
… Consideration of the Committee minutes was adjourned to allow for the consideration of the Development Contributions Policy to be undertaken.
At its meeting of 14 February 2008, the Council received the first draft of the Hauraki District Development Contributions Policy 2008.
The Council:
considered a number of outstanding matters and gave direction on these;
raised concerns about the way in which contributions are calculated on business developments; and
noted that the development contribution amounts calculated and presented to it in the first draft of the Policy did not include interest and that the interest methodology was still being refined.
Mr Rob Bates and Mr Dave Burton (Planning Consultants) were in attendance and presented matters resolved from the previous workshop and provide further explanation on how contributions on business development are to be calculated.
A report from the Planning and Environmental Manager was also available concerning the 2nd Draft of the Development Contributions Policy.
RESOLVED
THAT the report be received.
08/56 Shepherd/Leonard CARRIED
The member’s were advised that once the policy is adopted, it will go out for public consultation. A meeting will subsequently be held with submitters, developers and people whose work relates to land development to consider submissions.
Finance Charge on Business Developments
In considering the first draft Policy, the Council was particularly interested in the calculation of units of demand on business developments.
Council wanted to ensure that the contributions levied do not act to deter or discourage the establishment of businesses in the District. The establishment of businesses in Hauraki District is important to the social and economic wellbeing of the community as indicated by the community outcomes in the LTCCP.
Council had requested that worked examples be provided of a range of recent business developments in the District to show the development contribution amounts that would have been payable under the draft Policy had it been operative at the time.
The worked examples were set out in Appendix 2 of the presented report.
Discussion was held regarding the setting of a ‘finance charge’ in cases where contributions payments required from commercial and industrial developments are made at a later time. It was suggested that a penalty for late payment be set in place in the form of compounding interest on the sum owed. This would recoup interest Council is paying on Council loaned monies.
The Planning and Environmental Services Manager advised that before a 224 Certificate is issued contribution payments must be paid.
In conclusion, the member’s agreed that a ‘finance charge’ in the form of compounded interest be charged to business developments in cases where a contributions payment is late.
RESOLVED
THAT it be approved that a finance charge in the form of compounding interest be incurred for late payment of development contributions in the case of business development.
08/57 Gordon/Milner CARRIED
RESOLVED
THAT Council confirms that industrial and commercial developments will be charged development contributions in accordance with the recommendations contained within the Draft Development Contributions Policy.
08/58 Francis/Carmine CARRIED
Interest Calculation
Mr Bates presented a proposal regarding interest calculation. It was recommended that Council proceed with Option 2, outlined in the report, to include interest that has been incurred between 2002 and 2007 on debt from past capital spending in the development contribution amounts but exclude future interest on this debt and on loans to fund future capital expenditure. This option will be reviewed as part of the development of the 2009-19 LTCCP.
RESOLVED
THAT Option 2, as described above, be approved as the preferred method of calculating interest incurred on debt from past capital spending incurred from business development.
08/59 Carmine/Thorp CARRIED
RESOLVED
THAT:
1) Council receive the second DRAFT Hauraki District Development Contributions Policy 2008 for consideration with the intention of adopting the draft policy at its meeting of 12 March 2008, for notification under Section 83 of the Local Government Act 2002.
2) That the Council adopt a recommendation to exclude from the development contribution amounts a future interest component on loans for growth related capital expenditure until the review of the development contributions policy as part of the 2009-19 LTCCP process, when it will reconsider this matter.
08/60 Carmine/Thorp CARRIED
… resumption of consideration of Ward Committee minutes :
- Tuesday 12 February 2008
Cr Bubb presented the minutes.
RESOLVED
THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 12 February 2008 be received and the recommendations contained therein adopted.
08/61 Tregidga/Milner CARRIED
Cr Baker presented the minutes.
RESOLVED
THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 12 February 2008 be received and the recommendations contained therein adopted.
08/62 Baker/Carmine CARRIED
PRESENTATION OF PROPOSED EVENT
Pare Hauraki Games
Mr Roy Pihana was in attendance and presented an overview of the Pare Hauraki Games, an annual sports and cultural event which the Pare Hauraki Marae is wishing to establish in Paeroa. The likelihood of the event being developed was presented to Council back in May 2007. It was requested that Council give consideration to contributing to the event. The first event is to be held in January 2009.
The Mayor suggested Mr Pihana apply for funding from the Councils Contestable Social Fund in October/November 2008.
CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS
Cr Carmine presented the minutes.
RESOLVED
THAT the minutes of the Hearings Committee meeting held on Thursday 13 December 2007 be received and the recommendations contained therein adopted.
08/63 Carmine/Bubb CARRIED
Cr Carmine presented the minutes.
RESOLVED
THAT the minutes of the Hearings Committee meeting held on Thursday 7 February 2008 be received and the recommendations contained therein adopted.
08/64 Carmine/Bubb CARRIED
WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE – Tuesday 29 January 2008
Cr Challis presented the minutes.
RESOLVED
THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 29 January 2008 be received and the recommendations contained therein adopted.
08/65 Challis/Harris CARRIED
The meeting adjourned at 12.02pm
The meeting reconvened at 12.44pm
CHIEF EXECUTIVE’S REPORT
(39KB)
The Chief Executive’s monthly report was tabled and presented at the meeting.
RESOLVED
THAT the Chief Executive’s monthly report be received.
08/66 Gordon/Carmine CARRIED
Staff
The Chief Executive advised of recent staff changes within the organisation.
CORPORATE SERVICES
The Corporate Services Manager’s report regarding Borrowing and Financial Performance was tabled and presented at the meeting.
THAT the report be received.RESOLVED
08/67 Gordon/Francis CARRIED
CONFIRMATION OF ESTIMATES 2008/09 (389819) CR GORDON
(294KB)
The Corporate Services Manager presented a report on the Confirmation of Estimates for 2008-09.
RESOLVED
THAT the report be received
08/68 Baker/Carmine CARRIED
Following consideration of estimates by the Wards and Council on 13th and 14th February 2008 respectively, an assessment of some activity budgets was undertaken as requested by Councillors. This assessment resulted in a proposed saving being able to be made in three areas, the Library, the Paeroa Information Centre and the Planning and Environmental Services Department.
The members were therefore requested to consider the estimates as presented for inclusion in the Draft Annual Plan 2008/09.
RESOLVED
THAT the estimates for 2008/09 be approved for inclusion into the Draft Annual Plan 2008/09.
08/69 Milner/Gordon CARRIED
PLANNING/REGULATORY SERVICES
MONTHLY MONITORING REPORT (387248)
(86KB)
The Planning and Environmental Services Manager’s monthly monitoring report for the month of January 2008 was presented for the members’ consideration.
RESOLVED
THAT the report be received.
08/70 Harris/Leonard CARRIED
DOG FEES REPORT – 2008/2009 FINANCIAL YEAR (389559)
(25KB)
The Planning and Environmental Services Manager’s reported on Dog fees. Attached for the members’ consideration was a copy of the schedule of fees.
RESOLVED
THAT the report be received.
08/71 Carmine/Bubb CARRIED
In 2007/08 Council introduced a new system for the registering of dogs. This system simplified the various categories of registration fees and was partly introduced to diffuse debate over the working dog category and to simplify the administration process with dog registration.
There was little negative feedback received from the public on the new system and the majority of comments that were received were supportive, especially from dog owners in categories of Responsible Owner Licensing (R.O.L) dogs and three plus dogs.
Given the wide acceptance of the new system and the many hours saved by customer service and dog control staff in not having to debate categories with owners, it was recommended that the current system be retained.
RESOLVED
THAT pursuant to Section 37 of the Dog Control Act, 1996 the Schedule of Fees as detailed in the report be adopted as the scale of fees for Dog Registration for the 2008/09 registration year.
08/72 Carmine/Francis CARRIED
BUILDING ACT 2004 REVIEW OF FEES AND CHARGES (390196)
(145KB)
The Planning and Environmental Services Manager’s report on the scheduled fees and charges was presented.
RESOLVED
THAT the report be received.
08/73 Gordon/Challis CARRIED
The Schedule of Fees and Charges for Building Act processes was last reviewed in February 2007 and became effective on 1 July, 2007.
Due to the changes in the new Building Act, fees and charges for the building consent process have increased. Many authorities are presently reviewing their fees to meet additional costs including ongoing accreditation costs.
The member’s were also advised that there have been a growing number of multi-unit developments where each unit requires a full consent and Code Compliance Certificate. And, in some cases with multi unit projects there was unavoidable duplication of certification work in the PIM area.
It was recommended that the Planning and Environmental Services Manager be delegated the authority to negotiate appropriate fees in these circumstances.
RESOLVED
THAT pursuant to Section 219 of the Building Act, 2004 the Building Control Schedule of Fees and Charges be adopted effective for all consents lodged on or after 1 July 2007
AND THAT the Manager: Planning and Environmental Services be delegated the authority to negotiate fees for multi-unit or other duplicated processes.
08/74 Gordon/Baker CARRIED
The Planning and Environmental Services Manager’s report concerning the review of charges with regard to the Resource Management Act 1991, the Local Government Official Information and Meetings Act 1987 was presented.
RESOLVED
THAT the report be received
AND THAT the proposed schedule of fees and charges set under Section 36 of the Resource Management Act, 1991 and Section 44A of the Local Government Official Information and Meetings Act, 1987 be approved for public consultation with the Annual Plan process.
08/75 Baker/Carmine CARRIED
COMMUNITY SERVICES
MANGAWARA FOREST – SELL OR HARVEST REPORT (389319) CR BAKER
(26KB)
A report from the Community Services Manager was presented concerning the Mangawara Forest.
RESOLVED
THAT the report be received.
08/76 Harris/Leonard CARRIED
RESOLVED
THAT Council re-establishes the sub committee to determine the future of the Mangawara and Maukoro forest blocks and appoints Crs Baker, Meyers and Gordon to this sub committee.
08/77 Harris/Leonard CARRIED
GENERAL BUSINESS
The minutes of the Council Organisations Appointments Sub Committee meeting held on the 13 February 2008 for the purpose of considering the Council appointment to the Vision Waihi Trust were presented. The Sub Committee recommend that Bill Young, the current appointee, be reappointed for a further term of 36 months.
RESOLVED
THAT Bill Young be reappointed as the Council Appointee to Vision Waihi Trust for a further term of 36 months.
08/78 Baker/Carmine CARRIED
PROPOSED PURCHASE OF TANNER’S PONDS, KEREPEHI (390328) CR CHALLIS
(26KB)
The District Engineers report on the proposed purchase of the Tanner’s ponds was presented.
RESOLVED
THAT the report be received.
08/79 Challis/Gordon CARRIED
The report described the purpose to be served by purchasing the two ponds located in Tanner’s Kerepehi property adjacent to the Kerepehi Waste Water Treatment Plant, evaluated the benefits and costs to Council, recommended the purchase and identified a proposed source of funding. A significance assessment of the subject site has been undertaken. A copy of the assessment matrix evaluating the proposed purchase was tabled for the member’s consideration.
RESOLVED
THAT Council authorises the purchase of Tanner’s Ponds and immediate surrounding land for a price of $140,000.
08/80 Challis/Thorp CARRIED
HAURAKI RAIL TRAIL FUNDING REQUEST 2008/09 (385193 V1) CR HAYDEN
(23KB)
Cr Hayden presented a report from the Economic Development Officer regarding a request received from Hauraki Rail Trail Inc.
RESOLVED
THAT the report be received
08/81 Thorp/Shepherd CARRIED
Cr Hayden updated the member’s on the activities of the Hauraki Rail Trail Group and requested Councils consideration to provide a further $5,000 to meet the costs of engaging a consultant to undertake work to identify the costs of building the track and bringing the trail up to any DOC standards relating to safety.
The member’s in considering the request agreed that $5,000 be allocated to the Hauraki Rail Trail Group to meet the costs in engaging a consultant to evaluate the costs involved in the construction and upgrade of the track to DOC standards.
RESOLVED
THAT Council provide for $5000 in the 2008/09 Annual Plan for the Hauraki Rail Trail work to be undertaken on the Paeroa/Karangahake section.
08/82 Bubb/Hayden CARRIED
PROPOSED DEFERRAL OF WATER SUPPLY CAPITAL PROJECTS (391366)
A report and statement of proposal for deferred capital water supply works was tabled and presented by the District Engineer.
RESOLVED
THAT the report be received
08/83 Francis/Bubb CARRIED
The District Engineer informed the members that the report proposes to defer six capital projects to the year subsequent to the year shown in the Hauraki Community Plan. The projects can be deferred without adversely affecting the level of service provided to the consumer.
The six significance assessments were attached to the report. The following four projects had been assessed as significant as they involved construction or replacement of a water supply asset:
Paeroa Raw Water Main replacement
Waihi-Waikino New Connecting main
Kerepehi Treatment Plant upgrade
Kerepehi Treated Water Storage
After discussion the conclusion was reached that the requirement for inclusion of these projects in a special consultative procedure was not triggered, because the proposals affected only components of the defined strategic asset and the proposals were only in regard to deferral of planned expenditure already consulted on. Council could therefore approve the proposals and they did not trigger the significance policy.
RESOLVED
THAT capital expenditure planned in the Hauraki Community Plan for the 2008/9 financial year be deferred to the 2009/10 financial year in the Draft 2008/09 Annual Plan for the following projects:
Paeroa Treatment Plant Upgrade
Paeroa Raw Water Main Replacement
Waihi Water Treatment Plant upgrade
Waihi- Waikino New Connecting Main
Kerepehi Treatment Plant upgrade
Kerepehi Treated Water Storage
08/84 Baker/Challis CARRIED
The meeting adjourned at 3.20pm
The meeting reconvened at 3.30pm.
WORLD FLY FISHING
CHAMPIONSHIPS – KARANGAHAKE (389614) CR HAYDEN
(24KB)
Cr Hayden advised of the request received from Sport Fly Fishing NZ Inc. seeking financial support from Council towards the World Fly Fishing Championships which were to be held in the Karangahake Gorge on the Ohinemuri River.
The organisation has advised that due to the low water level of the river, the event will now be held at an alternative location outside the district.
RESOLVED
THAT the report be received.
08/85 Harris/Milner CARRIED
RESOLVED
THAT Council decline the request from Sport Fly Fishing NZ Inc. in support of their event due to the fact that the event is now to be held at a location outside of the Hauraki District.
08/86 Bubb/Baker CARRIED
COMMUNITY DEVELOPMENT
PROJECTS (390099) CR LEONARD CR MILNER
(34KB)
A report from the Community Development Officer was presented which provided an update on various community development projects.
RESOLVED
THAT the report be received
08/87 Leonard/Milner CARRIED
Young Achievers Award
The Community Development Officer requested that an assessment panel of Councillors be chosen to consider candidates for the Young Achievers Awards.
RESOLVED
THAT a group of Councillors, consisting of Crs Paul Milner, Harry Shepherd and Greg Harris be appointed to act as the assessment panel to consider candidates for the Young Achiever’s Awards.
08/88 Tregidga/Bubb CARRIED
ROAD STOPPING AND
ROAD TAKE – SAVAGE ROAD WAIHI (389635) CR BAKER
(23KB)
To obtain Council consent to legalise an area of land on Savage Road and the stopping of areas of road under the Public Works Act 1981. The areas were identified on the attached plans.
RESOLVED
THAT the report be received.
08/89 Baker/Carmine CARRIED
Council has carried out road improvements to Savage Road, Waihi and as a result of the improvements an area of land is required to be purchased from Waihi Farms Ltd.
RESOLVED
THAT Council pursuant to Section 20 of the Public Works Act 1981, hereby give consent to take the area of 98sqm showing on attached plan SO 359915, Section 1 for roading purposes.
AND THAT Council pursuant to Section 116 of the Public Works Act 1981 hereby gives consent for the stopping of two areas of Savage Road Waihi. Area A & B on the attached GIS printout and that the land be amalgamated with the adjoining land parcels Sec 4, 17, 24 BLK XI BLK XV Ohinemuri SD owned by Waihi Farms Ltd
AND THAT Waihi Farms Ltd will pay $1,000 towards expenses for the Road Stopping.
08/90 Baker/Milner CARRIED
HAURAKI COORDINATOR - SPORT WAIKATO – ANNUAL ACTIVITY REPORT
(61KB)
The Annual Activity Report from the Sport Waikato - Hauraki Co-ordinator was attached for the member’s information.
RESOLVED
THAT the report be received.
08/91 Bubb/Milner CARRIED
The meeting closed at 3.47pm.
CONFIRMED
J P Tregidga
Mayor
12 March 2008