6.1 CHIEF EXECUTIVE’S REPORT (395620)
(133KB) 32-39
HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 27 MARCH 2008 COMMENCING AT 9.00 AM
Morning tea will be available at 10.15 am.
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
1-5
RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 12 March 2008 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. CONSIDERATION OF MINUTES OF COUNCIL COMMITTEES
5.1 PLAINS WARD COMMITTEE (393937) - Tuesday 11 March 2008 6-9
RECOMMENDATION
THAT the minutes of the Plains Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein adopted
AND THAT Council match the contribution of $500.00 granted to Aaron Pulford from the Plains Ward Committee as per Recommendation No. PWC08/13.
10-12
RECOMMENDATION
THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein adopted.
5.3 WAIHI WARD COMMITTEE (395420) – Tuesday 11 March 2008
13-15RECOMMENDATION
THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein adopted.
5.4 HEARINGS COMMITTEE (390401) – Thursday 21 February 2008 16-20
RECOMMENDATION
THAT the minutes of Hearings Committee meeting held on Thursday 21 February 2008 be received and the recommendations contained therein adopted.
5.5 CONSULTATIVE COMMITTEE WATER AND WASTES (391769) - Tuesday 5 February 2008
21-24RECOMMENDATION
THAT the minutes of the Consultative Water & Waste Committee meeting held on Tuesday 5 February 2008 be received and the recommendations contained therein adopted.
25-275.6 PAEROA RURAL DRAINAGE DISTRICT (395798) – Tuesday 29 January 2008 ;
RECOMMENDATION
THAT the minutes of the Paeroa Rural Drainage District Committee meeting held on Tuesday 29 January 2008 be received and the recommendations contained therein adopted.
5.7 EASTERN PLAINS DRAINAGE DISTRICT (391429) – Tuesday 26 February 2008 28-29
RECOMMENDATION
THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 26 February 2008 be received and the recommendations contained therein adopted.
5.8 WESTERN PLAINS DRAINAGE DISTRICT (391099) –Tuesday 26 February 2008 30-31
RECOMMENDATION
THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 26 February 2008 be received and the recommendations contained therein adopted.
6. REPORTS
6.1 CHIEF EXECUTIVE’S REPORT (395620)
The Chief Executive’s monthly report is attached.
RECOMMENDATION
THAT the Chief Executive’s monthly report be received.
7. PLANNING/REGULATORY SERVICES (392373
) 9; 40-1057.1 The Planning and Environmental Services Manager’s monthly monitoring report for the month of February 2008 is attached for the members’ consideration.
RECOMMENDATION
THAT the report be received.
Department of Conservation - Proposed New Zealand Coastal Policy Statement 2008
The Proposed New Zealand Coastal Policy Statement 2008 has been prepared with a view to taking advantage of the last fourteen (14) years.
The proposed statement is now open to a public submission process and submissions close with the board of enquiry established to Hear these submissions on 7 May, 2008. A copy is attached for the information of Councillors
Local Government New Zealand (LGNZ) has advised it will be preparing a memorandum for all local authorities in consultation with an existing Local Government New Zealand, New Zealand Coastal Policy Statement working group. The purpose of the memorandum will be to outline the main issues and points likely to form the Local Government New Zealand submissions.
RECOMMENDATION
THAT the Manager of Planning and Environmental Services be authorised to prepare draft submissions/comments either for Local Government New Zealand and/or the Board of Enquiry.
Newmont Waihi Gold – Martha Mine South Wall Stability Cutback
Attached for the information of Councillors are the monthly reports for the period ending 31 January 2008 and 29 February 2008.
The company is seeking the release of a further four (4) Letters of Credit. Council approval has been given to release Letters of Credit 6 and 7. Letter of Credit 8 is now sought in relation to the South Wall Stability Cutback.
RECOMMENDATION
THAT the Hauraki District Council approves the release of Letter of Credit No 8 in relation to the South Wall Stability Cutback.
Sale of Liquor Act, 1989 – Report To Liquor Licensing Authority 2006-07
An Annual Report has been compiled by the Manager of Regulatory Services which as a requirement of the Sale of Liquor Act 1989 must be submitted to the Liquor Licensing Authority but must be adopted by the Council prior to doing so.
RECOMMENDATION
THAT the report be received and that Council adopt the report of the Regulatory Services Manager and the report be forwarded to the Liquor Licensing Authority.
Long Term Council Community Plan 2009-19
Staff are currently in the process of preparing a proposal for the direction of the Long Term Council Community Plan 2009-19.
In order for Councillors to include dates in diaries in advance it is requested that Council consider setting the 2nd to last Wednesday between May and November to focus specifically on Long Term Council Community Plan issues. It is expected that these workshops focus on debating policy initiatives such as the Revenue and Financing Policy, the drainage rates review etc. It is suggested the workshops be 2 hours and be from 10-12pm. If there is a need to go over this time, that 12.30-1.30pm also be allocated.
RECOMMENDATION
THAT Council consider the setting of a Council meeting/workshop the 2nd to last Wednesday of each month between May and November 2008 for purposes of discussing aspects of the Long Term Council Community Plan 2009-19.
8. COMMUNITY SERVICES
8.1 COMMUNITY DEVELOPMENT OFFICER REPORT (CR. GILL LEONARD) (SOCIAL DEVELOPMENT) CR. PAUL MILNER (YOUTH, SPORT & RECREATION)
Attached is a report from the Community Development Officer which provides an update of community development projects.
RECOMMENDATION
THAT the report be received.
ANZAC DAY [DCP-25-102]
Planning for this civic event has begun with advertising for closing of a state highway being placed in the Hauraki Herald on Friday 14 March 2008. Request for Council’s consent follows:
REQUEST FOR TEMPORARY CLOSURE OF STREET [RTR-06/01]
ANZAC DAY 2008 ROAD CLOSURE [393441]
The Community Development Officer seeks Councils permission to apply to Transit New Zealand for consent to close roads within the towns of Ngatea, Paeroa and Waihi for the purposes of ANZAC Day parades on Friday the 25th of April 2008.
RECOMMENDATION
THAT Council recommends:
THAT pursuant to Transport (Vehicular Traffic Road Closure) Regulations 1965 Transit New Zealand or their agent consent to the temporary road closure of Belmont Road from Hughendon Street to Wharf Street, Normanby Road from Wharf Street to Victoria Street, PAEROA, Seddon Street from Devon Street to Moresby Avenue/Rosemont Road, WAIHI and Orchard West Road from Pipiroa Road to Paul Drive intersections NGATEA, on Friday the 25th of April 2008 between the hours of 8:45am and 9:15am, 10:45am and 11:00am and 11:00am and 11:15am respectively, for the purpose of the ANZAC Day Parade be given subject to the following conditions:
1. THAT Council’s Construction and Maintenance Unit shall carry out erection of signage, barricades and traffic management.
2. THAT a Traffic Management Plan be provided to and approved by the Transit NZ or their agent.
3. THAT the event shall be under the control of a STMS and that radio communications shall be maintained at all times.
4. THAT adequate public liability insurance (minimum $5M) in respect of any claim arising from the event be provided; a copy to be supplied to Transit NZ or their agent by 1 April 2008.
5. THAT the NZ Police shall be notified of the event.
The Community Development Officer also seeks Councils permission to close Marshall Street from Wharf Street to Hughendon Street, Hughendon Street from Marshall Street to Belmont Road, and Wharf Street PAEROA and Seddon Street from Moresby Avenue/Rosemont Road to Haszard Street WAIHI for the purpose of Paeroa’s ANZAC Day parade.
RECOMMENDATION
THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Hauraki District Council closes Marshall Street from Wharf Street to Hughendon Street, Hughendon Street from Marshall Street to Belmont Road, and Wharf Street PAEROA, and Seddon Street from Moresby Avenue/Rosemont Road to Haszard Street WAIHI between the hours of 8:45am and 9:15am and 10:45am and 11:00am respectively on Friday the 25th of April 2008 for the purpose of the ANZAC Day parade.
9. NETWORK SERVICES
9.1 KERBSIDE RECYCLING SERVICE PROPOSAL (393321) (cr Harris)
Attached is a report from the District Engineer regarding the kerbside recycling service proposal and the kerbside refuse collection service pre-paid proposal.
RECOMMENDATION
THAT the report be received
AND THAT Council considers the provision of a kerbside recycling service to the areas of the District currently served by the kerbside refuse collection for the 2008/09 financial year at a charge of $18.00 annually including GST.
AND THAT, if Council accepts the proposal, a submission be made to the Annual Plan consultation process to make the necessary changes to give effect to the proposal.
KERBSIDE REFUSE COLLECTION SERVICE: PRE-PAID BAG PROPOSAL
RECOMMENDATION
THAT Council considers the proposal for a pre-paid bag kerbside refuse collection system.
AND THAT if Council accepts the proposal, a submission be made to the Annual Plan consultation process to make the necessary changes to give effect to the proposal.
10. GENERAL BUSINESS
11.
LATE ITEMS