HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 25 JUNE 2008 COMMENCING AT 9.00 AM
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His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker (from 10.30am), D M Carmine (from 10.30am), D E Challis, C Francis (from 10.30am), B A Gordon, G A Harris, G R Leonard, P A Milner, H T Shepherd (from 10.30am) and J R Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), P Thom (Planning & Environmental Services Manager), M Buttimore (Strategic Planning Projects Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of Crs J M Bubb, M J Hayden and T J Meyers and for lateness of Crs Baker, Carmine, Francis and Shepherd be received and sustained.
08/369 Milner/Thorp
CARRIED
The meeting was opened and then adjourned until 10.30am
The meeting reconvened at 10.30am
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD WEDNESDAY 11 JUNE 2008 (412762)
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 11 June 2008 be taken as read and confirmed.
08/370 Carmine/Baker CARRIED
MATTERS ARISING FROM THE MINUTES
Adoption of Annual Plan 2008-09
The Chief Executive requested Council consider an amendment to Page 2 of the Mayor and Chief Executive’s Message in the Annual Plan 2008-09. He advised that at the meeting of 11th of June it was agreed that the wording relating to the general rate increase include the ‘per property’ rate increase and that this additional wording be added into the text on this page.
It was therefore requested that resolution no. 08/354 as recorded in the minutes of the 11th of June meeting be amended to read as follows:
"THAT pursuant to Section 95(3) of the Local Government Act 2002 the Annual Plan 2008/9, as amended, including the general rate increase ‘per property’ be adopted and advertised accordingly. "
EXTRAORDINARY MEETING HELD WEDNESDAY 21 MAY 2008 (408438)
RESOLVED
THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Wednesday 21 May 2008 be taken as read and confirmed.
08/371 Milner/Harris CARRIED
CONSIDERATION OF MINUTES OF WARD COMMITTEES
PLAINS WARD COMMITTEE (412348) – Tuesday 10 June 2008
RESOLVED
THAT the minutes of the Plains Ward Committee meeting held on Tuesday 10 June 2008 be received and the recommendations contained therein adopted
08/372 Gordon/Challis
CARRIED
PAEROA WARD COMMITTEE (412562) – Tuesday 10 June 2008
RESOLVED
THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 10 June 2008 be received and the recommendations contained therein adopted.
08/373 Milner/Thorp
CARRIED
WAIHI WARD COMMITTEE (412642)– Tuesday 10 June 2008
RESOLVED
THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 10 June 2008 be received and the recommendations contained therein adopted.
08/374 Baker/Carmine
CARRIED
MATTERS ARISING FROM THE MINUTES
Bus Shelter - Whiritoa Beach Road, Whiritoa
The matter was raised whether an application for a ‘Kiwi Span’ bus shelter had been considered for the Whiritoa Beach Road site, following discussions held on the subject at the Waihi Ward meeting in June.
The members were advised that the Kiwi Span shelter is only offered for school bus shelters and not for general urban use. A more appropriate type of shelter for Whiritoa Beach Road will need to be selected and discussed with the local residents.
A Plains Ward member asked if staff had applied to Kiwi Span through the Undercover Kids Programme for shelters at Kerepehi and Kaihere. In response, the District Engineer advised that an application had not been submitted but one would be forwarded to Kiwi Span as soon as possible.
RESOLVED
THAT an application for school bus shelters be submitted to the Kiwi Span Undercover Kids Programme for Kerepehi and Kaihere.
08/375 Gordon/Francis CARRIED
CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS
RESOLVED
THAT the minutes of Hearings Committee meeting held on Thursday 22 May 2008 be received and the recommendations contained therein adopted.
08/376 Carmine/Gordon
CARRIED
HEARINGS COMMITTEE (412908) – Wednesday 11 June 2008
RESOLVED
THAT the minutes of Hearings Committee meeting held on Wednesday 11 June 2008 be received and the recommendations contained therein adopted.
08/377 Carmine/Gordon
CARRIED
CONSULTATIVE COMMITTEE WATER AND WASTES (410932) - Tuesday 3 June 2008
RESOLVED
THAT the minutes of the Consultative Water & Waste Committee meeting held on Tuesday 3 June 2008 be received and the recommendations contained therein adopted.
08/378 Baker/Milner CARRIED
CHIEF EXECUTIVE’S REPORT (413833)
The Chief Executive’s monthly report was presented.
RESOLVED
THAT the Chief Executive’s monthly report be received.
08/379 Francis/Challis CARRIED
Staff Update
The Chief Executive advised of recent staff changes, the launch of the Uniform Policy, the introduction of the Kiwisaver Policy and a number of in-house seminars on "how to drive more economically" have been held for the benefit of staff.
PLANNING/REGULATORY SERVICES (411323)
The Planning and Environmental Services Manager’s monthly monitoring report for the month of May 2008 was presented for the members’ consideration.
RESOLVED
THAT the report be received.
08/380 Leonard/Milner CARRIED
Hearings Committee Chairperson - RMA Certification
Discussion was held as to the requirements of the RMA that Chairpersons of Hearing Committees be certificated by an RMA training institution and that expiry of the current accreditation was on the 1st July 2008. Cr Carmine had been informed by the training institution that the Chairperson had to be accredited and recertified by this date. The Manager, Planning and Environmental Services was requested to investigate if the Hearings Committee chairperson is required to be accredited under the RMA and report back to Council.
Energy Saving Installations - Reduction in costs of Building Consent
A discussion was raised concerning the option offered that Building consent fees are reduced where proof of energy saving devices have been installed in the home. The Manager, Planning and Environmental Services was asked to report back to Council on the subject.
CLIMATE CHANGE ASSUMPTIONS - AN UPDATE (CR CARMINE) (412027)
A report from Councils’ Policy Analyst was presented by the Strategic Planning Projects Manager which provided an update of the climate change assumptions considered by Council at previous workshops held on the subject.
RESOLVED
THAT the report be received.
08/381 Leonard/Shepherd CARRIED
RESOLVED
THAT the amended assumptions be included in Councils Policy.
08/382 Baker/Francis CARRIED
Community Feedback Network (CFN) (Cr Bubb) 412480
The Strategic Planning Projects Manager presented the members with an update of the community feedback network.
RESOLVED
THAT the report be received.
08/383 Shepherd/Thorp
CARRIEDThe Strategic Planning Projects Manager advised the aim of the initiative is to encourage the nominations of likely Community Feedback Network (CFN) candidates from Councillors to the Mayor. A list of the current members was attached to the report, along with the reviewed guidelines and current profile of the network.
It was explained that the CFN was set up in 2006 in response to a request from the Mayor to encourage communication with the community. At this time, an initial list of over 100 candidates has been suggested by Councillors and staff. These people were contacted, with an uptake of 32 people, who then became the CFN. Since this date, two members have left the network, which leaves its current state of 30 members (with two in the process of signing up).
It was requested that Council review the guidelines as presented for adoption and that the members also consider candidates nominated by staff who they believe would be interested in becoming part of the network. They were asked that members of the Youth Forum be approached to join the CFN and nominate CFN members.
RESOLVED
THAT the CFN guidelines be reviewed and adopted
AND THAT the Council actively nominate members of the Community who they believe would be interested in joining the CFN
AND THAT the Council agrees to Council staff nominating CFN members
AND THAT members of the Youth Forum be approached to joining the CFN and nominate CFN members.
08/384 Milner/Carmine
CARRIED
The Manager, Regulatory Services presented a report regarding Councils’ submission to the Department of Building and Housing in relation to the review of the Fencing of Swimming Pools Act 1987.
RESOLVED
THAT the report be received.
08/385 Carmine/Baker
CARRIEDThe members reviewed the submission and gave their endorsement of it. They agreed that the submission covered all operational issues identified with the Fencing of Swimming Pools Act and were satisfied with the interpretation of the legislation provided to them.
RESOLVED
THAT Council endorse the submission on the operational issues identified with the Fencing of Swimming Pools Act 1987 and submit it to the Department of Building & Housing by the due date of the 30th June 2008.
08/386 Carmine/Baker CARRIED
MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED
RESOLVED THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| Item No. | General subject of each matter to be considered | Reason for passing this resolution in relation to each matter | Ground(s) Under Section 48(1) for the Passing of this Resolution |
| Item 1 | Renewal of Kerbside Collection Contract – Streetsmart Ltd |
Section 7(2)(I) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. |
Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |
08/387 Baker/Carmine CARRIED
RESOLVED
THAT the public be re-admitted to the meeting and the business discussed confirmed
08/390 Leonard/Shepherd CARRIED
GENERAL BUSINESS
A report was attached and a supplementary report was tabled by the District Engineer regarding the extension of contract period for roading contracts HDC 274 Routine Road Maintenance 2004/2006 and HDC 280 Maintenance of Street Lighting.
RESOLVED
THAT the report be received
AND THAT Contracts HDC 274 Routine Road Maintenance 2004/2006 and HDC 280 Maintenance of Street Lighting be extended for a period of 1 year making the final contract completion date 30th June 2009.
08/391 Baker/Challis CARRIED
HAURAKI HEALTHY HOMES PROJECT
Cr Leonard advised of a report she had received from the Huntly Energy Efficiency Trust organisation which provided statistics on how many people had applied for retrofitting through the Hauraki Healthy Homes Project. The information showed a significant amount of people have responded to the retrofitting of homes initiative.
It was requested that the Community Services Manager provide a report to Council on the results of the initiative and research future funding of the project.
The meeting closed at 12.49pm.
CONFIRMED
J P Tregidga
Mayor
16 July 2008