HAURAKI DISTRICT COUNCIL MEETING

MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 14 MAY 2008 COMMENCING AT 9.00 AM

PRESENT

His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine, D E Challis, C Francis, B A Gordon, G A Harris, M J Hayden, T J Meyers, P A Milner, H T Shepherd and J R Thorp

　 　

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer),

R G Paterson (Community Services Manager), P Thom (Planning & Environmental Services Manager), G Thomsen (Roading Manager), M Buttimore (Strategic Projects Manager), I McLeod (Drainage Manager), M van Steenbergen (District Planner) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology of Cr G R Leonard be received and sustained.

08/294 Thorp/Shepherd CARRIED

　

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Funding - Installation of Heat Pump in Waihi Arts Centre and Museum Building

The item was not on the agenda because the agenda was not available at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required consideration of the members as soon as practicable.

08/176 Baker/Carmine CARRIED

CONFIRMATION OF MINUTES

ORDINARY MEETING HELD WEDNESDAY 30 APRIL 2008 (404208)

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 30 April 2008 be taken as read and confirmed.

08/296 Baker/Francis CARRIED

 

Building Accreditation

Mr Buttimore (ex Manager, Planning and Environmental Services), Russell Bierre (Regulatory Services Manager), Judy Nicholls (Health and Safety and Quality Assurance Coordinator), Mandy Purnell (Consents Officer - Processing) were in attendance and presented the Certificate of Accreditation received by Council from the Building Consent Authority which authorises Council be a Building Control Authority pursuant to the Building Act, 2004.

The Mayor commended Mr Buttimore and his team for their efforts in completing the accreditation process.

　

COMMUNITY SERVICES

APPOINTMENT OF DRAINAGE COMMITTEE MEMBERSHIP FOR 2008 - 2010 (CRS THORP, MEYERS, HARRIS AND CHALLIS) (404768) (43KB)

The Community Services Manager presented a report regarding the Drainage Committee membership for 2008-2010.

The members were advised that Cr Challis’s representation on the Western Plains Drainage Committee will be as a property owner and not as an elected member.

RESOLVED

THAT the report be received.

AND THAT Council in accordance with Clauses 30 & 31 of Schedule 7 of the LGA discharges or stands down the current and interim membership of the three drainage district committees of Westerns Plains, Eastern Plains and Paeroa Rural, and in turn appoints for the current triennium the following persons to the respective Committees to serve as members to act in an advisory capacity to Council on matters relating to land drainage management programmes for the drainage districts of Western Plains, Eastern Plains and Paeroa Rural.

WESTERN PLAINS DRAINAGE DISTRICT
Subdivision

No. Members

 Nominee
Mangawhero/Patetonga

2

 Peter Paterson
Ross D Young
Puhunga/Ngatea

1

 Guy Speedy
Pouarua/Waikumete

1

 Brian G Pirie
Pipiroa

1

 Brian Keane
Kaihere/Torehape

1

 Douglas B Spence
RaweRawe

1

 Robert. G Hicks
Waitakaruru/Miranda

1

 Darryl Cox
Pouarua/Maukoro

1

 Don Challis
Brian A Carter

EASTERN PLAINS DRAINAGE DISTRICT

Subdivision

No. Members

 Nominee
Horohia/Turua

1

 Guy Speedy
Kerepehi West

1

 Keven R Caddy
Kerepehi East

1

 Peter N Schouten
"H" Drain

1

 Kimbal J Reid
Kopuarahi/Orongo

1

 Roger P Hunter
Ngatea/Huirau

1

 Barry K Flint
Wharepoa South

1

 vacant
Netherton

1

 Brent Conroy


 

 

 

 

 

PAEROA RURAL DRAINAGE DISTRICT

Subdivision

No. Members

 Nominee
Komata North

2

 Gavin R Vowles
Howard G Morrison
Opukeko

1

 Vacant
Tirohia/Rotokohu

2

 Vacant

AND THAT Cr Challis be withdrawn as the alternative Council appointee to the Western Plains Drainage District

08/297 Tregidga/Harris CARRIED

　

NETWORK SERVICES

ROADING MANAGERS REPORT (405947) (39KB)

The Roading Manager reported on roading matters for the month of April 2008. The report was attached for the member’s information.

RESOLVED

THAT the report be received.

08/298 Meyers/Thorp CARRIED

Tender Evaluation and Recommendation: HDC355

The report summarised the tender evaluation and made a recommendation for the award of the contract for improvements to the Hauraki/Wharepoa Road intersection.

The contract was advertised for tender through Land Transport NZ’s expedited procedures. Three selected tenderers were invited to price the works. Tenders for this contract closed on Tuesday 18 March 2008. Two tenders were received, from Fulton Hogan Waikato Ltd and from Downer EDI Ltd. Tenders were evaluated in accordance with Land Transport NZ’s Lowest Price Conforming Method.

The members were requested to consider approval that the Contract HDC355 be awarded to Fulton Hogan Waikato Ltd for the tender sum of $107,383.

RESOLVED

THAT Contract HDC 355 Hauraki Road/Wharepoa Road Intersection Improvements be awarded to Fulton Hogan Waikato Ltd for the adjusted tender sum of $107,383.

08/299 Baker/Meyers CARRIED

Tender Evaluation Report Walking and Cycling Strategy HDC 347 (CR MEYERS) (403508) (24KB)

A report from the Roading Manager was presented which summarised the tender evaluation process to seek a suitable organisation to undertake an evaluation of the walking and cycling strategy for the Hauraki District.

RESOLVED

THAT the report be received.

 08/300 Carmine/Milner CARRIED

GHD Limited submitted the lowest tender price and scored the same as OPUS International when assessed against each of the non-price attributes. It was therefore recommended that GHD Limited be the preferred tenderer at a price of $66,750.

The Roading Manager also requested that a Councillor be considered as a contact for the strategy discussions. It was suggested that Cr Mike Hayden be appointed as Council contact due to his current involvement with the Hauraki Rail Trail and his previous participation in the Walking and Cycling Strategy. It was also suggested that it would be beneficial if a representative of each Ward also be appointed for involvement in the strategy.

RESOLVED

THAT preferred tender from GHD limited be accepted in the amount of $66,750 and contract HDC 347 be awarded.

 08/301 Thorp/Meyers CARRIED

 

DRAINAGE MANAGERS REPORT (404634) (40KB)

The Drainage Manager reported on district drainage matters for the month of April 2008. The report was attached for the members’ information.

RESOLVED

THAT the report be received.

 08/302 Harris/Meyers CARRIED

 

UTILITIES MANAGERS REPORT (104KB)

The district utilities report for the month of April 2008 was tabled and presented by the District Engineer. The District Engineer advised that the newly appointed Utilities Manager, Mr Mike Charteris will be reporting to Council from June 2008.

RESOLVED

THAT the report be received.

 08/303 Carmine/Challis CARRIED

The meeting adjourned at 10.30am.

The meeting reconvened at 10.50am.

　

PLANNING/REGULATORY SERVICES

WORKSHOP CLIMATE CHANGE (CR CARMINE) (402356) (191KB)

The Strategic Planning Projects Manager presented a report regarding Climate Change. For the members information attached were responses from the Community Feedback Network on Climate Change and a copy of the guidance notes from the Quality Planning website which provides assistance in promoting an understanding about the effects of climate change.

In attendance for the workshop were Councils District Planner and Drainage Manager.

GENERAL BUSINESS

There was no general business.

　

PRESENTATION: TE WHANGAI TRUST (395300)

Mrs Adrienne Dalton and Mr Bill Ward, representatives of the Te Whangai Trust were in attendance and presented the role of their organisation.

The group have formed a trust to create an ecological and educational business that supports and trains people who find it challenging to enter the labour market. They provided information on their native plant nursery they have developed on a property at Miranda and requested that Council consider supporting their business by purchasing plants from them for Council projects.

The members gave their support and commended the group for their work in supporting the community by promoting social skills and employment. The Mayor advised the group that Council would be interested in supporting their business by the purchase of plants needed for future Council projects.

The meeting adjourned at 12.15pm.

The meeting reconvened at 1.00pm

　

LATE ITEM

REQUEST FOR FUNDING - INSTALLATION OF HEAT PUMP IN WAIHI ARTS CENTRE AND MUSEUM BUILDING

Cr Baker advised of a request for funding received from the Waihi Arts Centre and Museum towards the installation of a heat pump for the building. With the onset of the winter season staff and visitors are finding the building to be very cold. Prices have been sought for the purchase of a heating system.

After consideration of the request, the members agreed that the Waihi Ward fund $3,000.00 towards the cost to install a heat pump in the building and that $1,000.00 be contributed from the Mayoral Discretionary Fund.

RESOLVED

THAT a grant of $3,000.00 from the Waihi Ward Discretionary Fund and $1,000.00 from the Mayoral Discretionary Fund be approved to assist in the purchase of a heat pump system for the Waihi Arts Centre and Museum building.

 08/304 Baker/Shepherd CARRIED

WORKSHOP: CLIMATE CHANGE – Continuation

The Strategic Planning Projects Manager provided a power point presentation on the discussion document "Climate Change – a discussion paper for Hauraki."

The members were invited to provide their opinion and comments on the discussion paper. The members generally considered that the points of discussion raised were relevant in consideration of how climate change would affect the Hauraki District but considered that at this stage a conservative approach be adopted by Council towards the issue of climate change.

A wide ranging discussion took place and the Council agreed that it was in no position to re-litigate the climate change debate. It also agreed that as a local authority under the Local Government Act it should follow a direction from the Government.

RESOLVED

THAT the report be received

AND THAT a the report be read in conjunction with the discussion paper already received on Climate Change during the Council meeting of 16th April; and

AND THAT for the purposes of Policy Development for:

  • the District Plan review

  • the development of the 2009/19 LTCCP

  • the development of Subdivision Standards

  • other policies

Council adopts the current conservative medium projection from the Ministry for the Environment and that this be updated on each new policy review from the Ministry

 08/305 Carmine/Bubb CARRIED

　

The meeting closed at 1.30pm.

　

CONFIRMED

　　

　

J P Tregidga

Mayor

28 May 2008