HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 16 JULY 2008 COMMENCING AT 9.00 AM
Morning tea will be available at 10.15 am.
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
1-8
RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 25 June 2008 be taken as read and confirmed.
3.2 EXTRAORDINARY MEETING HELD WEDNESDAY 18 JUNE 2008 (416110)
9-34RECOMMENDATION
THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Wednesday 18 June 2008 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. PLANNING/REGULATORY SERVICES
5.1 CERTIFICATION FOR HEARINGS COMMITTEE (CR CARMINE) (417395)
(26KB) 35-36
As requested at the Council meeting of 25th June 2008, the Manager, Planning and Environmental Services has reported on his findings following investigations into the requirements of the Resource Management Act (RMA) for Chairpersons of the Hearing Committee members be accredited by an approved RMA training institution and expiry of their current accreditation certification.
RECOMMENDATION
THAT the report be received.
5.2 LEVELS OF SERVICE REVIEW CONSULTATION UPDATE (CR CARMINE) (417979)
(29KB)
37-38
The report updates the period of consultation undertaken for the Levels of Service Review - Monday 23rd June to Thursday 3rd July 2008.
RECOMMENDATION
THAT the report be received
AND THAT the update report on the Levels of Service Review be accepted.
6. COMMUNITY SERVICES
(43KB)
39-42
A report is attached from the Community Services Manager regarding the electoral system options for the 2010 triennial election.
RECOMMENDATION
THAT the report be received
AND THAT Council determines how it will act is respect to the option it has available to it as outlined at the back of this report.
(26KB)
43-47
A report is attached from the Community Services Facilities Manager requesting Councils consideration of a proposed upgrade to the Waitakaruru public toilets as opposed to their replacement. Attached are a series of photographs showing the location and condition of the toilets.
RECOMMENDATION
THAT the report be received
AND THAT the toilets at Waitakaruru are upgraded and not replaced as stated in the LTCCP.
7. NETWORK SERVICES
ROADING MANAGER’S REPORT (CR MEYERS) (418893)7.1
(43KB)
48-54
The Roading Manager has reported on roading matters for the month of June 2008. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
Kerb and Channel Programme Variation
Cr Baker has requested that the work on Margaret Street be extended and the programme reordered.
The work can be accommodated under this contract but would be more economic via the Routine Road Maintenance Contract HDC 274. The contractor would most probably disestablish to allow for the approval process. The approximate cost of the kerb and channel of $10k is a Roading cost, the associated drainage is about $20k, the drainage work will require the approval of the Asset Manager Drainage.
It is therefore recommended that the Contractor be instructed to complete this work under contract HDC 274 and the approved Kerb and Channel for Waihi be adjusted to include this project.
RECOMMENDATION
THAT the kerb and channel variation on Margaret Street be approved subject to a corresponding saving on the approved programme for Waihi.
Bridge No. 21- Mahuta Road North No. 2
Due to its condition and the likely cost of future structural repairs, it is recommended that this bridge be placed on the 10 year bridge replacement programme.
During the recent bridge inspection, it was accessed that this bridge is marginal for Class I loading and should be speed restricted for Heavy Commercial Vehicles (HCVs). There is currently no HCV speed restriction on the bridge, and it is recommended that restricting the speed of HVC’s be implemented.
RECOMMENDATION
THAT a Heavy Commercial Vehicle speed restriction be installed for the Mahuta Road North No. 2 Bridge.
7.2
UTILITIES MANAGER’S REPORT (CRS HARRIS AND CHALLIS) (418920)
(106KB)
The Utilities Manager has reported on district utilities for the month of June 2008. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
7.3 DRAINAGE MANAGER’S REPORT (408103)
(40KB)
70-74
The Drainage Manager has reported on district drainage matters for the month of June 2008. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
8. GENERAL BUSINESS
75-78
A report is attached from the District Engineer regarding a request received from a Mackaytown resident seeking Council funding for the installation of a water tank and accessories to provide a back-up to the council water supply. Also, attached is a report from the Utilities Engineer to the Utilities Manager regarding the subject.
RECOMMENDATION
THAT Council considers the funding request, subject to the following changes to the proposed scheme:
Reduce the filtration to 2 microns.
Install a smaller tank in the order of 2000 litres.
Monitoring of the detention time in the tank. Should the Viljoen’s not use the supply for a period of several days, the tank should then be emptied and re-filled to replenish the chlorine levels.
AND THAT Mr Viljoen absolves Council of any liability for the future effective performance of the proposed installation.
9. LATE ITEMS