HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 31ST JULY 2008 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

PRESENTATIONS:  
10.45AM - 11.00AM Hauraki District - Sports Waikato Co-ordinator’s Annual Activity Report - Julie Stephenson
11.00AM - 11.30AM Paeroa Promotions Trust - Alistair Muirhead
11.30AM - 12.00PM Hauraki Rail Trail - Cr Hayden and Neville Ritchie of DoC
1.00PM - 1.15PM HDC Tourism Promotion- Sue Austen

　

ORDER OF BUSINESS

1. APOLOGIES

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD WEDNESDAY 16 JULY 2008 (420331) 1-4

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 16 July 2008 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (419817) – Tuesday 15 July 2008 5-8

RECOMMENDATION

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 15 July 2008 be received and the recommendations contained therein adopted

5.2 PAEROA WARD COMMITTEE (420171) – Tuesday 15 July 2008 9-11

RECOMMENDATION

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 15 July 2008 be received and the recommendations contained therein adopted.

5.3 WAIHI WARD COMMITTEE (420241)– Tuesday 15 July 2008 12-15

RECOMMENDATION

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 15 July 2008 be received and the recommendations contained therein adopted.

6. CHIEF EXECUTIVE’S REPORT

6.1 The Chief Executive’s monthly report will be tabled at the meeting.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

　

7. PLANNING/REGULATORY SERVICES (419699) 16-27

7.1 The Planning and Environmental Services Manager’s monthly monitoring report for the month of June 2008 is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

8. COMMUNITY SERVICES

8.1 COMMUNITY DEVELOPMENT OFFICER’S REPORT (CR. LEONARD) (SOCIAL DEVELOPMENT) CR MILNER (YOUTH, SPORT & RECREATION) (419568) (101KB)  28-51

Attached is a report from the Community Development Officer outlining current community development projects.

RECOMMENDATION

THAT the report be received.

REQUEST FOR FINANCIAL ASSISTANCE [DCP- 40-115]

WHIRITOA LIFEGUARD SERVICE INC. [414124]

The President writes advising of the activities of the society.

A copy of the Presidents report, previous AGM minutes and audited financial accounts has also been provided. This information indicates that the club is healthy both community-wise and fiscally and that they have considered their future service requirements; they have set aside (tagged) funds for future operational resources and building projects.

Currently the service is conducting a refurbishment programme for it’s clubrooms at Whiritoa Beach that includes the internal and external painting of this building.

The President asks if Council would provide financial assistance up to $10,000 for this project.

RECOMMENDATION

THAT consideration be given to this request.

　

9. GENERAL BUSINESS

9.1 HAURAKI SPORTS CO-ORDINATOR ‘S ANNUAL ACTIVITY REPORT (422218) (43KB)  52-57

Attached is a copy of the Hauraki Sport Co-ordinators Annual Activity report which will be presented by Julie Stephenson.

RECOMMENDATION

THAT the report be received.

9.2 ECONOMIC DEVELOPMENT QUARTERLY REPORT TO 30 JUNE 2008 (Cr HAYDEN) (419690) (61KB)  58-64

Attached is the quarterly report to 30 June 2008 from the Economic Development Officer.

RECOMMENDATION

THAT the report be received.

9.3 HAURAKI RAIL TRAIL MEMORANDUM OF UNDERSTANDING (CR HAYDEN) (422364) (22KB)  65-70

Attached is a report from the Economic Development Officer regarding the Hauraki Rail Trail Memorandum of Understanding.

RECOMMENDATION

THAT the report be received

AND THAT the Memorandum of Understanding for the Hauraki Rail Trail (36KB) be signed.

10. LATE ITEMS

11. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 71-80

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) Under Section 48(1) for the Passing of this Resolution
Item 1 Stage 3 Kerepehi Water Main Section 7(2)(i)

Prejudice to Commercial Position/Negotiations

To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.

 　

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.