HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 27 MARCH 2008 COMMENCING AT 9.00 AM
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PRESENT |
His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, D M Carmine, D E Challis (from 11.00am), C Francis, B A Gordon, G Harris, T J Meyers, P A Milner, H Shepherd and J Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), M Buttimore (Planning & Environmental Services Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of Crs G Leonard, J M Bubb and M J Hayden and for lateness of
Cr D E Challis be received and sustained.
08/107 Tregidga/Baker
CARRIED
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
ORDINARY MEETING HELD WEDNESDAY 12 MARCH 2008
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 12 March 2008 be taken as read and confirmed.
08/108 Baker/Francis CARRIED
MATTERS ARISING FROM THE MINUTES
Paeroa Swimming Pool Heating and Domain Lighting
The member’s asked if the decision to approve the heating of the pool and lighting in the Domain was the general view of Councillors.
It was agreed that these two projects be included in the Paeroa Ward agenda for the April meeting for further consideration. It was requested the Community Services Manager provides more information relating to cost estimates and other detail on these two projects.
CONSIDERATION OF MINUTES OF COUNCIL COMMITTEES
PLAINS WARD COMMITTEE (393937) - Tuesday 11 March 2008
Cr Gordon presented the minutes.
RESOLVED
THAT the minutes of the Plains Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein be adopted.
08/109 Gordon/Harris CARRIED
The member’s were advised by the Plains Ward Committee Chairman that the Committee had agreed to contribute $500.00 to Aaron Pulford in support of his trip to represent New Zealand Secondary Schools in the ISF World Schools Cross Country championships in the Czech Republic and request that Council match this amount as per resolution no. PWC08/13.
RESOLVED
THAT Council contribute $500.00 to Aaron Pulford in support of his trip to represent NZ secondary schools in the Czech Republic from the District Discretionary Fund.
08/110 Gordon/Harris
CARRIED
PAEROA WARD COMMITTEE (393990) – Tuesday 11 March 2008
Cr Bubb presented the minutes.
RESOLVED
THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein adopted.
08/111 Milner/Thorp CARRIED
WAIHI WARD COMMITTEE (395420) – Tuesday 11 March 2008
Cr Baker presented the minutes.
RESOLVED
THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 11 March 2008 be received and the recommendations contained therein adopted.
08/112 Baker/Francis CARRIED
MATTERS ARISING FROM THE MINUTES
Whiritoa Bus Shelter
The District Engineer advised that he is presently investigating the reinstatement of a bus shelter to be located on the roadside on Whiritoa Beach Road.
Go Waihi Inc – Independent Review
In consideration of the recent review report presented to the Waihi Ward Committee which assessed the operation of the Go Waihi organisation, it was suggested that it would be of benefit to the Positive Paeroa Group to receive a copy of the report for their information.
HEARINGS COMMITTEE (390401) – Thursday 21 February 2008
Cr Carmine presented the minutes..
RESOLVED
THAT the minutes of Hearings Committee meeting held on Thursday 21 February 2008 be received and the recommendations contained therein adopted.
08/113 Carmine/Gordon CARRIED
CONSULTATIVE COMMITTEE WATER AND WASTES (391769) - Tuesday 5 February 2008
Cr Baker presented the minutes.
RESOLVED
THAT the minutes of the Consultative Water & Waste Committee meeting held on Tuesday 5 February 2008 be received and the recommendations contained therein adopted.
08/114 Baker/Thorp CARRIED
PAEROA RURAL DRAINAGE DISTRICT (395798) – Tuesday 29 January 2008
Cr Meyers presented the minutes.
RESOLVED
THAT the minutes of the Paeroa Rural Drainage District Committee meeting held on Tuesday 29 January 2008 be received and the recommendations contained therein adopted.
08/115 Meyers/Baker CARRIED
EASTERN PLAINS DRAINAGE DISTRICT (391429) – Tuesday 26 February 2008
The Mayor presented the minutes.
RESOLVED
THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 26 February 2008 be received and the recommendations contained therein adopted.
08/116 Tregidga/Harris CARRIED
WESTERN PLAINS DRAINAGE DISTRICT (391099) –Tuesday 26 February 2008
Cr Harris presented the minutes.
RESOLVED
THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 26 February 2008 be received and the recommendations contained therein adopted.
08/117 Harris/Milner CARRIED
REPORTS
CHIEF EXECUTIVE’S REPORT (395620)
The Chief Executive’s monthly report was presented.
RESOLVED
THAT the Chief Executive’s monthly report be received.
08/118 Milner/Shepherd CARRIED
Staff Update
The Chief Executive advised of recent staff changes within the organisation.
Waihi Information Centre
The Waihi Information Centre (WIC) has written to Council seeking an amount of $5400 to cover an anticipated shortfall in funding for the 2007/08 year. The shortfall has arisen due to an over expenditure in wages for their administrator.
A discussion was held regarding what Councils role should be in supporting the operation of the Information Centre. It was agreed that Councils role should be to support the organisation financially on the condition that the organisation provide assurance that the funding is being managed appropriately. It was suggested that a Councillor be appointed to liaise with the Waihi Information Centre Committee to ensure funding provided is being managed well.
RESOLVED
THAT Council grant $5,000 to the Waihi Information Centre to be an advance on the 2008-09 year.
08/119 Baker/Shepherd
CARRIED
Local Government New Zealand Conference
The next Local Government New Zealand Conference is to be held in Rotorua on the 27th to the 30th July 2008.
The Chief Executive advised that Council last considered Conference attendance in April 2005 where it was agreed that
the Mayor and three Councillors attend the annual Local Government Conference and that for the 2005 Conference in Christchurch, and for subsequent conferences one of the Councillors shall be a first term Councillor chosen by ballot and for this rotation to be used for the next three conferences.In consideration of who would attend this years conference, it was agreed that as the conference is to be held in Rotorua and travel costs will be less, it was an opportunity for more members to attend. It was therefore agreed that the Mayor, Cr Meyers, two other past members and three newly elected members attend the conference. As the 2009 conference is likely to be held further away from the district, it was recommended that three Councillors plus the Mayor attend.
RESOLVED
THAT six Councillors plus the Mayor attend the LGNZ Conference to be held in Rotorua on 27th to 30th July 2008.
08/120 Baker/Milner CARRIED
Local Government New Zealand Nominations for President and Vice President
The Chief Executive advised that LGNZ is calling for nominations for President and Vice President. The members were requested to consider whether they wished to make a nomination for one or both of these positions.
After discussion, it was agreed that the Mayor be given delegated authority to make a nomination for President and Vice Present of LGNZ on behalf of Council.
RESOLVED
THAT Council give delegated authority to the Mayor to make or second a nomination on behalf of Council for President or Vice President of LGNZ.
08/121 Milner/Thorp
CARRIEDThe meeting adjourned at 10.20am
The meeting reconvened at 10.40am.
PLANNING/REGULATORY SERVICES (392373)
The Planning and Environmental Services Manager’s monthly monitoring report for the month of February 2008 was presented for the members’ consideration.
RESOLVED
THAT the report be received.
08/122 Shepherd/Thorp
CARRIEDDepartment of Conservation - Proposed New Zealand Coastal Policy Statement 2008
The Department of Conservation has prepared the Proposed New Zealand Coastal Policy Statement 2008 which provides a national guidance to territorial authorities and others involved in the use, development and protection of the NZ coastal environment. A copy of the policy statement was attached for the information of Councillors.
The statement was open to a public submission process and submissions close with the board of enquiry established to hear these submissions on the 7th of May, 2008.
Local Government New Zealand (LGNZ) has advised it will be preparing a memorandum for all local authorities in consultation with an existing Local Government New Zealand, New Zealand Coastal Policy Statement working group. The purpose of the memorandum will be to outline the main issues and points likely to form the Local Government New Zealand submissions.
The Manager, Planning and Environmental Services requested authority to prepare a draft submission for Local Government NZ and/or the Board of Enquiry on the proposed statement.
It was requested that DOC be invited to present the NZ Coastal Policy Statement 2008 to Council on 16th April 2008.
RESOLVED
THAT the Manager of Planning and Environmental Services be authorised to prepare draft submissions/comments either for Local Government New Zealand and/or the Board of Enquiry.
08/123 Carmine/Milner CARRIED
Newmont Waihi Gold – Martha Mine South Wall Stability Cutback
For the information of Councillors attached were the monthly reports on the South Wall Stability cutback for the period ending 31 January 2008 and 29 February 2008.
The members were advised that the Gold Company is seeking the release of a further four (4) Letters of Credit. Council approval has been given to release Letters of Credit 6 and 7. Letter of Credit 8 is now sought in relation to the South Wall Stability Cutback.
RESOLVED
THAT the Hauraki District Council approves the release of Letter of Credit No 8 in relation to the South Wall Stability Cutback.
08/124 Carmine/Milner CARRIED
Cr Challis attended the meeting at 11.00am
Sale of Liquor Act, 1989 – Report to Liquor Licensing Authority 2006-07
An Annual Report has been compiled by the Manager of Regulatory Services and was presented. As a requirement of the Sale of Liquor Act 1989, an Annual Report must be submitted to the Liquor Licensing Authority but must be adopted by the Council prior to doing so.
RESOLVED
THAT the report be received and that Council adopt the report of the Regulatory Services Manager and the report be forwarded to the Liquor Licensing Authority.
08/125 Challis/Thorp CARRIED
New Building Consent Initiatives
The Manager, Planning and Environmental Services tabled a media release on new building consent initiatives regarding the Affordable Housing initiative being undertaken by Central Government.
Long Term Council Community Plan 2009-19
The member’s were advised that a number of workshops have been proposed for the purpose of considering the Long Term Council Community Plan. Staff are currently in the process of preparing a proposal for the direction of the Long Term Council Community Plan 2009-19.
In order for Councillors to include dates in diaries in advance, it was requested that Council consider setting the 2nd to last Wednesday between May and November 2008 to focus specifically on Long Term Council Community Plan issues. It was suggested the workshops be 2 hours and be from 10-12pm. If there is a need to go over this time, that 12.30-1.30pm also is allocated.
RESOLVED
THAT Council meeting/workshops be held from 9.30am to 12.00 on the 2nd to last Wednesday of each month between May and November 2008 for the purposes of discussing aspects of the Long Term Council Community Plan 2009-19.
08/126 Gordon/Meyers CARRIED
COMMUNITY SERVICES
A report from the Community Development Officer was presented which provided an update of community development projects.
RESOLVED
THAT the report be received.
08/127 Carmine/Baker CARRIED
ANZAC DAY [DCP-25-102]
The members were advised that planning for this civic event has begun with advertising for closing of a State Highway being placed in the Hauraki Herald on Friday 14 March 2008. Request for Council’s consent follows:
REQUEST FOR TEMPORARY CLOSURE OF STREET [RTR-06/01]
ANZAC DAY 2008 ROAD CLOSURE [393441]
The Community Development Officer seeks Councils permission to apply to Transit New Zealand for consent to close roads within the towns of Ngatea, Paeroa and Waihi for the purposes of ANZAC Day parades on Friday the 25th of April 2008.
RESOLVED
THAT Council recommends:
THAT pursuant to Transport (Vehicular Traffic Road Closure) Regulations 1965 Transit New Zealand or their agent consent to the temporary road closure of Belmont Road from Hughendon Street to Wharf Street, Normanby Road from Wharf Street to Victoria Street, PAEROA, Seddon Street from Devon Street to Moresby Avenue/Rosemont Road, WAIHI and Orchard West Road from Pipiroa Road to Paul Drive intersections NGATEA, on Friday the 25th of April 2008 between the hours of 8:45am and 9:15am, 10:45am and 11:00am and 11:00am and 11:15am respectively, for the purpose of the ANZAC Day Parade be given subject to the following conditions:
1. THAT Council’s Construction and Maintenance Unit shall carry out erection of signage, barricades and traffic management.
2. THAT a Traffic Management Plan be provided to and approved by the Transit NZ or their agent.
3. THAT the event shall be under the control of a STMS and that radio communications shall be maintained at all times.
4. THAT adequate public liability insurance (minimum $5M) in respect of any claim arising from the event be provided; a copy to be supplied to Transit NZ or their agent by 1 April 2008.
5. THAT the NZ Police shall be notified of the event.
08/128 Milner/Meyers CARRIED
The Community Development Officer also sought Councils permission to close Marshall Street from Wharf Street to Hughendon Street, Hughendon Street from Marshall Street to Belmont Road, and Wharf Street PAEROA and Seddon Street from Moresby Avenue/Rosemont Road to Haszard Street WAIHI for the purpose of Paeroa’s ANZAC Day parade.
RESOLVED
THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Hauraki District Council closes Marshall Street from Wharf Street to Hughendon Street, Hughendon Street from Marshall Street to Belmont Road, and Wharf Street PAEROA, and Seddon Street from Moresby Avenue/Rosemont Road to Haszard Street WAIHI between the hours of 8:45am and 9:15am and 10:45am and 11:00am respectively on Friday the 25th of April 2008 for the purpose of the ANZAC Day parade.
08/129 Milner/Meyers CARRIED
Discussion was held regarding the schedule for the ANZAC Day event in Ngatea. It was suggested the Memorial Wall event be held directly following the civic ceremony and that the notice of this event be reworded to state this.
NETWORK SERVICES
KERBSIDE RECYCLING SERVICE PROPOSAL and KERBSIDE REFUSE COLLECTION SERVICE: PRE-PAID BAG PROPOSAL (393321) (cr harris)
A report from the District Engineer was presented regarding the kerbside recycling service proposal and the kerbside refuse collection service pre-paid proposal.
RESOLVED
THAT the report be received
08/130 Harris/Shepherd CARRIED
In the 2007/08 Annual plan the Council signaled that it would investigate two aspects of the refuse collection service.
The report presented the results of investigations and made recommendations to provide a refuse collection service for the 2008/09 year and a kerbside refuse collection pre-paid bag system. A significance assessment of both proposals was attached to the report for the member’s consideration.
The member’s were requested to consider the assessments of both proposals and decide whether they were in acceptance of them. If accepted, a submission would be made to the Annual Plan consultation process to make the necessary changes to give effect to the proposals.
The District Engineer advised that the recycling collection service would incur an annual financial charge of $18.00 incl of GST.
It was also proposed to Council to consider establishing an alternative kerbside pre-paid refuse bag system as opposed to the current rates funded kerbside refuse bag system. The member’s were advised that the rates charge for current system as previously proposed for the 2008/09 kerbside refuse collection for all areas other than Whiritoa is $90.00 including GST. The current price of pre-paid bags for neighbouring local authorities is $1.50 and this is offered as part of the alternative proposal.
After discussion on the proposals, the member’s approved that both the kerbside recycling service proposal and the kerbside refuse collection service pre-paid bag proposal as presented be approved for inclusion in the 2008/2009 Draft Annual Plan.
RESOLVED
THAT Council approves the provision of a kerbside recycling service to the areas of the District currently served by the kerbside refuse collection for the 2008/09 financial year at a charge of $18.00 annually including GST
AND THAT a submission be made to the Annual Plan consultation process to make the necessary changes to give effect to the proposal.
08/131 Carmine/Baker CARRIED
RESOLVED
THAT Council approves the proposal for a pre-paid bag kerbside refuse collection system
AND THAT a submission be made to the Annual Plan consultation process to make the necessary changes to give effect to the proposal.
08/132 Harris/Baker CARRIED
GENERAL BUSINESS
There was no general business.
The meeting closed at 12.05pm.
CONFIRMED
J P Tregidga
Mayor
16 April 2008