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HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 11 JUNE 2008 COMMENCING AT 9.00 AM
Morning tea will be available at 10.15 am.
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PRESENTATIONS 10.15AM Layton Fraser of Hauraki Plains College who attended the Aspiring Leaders Conference in Wellington and was supported by Council under the Economic Development budget will provide a brief presentation to Council on what he has gained from the conference. 11.30AM
Ann Fosberry of GHD Limited will be in attendance to present a progress report on the Walking and Cycling Strategy. |
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
1-12
RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 28 May 2008 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. PLANNING/REGULATORY SERVICES
5.1 ADOPTION OF ANNUAL PLAN 22008/9, ASSOCIATED POLICY AND FEES DOCUMENTS, DRAFT RATES RESOLUTION AND BORROWING AUTHORISATION (407940) (407487) (407472)
(64KB)13-73
RECOMMENDATION
THAT the report be received.
LIBRARY BOOK LENDING AND ASSOCIATED FEES
(31KB)
The Statement of Proposal for adoption is attached in its final form for Councils consideration
RECOMMENDATION
THAT pursuant to Sections 83 and 150 of the Local Government Act, 2002 the Library Book Lending and Associated Fees effective from 1 July, 2008 be adopted.
PLANNING FEES AND CHARGES 2008
(38KB)
The Statement of Proposal for adoption is attached in its final form for Councils consideration. All known stakeholders have been advised of the new fees.
RECOMMENDATION
THAT pursuant to Section 83 of the Local Government Act, 2002 and Section 36 of the Resource Management Act, 1991, the Planning Fees and Charges 2008, effective from 1 July, 2008, be adopted.
DEVELOPMENT CONTRIBUTIONS POLICY
RECOMMENDATION
THAT pursuant to Sections 83 and 93 of the Local Government Act, 2002 the Development Contributions Policy, effective from 1 July, 2008, be adopted and the 2006 – 16 Long Term Council Community Plan be amended accordingly.
ADOPTION OF 2008/9 ANNUAL PLAN
RECOMMENDATION
THAT pursuant to Section 95(3) of the Local Government Act 2002 the Annual Plan 2008/9, as amended, be adopted and advertised accordingly.
RATES RESOLUTION
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RECOMMENDATION THAT Council pass the following resolution necessary to set its rates for the 2008/9 rating year |
"That the following rates be set under the Local Government (Rating) Act 2002, on rating units in the district, for the year 1 July 2008 to 30 June 2009. All values are stated GST inclusive.
Uniform Annual General Charge
A uniform annual general charge (as per section 15) of $255.00 on each rating unit within the District.
Differential General Rate
A capital value general rate (as per section 13) set on a differential basis based on land use.
The categories being:
Residential and Rural Land Use - all rating units used primarily for residential, recreational, cultural or primarily or predominately for the purposes of agriculture, viticulture, horticulture or silviculture. Commercial, Industrial and Utility Land Use - all rating units used for commercial or industrial purposes, including utility networks. Mineral Extraction Land Use - all mineral value rating units that are not used in gold mining. Mining Land Use - all mineral value rating units that are used in gold mining. The rates in cents per dollar of Capital Value being:
Residential and Rural 0.13098 Commercial, Industrial and Utility 0.19646 Mineral Extraction 1.27565 Mining 12.86100 Paeroa Community Facilities Targeted Rate
An annual charge (as per section 16) of $444.00 on each rating unit within the Paeroa Ward
Plains Community Facilities Targeted Rate
An annual charge (as per section 16) of $286.00 on each rating unit within the Plains Ward
Waihi Community Facilities Targeted Rate
An annual charge (as per section 16) of $366.00 on each rating unit within the Waihi Ward
Paeroa Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Paeroa Ward set on a differential basis based on location.
The categories being:
- Paeroa Ward Urban – all rating units used principally for commercial and industrial purposes situated within the valuation rolls 5001, 5002, 5003 and 5004.
- Paeroa Ward Rural – all rating units used principally for commercial and industrial purposes situated within the Paeroa Ward but outside the valuation rolls 5001, 5002, 5003 and 5004.
The annual charges being:
Paeroa Urban $882.00 Paeroa Rural $441.00 Plains Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Plains Ward set on a differential basis based on location.
The categories being:
Plains Ward Urban – all rating units used principally for commercial and industrial purposes situated within the valuation roll 4771. Plains Ward Rural – all rating units used principally for commercial and industrial purposes situated within the Plains Ward but outside the valuation roll 4771. The annual charges being:
Plains Urban $348.00 Plains Rural $209.00
Waihi Community Facilities Business Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Waihi Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Kaihere Hall Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Kaihere Hall Rating Area of .00301 cents per dollar of land value.
Patetonga Hall Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Patetonga Hall Rating Area of .00201 cents per dollar of land value.
Hikutaia Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Hikutaia Hall Rating Area.
Karangahake Hall Targeted Rate
An annual charge (per section 16) of $15.00 on each rating unit situated within the Karangahake Hall Rating Area.
Kerepehi Hall Targeted Rate
An annual charge (per section 16) of $10.00 on each rating unit situated within the Kerepehi Hall Rating Area.
Netherton Hall Targeted Rate
An annual charge (per section 16) of $20.00 on each rating unit situated within the Netherton Hall Rating Area.
Tirohia Hall Targeted Rate
An annual charge (per section 16) of $12.25 on each rating unit situated within the Tirohia Hall Rating Area.
Turua Hall Targeted Rate
An annual charge (per section 16) of $13.00 on each rating unit situated within the Turua Hall Rating Area.
Waikino Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Waikino Hall Rating Area.
Waitakaruru Hall Targeted Rate
An annual charge (per section 16) of $22.50 on each rating unit situated within the Waitakaruru Hall Rating Area.
Eastern Plains Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Eastern Plains Drainage District of .05681 cents per dollar of land value.
Komata North Drainage Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Komata North Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Opukeko Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Opukeko Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Tirohia-Rotokohu Drainage District Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Tirohia-Rotokohu Drainage District set on a differential basis based on classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Western Plains Drainage District Land Value Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Western Plains Drainage District set on a differential basis based on location and classifications (per section 146).
The categories being:
The rates in cents per dollar of land value being:
Western Plains Drainage District Land Area Targeted Rate
A land area targeted rate (per section 16) on all rating units situated within the Western Plains Drainage District set on a differential basis based on location and classifications (per section 146).
The categories being:
The rates in dollars per hectare of land area being:
Western Plains Drainage District Pumping Land Area Targeted Rate
A land area targeted rate (per section 16) of $20.53 per hectare, on all land serviced by the Hopai West, Martinovich, Central North and Rawerawe West pump stations.
Paeroa Urban Stormwater Targeted Rate
A land value targeted rate (per section 16) on all rating units situated within the Paeroa urban stormwater area set on a differential basis based on land use and land area.
The categories being:
The rates in cents per dollar of land value being:
Water Supply Annual Charge Targeted Rate
An annual charge (per section 16) of $60.00 per metered connection will be charged on all rating units with a connection to a Council water supply.
Water Supply Volume Targeted Rate
A rate per unit of water supplied (per section 19) on all rating units unit on a differential basis within the following categories based on location and extent of provision of service.
The categories being:
The rates in cents per cubic metre of water supplied being:
Karangahake Water Supply Loan Targeted Rate
An annual charge (per section 16) of $84.00 on each rating unit in the Karangahake Special Rating Area with a connection to a Council water supply.
All rating units in this category that have elected to make a lump sum contribution benefit from the lump sum savings provisions (section 145) and do not have to pay the rate.
Wastewater Unconnected Targeted Rate
An annual charge (per section 16) of $252.50 on each rating unit not connected to Council schemes with a boundary within 30 metres of a wastewater main belonging to a Council wastewater scheme.
Wastewater Connected Targeted Rate
An annual charge (per section 16) per toilet pan or urinal according to a scale of charges based on the number of pans on the rating unit.
The annual charges per pan or urinal being:
Rating units used primarily as a residence for one household will be treated as having one pan (per Note 4 to Schedule 3 of the Act).
Kerbside Refuse Collection and Recycling Targeted Rate
An annual charge (per section 16) per separately used or inhabited part of a rating unit on a differential basis based location and the provision of service.
The categories being:
The annual charges being:
Positive Paeroa Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Paeroa Ward set on a differential basis based on location.
The categories being:
The annual charges being:
Go Waihi Targeted Rate
An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Waihi Ward set on a differential basis based on location and land use.
The categories being:
The annual charges being:
PENALTIES FOR LATE PAYMENTS AND DUE DATE OF PAYMENTS PAYMENT DATES AND METHODS
That the above rates are payable at the Council Offices at William Street, Paeroa, Orchard Rd, Ngatea and Seddon St, Waihi between 8.00am and 4.30pm Monday to Friday. That payments may also be made by way of Direct Debits and Automatic Payments, and that Direct Credits in the form of telephone and internet banking services are also accepted.
That excluding water supply targeted rates, the above rates are by way of three instalments, the dates of such instalments being:
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Instalment Number |
Instalment Date |
Last Date Before Penalty |
Penalty Added |
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One |
20 October 2008 |
29 October 2008 |
30 October 2008 |
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Two |
20 February 2009 |
25 February 2009 |
26 February 2009 |
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Three |
20 May 2009 |
27 May 2009 |
28 May 2009 |
Water supply targeted rates are by way of two instalments per year with instalment dates for the various water supply areas being staggered throughout the year. The instalment date for water rates is the invoice date.
PENALTIES FOR LATE PAYMENT
That Council delegates authority to the Revenue Team Leader and rating staff to apply the following penalties to outstanding rates (excluding water supply rates) at their discretion:
- An additional charge on unpaid rates of 10% of the instalment amount will be added on the day following the last date on which the instalment is payable without incurring additional charges (as described above).
- An additional charge of 10% will be added to all rates assessed in a previous year which remain unpaid on 1 September 2008.
- A further additional charge of 10% will be added to all rates assessed in a previous year which remain unpaid on 1 March 2009.
The following penalties will be applied to water supply rates:
- An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the first instalment.
- An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the second instalment."
BORROWING
As part of last year’s Annual Plan adoption Council authorised staff to borrow up to $10 million.
The balance of term debt at 30 June 2009 forecast in the 2008/09 Annual Plan is $8.8 million.
Because of the timing of Council’s rates instalments and capital works the balance at 30 June does not generally reflect the highest level of borrowings required during the year. The fluctuation between the highest level of borrowing and the 30 June balance is likely to be up to $2 million.
Assuming the capital works and operations outlined in the 2008/09 Annual Plan are carried out and the opening balances are correct Council will need to borrow approximately $11 million.
Council’s Liability Management Policy sets the principles, rules and limits to be followed when borrowing. The $11 million proposed is well within those limits.
RECOMMENDATION
THAT Council resolve to authorise borrowing funds as allowed under the Liability Management Policy in the LTCCP up to a maximum outstanding balance of $11 million at any time during the 2008/9 financial year for the purposes of funding the capital projects and operations outlined in the 2008/9 Annual Plan.
5.2 2009-19 - LTCCP WOPRKSHOP PROGRAMME (411276) 74-79
Attached is a report from the Strategic Planning Projects Manager regarding the 2009-19 LTCCP Workshop Programme. Attached is copy of the updated programme.
RECOMMENDATION
THAT the report be received.
6.
NETWORK SERVICES6.1 ROADING MANAGERS REPORT (411370)
The Roading Manager has reported on roading matters for the month of May 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received
SAFETY MANAGEMENT
2007/08 Minor Safety Improvement Projects
Baber Street south has comparatively low volumes, possibly only fed by the no exit leg of Station Road and the short leg of Baber Street south. Also there is a pronounced dogleg in Baber Street at the Consols Street intersection. This lends itself to a Give Way control.
RECOMMENDATION
THAT a Give Way control for Baber Street south be installed to compliment the existing Baber Street north control.
6.2 UTILITIES MANAGER’S REPORT (411656)
(107KB)
87-102
The Utilities Manager has reported on district utilities for the month of May 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
6.3 DRAINAGE MANAGERS REPORT (408103) 103-107
The Drainage Manager has reported on district drainage matters for the month of May 2007. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
7.
GENERAL BUSINESS7.1 TETLEY’S QUARRY : OVERBURDEN STRIPPING
A report from the District Engineer will be circulated prior to the meeting.
7.2 TETLEY’S QUARRY : PURCHASE OF NEW WHEEL LOADER
A report from the District Engineer will be circulated prior to the meeting.
8. LATE ITEMS