BUSINESS
SUBMISSIONS ON DRAFT ANNUAL PLAN 2008/09 AND INCORPORATED DOCUMENTS (404582)
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HAURAKI DISTRICT
EXTRAORDINARY MEETING
MINUTES OF AN EXTRAORDINARY MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 7 MAY 2008 COMMENCING AT 9.00 AM
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His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker (9.00am-11.00am, J M Bubb, D M Carmine, D E Challis (9.40am-2.50pm), C Francis, B A Gordon, M J Hayden, T J Meyers, P A Milner, H T Shepherd and J R Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), K N Ingle (Corporate Planning Administrator) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for absence of G R Leonard and G A Harris and for lateness of D E Challis be received and sustained.
08/175 Gordon/Thorp
CARRIEDBUSINESS
SUBMISSIONS ON DRAFT ANNUAL PLAN 2008/09 AND INCORPORATED DOCUMENTS (404582)
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A report from the Manager, Planning and Environmental Services was presented regarding the submissions received to the Draft Annual Plan 2008/09. This report included a full copy of each submission, a summary of each submission and staff comments. Attached separately was a copy of the Summary of Submissions received (by Topic) for consideration and full Summary of Submissions which included a copy of each submission.
RESOLVED
THAT the report on submissions to the Draft Annual Plan 2008/09 (Statement of Proposal) and incorporated Statements of Proposal be received.
08/176 Carmine/Baker CARRIED
The Manager, Planning and Environmental Services advised of two submitters who will no longer be presenting, Mrs Anne Stewart Ball and Environment Waikato.
LATE SUBMISSIONS
The Mayor requested that the late submissions be received from the following submitters:
K & J Johnson
A P Stowers
Te Korowai Hauora O Hauraki, Thames
RESOLVED
THAT the late submissions be received.
08/177 Francis/Baker
CARRIEDSolid Waste - Pre-paid bag and Recycling Proposal
Discussion was held regarding the confusion perceived by the public regarding the proposal. It was agreed that the explanation of the solid waste and pre-paid bag system could have been made clearer to the public.
WRITTEN SUBMISSIONS RECEIVED (SPEAKING IN SUPPORT OF) ON DRAFT ANNUAL PLAN 2008/09
Sylvia Francis – Submission # 13
Mrs Francis stated that she was concerned about the lack of availability of the Waihi College pool to the general public. She stated that pool is not advertised adequately so people do not recognise it as a public pool. She agreed that heating the pool will benefit the College but considered it will not benefit the community so much. Mrs Francis was concerned about the lack of public input invited when the Pool Committee meets. She also stated that the College block books the pool which leaves limited access and unsuitable times for the public to use the pool.
Medical Practitioners wishing patients to use a pool facility for health reasons and families wishing their children to learn to swim have to travel outside the district for this purpose. She suggested the Hauraki Herald HDC News (page 7) be used for providing more information about the pool. Mrs Francis also requested that her submission be included in the LTCCP 2009-19.
The member’s suggested that research be undertaken in other areas similar to Waihi to determine the demand for a public pool in Waihi.
Mrs Francis suggested that the construction of a 25m pool would be of most benefit to the public particularly for swimming clubs as it is the appropriate length for timing of swimming competitors.
Staff advised Mrs Francis that Council are presently investigating options and an evaluation of the installation and heating of a stand alone public pool. The proposal for a change to the Waihi pool will be included into the 2009-19 LTCCP.
RESOLVED
THAT the submissions be noted
AND THAT options for a stand alone public pool and heating system in Waihi be investigated and evaluated by staff for Councillors consideration during the 2009-19 LTCCP programme.
08/178 Carmine/Milner
CARRIEDMichael Ashford-Beck – Submission #100
Mr Ashford-Beck stated that his submission is based around the concern he and his wife have towards the Council land adjoining their property at Primrose Hill. The land is presently zoned residential and requested that Council should rezone this land as reserve or public domain. The landowners do not wish to see residential development on this land. He considered that it is appropriate that this land become an extension of the Primrose Hill Domain as the land is unsuitable for residential development due to its steepness. Primrose Hill is a significant iconic landmark which requires protection.
The Mayor advised Mr Ashford-Beck that this land is crown land and does have protection. The zoning for this land requires correction by Councils Planning Department as the land is not residentially zoned. This issue will be referred to District Plan Committee where the zoning will be changed in the District Plan. Mr Ashford-Beck was advised that the paper road at the location will remain unchanged for access purposes.
RESOLVED
THAT the submission be noted
AND THAT this matter be referred to the District Plan Committee to correct the Hauraki District Plan to reflect the correct zoning of this parcel of land from ‘residential’ to ‘passive recreation’ and that the unformed road should be stopped and classified as reserve.
08/179 Bubb/Thorp CARRIED
Cr Challis attended the meeting at 9.40am.
Jocelyn Hunt – Submission # 6
Ms Hunt stated that she would like funding allocated for an improvement to the Paeroa Skate Park. Ms Hunt was concerned that a negative element from some youths within the community with regards to the security of skateboard park users. She requested that improvements be made to the current facility. Ms Hunt suggested that the location of the skateboard park be reviewed as she considered that it needs to be located in a more highly visible area. Ms Hunt requested that table and chairs be available including toilet facilities so that parents could sit at the park and watch their children. She considered the installation of lights would make the park a safer place. There is a need for this type of recreational activity in Paeroa especially for young people who do not wish to join a sports club. The facility is often vandalised by taggers and littered with broken bottles.
Cr Bubb advised that the Youth Forum would be investigating the skateboard park area and will advise of the results from their investigations back to Council.
The Mayor suggested that council staff seek options toward either upgrading or relocating the skateboard park including cost for Councillors consideration which is proposed to be included in the LTCCP 2009-19. It was suggested that Councillors visit other neighbouring districts parks to help assess the options of locations and layout of skateboard parks.
RESOLVED
THAT the submission be noted by Council that the skateboard park is in need of an upgrade.
AND THAT the Community Services department undertake investigations into options and costs involved for the relocation or an upgrade to the Paeroa Skateboard park.
08/180 Bubb/Thorp CARRIED
Anne Stewart Ball (absent) – Submission # 56
The members were advised that the submitter would not be speaking in support of her submission,
Ms Ball supported the construction of a toilet in the Whiritoa Sports and Recreation Reserve., the solid waste kerbside pre-paid bag and recycling proposal and the initiative regarding community growth which promotes eco and heritage tourism. The submitter also suggests that Council consider the review of the maintenance of the Whiritoa stormwater outlets.
The members were in agreement with staff response to the submission.
RESOLVED
THAT submission be noted
AND THAT the submitter be advised the following in accordance with staff response:
Whiritoa Sports and Recreation Reserve – Construction of toilets
The submitters support is noted and the commitment to carry out those works remains.
Kerbside pre-paid bags and recycling proposal
Support of the kerbside collection is noted. The volume of green waste would not warrant a purpose built facility at Whiritoa. Green waste disposal sites in close location to Whiritoa are available at Waihi and Whangamata.
Eco and Heritage Tourism
Submitter's supportive comment noted.
Whiritoa Stormwater
Submission noted. Council has a programme of maintenance, and is negotiating access to clean open drain at rear of Kon Tiki properties. Lagoon outlets are monitored and attended to as the need arises. Beach front outlets are inspected and cleared as necessary. A review of these outlets is to be undertaken in conjunction with Environment Waikato’s beach care programme.
08/181 Hayden/Shepherd
CARRIED
Waihi Beach Surveyors - Leonie Rogers – Submission # 71
Ms Rogers provided tabled evidence in support of submission. Ms Rogers was concerned about the new fees for development contributions which she considered have not been well communicated with surveyors and developers.
Ms Rogers requested that a clear indication of all fees be provided so that this information can be advised to their clients.
The Mayor advised that the fees were set at the Hearing of Submissions to the Development Contributions Policy.
The Manager, Planning and Environmental Services stated that the development contributions are a set fee to cover access into surplus capacity of infrastructure.. Subdivision fees under the District Plan will be variable and are dealt with by a case by case basis. These relate to the direct costs caused by development.
The Mayor suggested that investigations be undertaken and a comparison be made with the neighbouring Western Bay of Plenty District Council.
The Manager, Planning and Environmental Services contacted WBOPDC where it was found that their financial and development contributions policies have the same policy basis as the Hauraki District. Mr Buttimore advised that a meeting with surveyors is to be programmed in the near future to explain the development contribution policy in detail.
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that HDC development contributions policy is consistent with the District Plan of the WBOPDC.
AND THAT Council intends to hold workshops with interest parties to inform and advise them on how the policy will be implemented. User friendly pamphlets will be provided and estimates of costs can be given when considering subdivision costs. The District Plan will continue to set the reserves contribution for the coming year but will be subject to further review.
08/182 Tregidga/Carmine
? CARRIEDThe meeting adjourned at 10.35am
The meeting reconvened at 11.00am.
Paeroa District Historical Society - Graham Watton – Submission # 1
Mr Watton spoke in support of his submission requesting assistance of funding of $6,000 for the Paeroa District Museum to cover rates, electricity and insurance expenses.
The Mayor acknowledged the valued work Mr Watton and the Society do in preserving the history of the district and operating the museum.
Mr Watton raised his concern to the use of skateboards in the main street, advising that damage has been received to the seating in front of the Museum and requested the signage be placed at this location to prevent the use of skateboard and bicycles on the pavement.
RESOLVED
THAT the submission be noted
AND THAT the request funding of $6,000 plus GST for the Paeroa District Historical Society be granted from the Paeroa Ward to cover operating costs of the museum.
AND THAT Council formally acknowledge the valued work Mr Watton and the Society have done in preserving the history of the district and in the operation of the museum and the new Councillors welcome the offer to visit the Museum.
AND THAT signage be placed within the Paeroa town centre advising "No skateboarding or bicycles are allowed on footpaths in the town centre".
08/183 Thorp/Bubb CARRIED
Graham Watton – Submission # 28
Mr Watton advised of the research for his book on the history of the Paeroa District in which he is endeavouring to record all the facets of the Paeroa Districts history. He requested that Council consider support for funding another 12 months of his research.
Cr Thorp commended Mr Watton for his work in researching the history of the Paeroa district and his work with the museum. Councillors also supported Cr Thorp’s commendation and approved that funding be provided for a further 12 months.
RESOLVED
THAT Council approved funding for $5,200 to Mr Watton to assist in his research for the Paeroa District History Book for another 12 months. Funding is to be split between Paeroa Ward $1,734 and Council $3,466.
AND THAT the submitter be advised that the research he is doing is appreciated and the Councillors look forward to seeing the finished result of the Paeroa District History book.
08/184 Bubb/Hayden
CARRIEDGlen Wilson – Submission # 70
Mr Wilson commended Council on their efforts to improve the wellbeing of the older members of the community i.e. pensioner flats, use of local skills to keep costs down, library improvements to street surfaces and seating. Mrs Wilson suggested Council provide a web link on Council’s website to Web Health.
RESOLVED
THAT the submission be noted and submitter be advised that the strategic planning team over the next 12 months will be focusing on the LTCCP and will pursue some initiatives in relation to the Positive Ageing Strategy.
AND THAT the submitter be thanked for his submission and his continued interest in Council activities and his community involvement.
08/185 Bubb/Carmine
;CARRIEDSurf Life Saving Bay of Plenty - Megan Cleverley – Submission # 81
Ms Cleverley supported Councils current inclusion of funding plus inflationary costs for the provision of lifeguarding services at Whiritoa. She advised their request for an increase in funding from $19,000 to $21,000 (plus inflation) due to minimum wage increase, increase in costs for lifeguard qualifications, petrol and equipment costs.
The Mayor commended the Surf Life Saving BOP for their work at Whiritoa and suggested that she contact Council staff to secure a signed agreement for three year funding to be signalled in the 2009-19 LTCCP.
RESOLVED
THAT the submission be noted
AND THAT funding of $21,000 incl. GST in the Annual Plan 2008-09 be approved
AND THAT the submitter be advised that the Surf Life Saving Bay of Plenty will need to contact Council staff if they want to secure a three year funding signed agreement with Council to be signalled in the 2009-19 LTCCP.
08/186 Milner/Francis
CARRIED
Federated Farmers of NZ - Nigel Billings and John Sandford – Submission # 102
Mr Billings commended HDC on its track record of limiting rates increases and requested that consideration be given to keep rate increases within the rate of inflation.
He noted that the organisation supported the Hauraki District Council approach towards rating and the various methods used in its funding policies.
RESOLVED
THAT the submitter be thanked for his positive comments in the submission
AND THAT the submission be noted and submitter advised of the outcome of their submission as per staff comments below:
Rates
Council has to balance increasing costs driven by ratepayer expectations, increased compliance costs imposed by central and regional government, and inflation, with the resulting impact on ratepayers. Council is continually looking for, and finding, efficiencies in its operating costs. Overall Council rates per property are forecast to increase by 4.5%. This is only marginally above the rate of household inflation despite the increases described above.
Funding Impact Statement
The proportion of uniform charges to total rates is 27.4%.
Draft Development Contributions Policy
Submitter’s support for Development Contributions and the policy basis for its direction noted.’
08/187 Carmine/Thorp CARRIED
WRITTEN SUBMISSIONS RECEIVED ON THE DRAFT ANNUAL PLAN 2008/09
Waikino Liaison Committee - Kris Purden – Submission # 2
RESOLVED
THAT the submission be noted
AND THAT the submitter’s request for $1,000 funding is in keeping with the Waihi Ward Committee’s provision for 2008/09 budget.
08/188 Thorp/Shepherd
CARRIED
Ian and Joan Smith – Submission # 4
RESOLVED
THAT the submission be noted
AND THAT the submitter be replied to as per staff comments below:
Parking area at Fishermans Bend
The grass area that the submitter refers to is now administered by DOC although Council mows the grassed knoll in keeping with past practise. Should the Waihi Ward Committee determine that a picnic table and accompanying rubbish bin is warranted then DOC's permission would be required. The bollards are currently preventing vehicles accessing that grassed area and consequently chains strung between the bollards provide no benefit hence the gap has been left open.
Drainage pipes at Fishermans Bend
Submission noted. Investigation has confirmed they are part of the Storm water disposal system, comprising surge/soakage chambers between the kerb sump and the outfall to the lagoon. Remedial work is being scoped and estimated, and will be reported to the Waihi Ward Committee.
Kerbside pre-paid bag and recycling proposal
Submitter’s support noted
08/189 Hayden/Carmine
CARRIED
Shane Grimes – Submission # 5
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that the replacement equipment for the playground at Whiritoa Beach and Recreation Reserve is provided for in the 2006-16 LTCCP and staff are currently seeking quotes for the project. New toilets are to be installed at the tennis court reserve as likewise provided for in the draft Annual Plan 2008/09.
08/190 Hayden/Milner
CARRIED
Eric Gilbert – Submission # 7
RESOLVED
THAT the submission be noted on the Waihi Library extension
AND THAT the submitter be advised that a major part of the proposed extension focuses on the book display and space between aisles being expanded according to LIANZA standards, the result being significantly more space, both for books on shelves and for library users. A mezzanine floor is a possibility that is being explored by the architect at present. It could provide valuable additional space however costs are a consideration and will dictate the overall outcome of the project. The collections of all libraries will be gradually updated over the next few years as a result of the significant increase to the new materials budget proposed in the Draft Annual Plan 2008/09. This increase will allow the replacement of older, outdated material with newer publications on a larger scale than was possible before. In addition, a wider range of authors and material will be available, including more DVD's, CD's and Audio Books.
08/191 Bubb/Shepherd CARRIED
Shelley Donaldson - Submission # 15
Note: Cr Carmine took no part in the discussion.
RESOLVED
THAT the submission requesting accelerated progress on Victoria Street, Waihi kerb and channelling be noted
AND THAT Council has provided for additional funding from Waihi Ward for an accelerated prioritised programme in the Waihi Township. Victoria Street is currently outside the prioritised 10 year Forward Work Programme (FWP). The FWP is reviewed annually by Council at which time this submission can be considered.
08/192 Thorp/Francis
CARRIED
Kopuarahi Community Centre - J Harrison – Submission # 30
RESOLVED
THAT the submission be noted
AND THAT the submitters request for an increase in annual grant from $600 to $2,500 per annum be referred to the Plains Ward to review and consider how they may be able to assist.
08/193 Gordon/Challis
CARRIED
Kylie Paynter - Submission # 47
RESOLVED
THAT the submission on the children’s playground at the Paeroa Railway Reserve be noted
AND THAT the submitter be advised that the playground has already been cleaned by water blasting and new bark is on site to be installed.
AND THAT the matter of a safety fence around the playground will be forwarded to the Paeroa Ward for consideration as Council has received a number of expressions of concern regarding the safety of children using the play equipment and proximity to the highway. Paeroa Lions Club have indicated an interest in this matter if Council decides to install the safety fencing. A rough estimate for the fencing proposal is $10,000
08/194 Bubb/Milner
CARRIED
Jennifer Bedford – Submission # 64
RESOLVED
THAT the submitter’s support of the operating expenditure increase and feedback on the various reading programs is noted
AND THAT the submitter be thanked for their submission of support and advised that the proposed budget increase is for the district library service as a whole. Council is very pleased with the response of both parents and children to our programs in the last year. One key outcome of the proposed budget increase is to expand the number of children we can provide these programs to. In addition to our Summer and Winter Holiday programs, plans are in place to trial a term-time reading program for all Paeroa Schools. If successful, this will be rolled out across the whole district in coming years.
08/195 Bubb/Milner
CARRIED
Waikato District Heath Board – Submission # 72
RESOLVED
THAT the submitter’s supportive comments on the general themes of the draft Annual Plan 2008/09 be noted.
AND THAT the submitter be advised that Council considers the Waikato District Health Board Strategic Plan (2006-15) will be one of the key input documents into the development of the Hauraki District Council’s 2009-19 LTCCP. The submitters support is appreciated.
08/196 Carmine/Bubb CARRIED
Harriet Taylor – Submission # 78
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that the options for a stand alone public pool and heating system in Waihi is to be investigated and evaluated by staff for Councillors consideration to be proposed in the 2009-19 LTCCP.
08/197 Meyers/Challis
CARRIEDJudith De Castro – Submission # 83
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that the heavy vehicle bypass can be reviewed by Council and the Regional Land Transport Committee in conjunction with Council’s Long Council Community Plan 2009-19 deliberations. Funding requirements could not be met previously. The kerbing extension on Victoria Street will be reviewed by Council during the annual programme review process.
08/198 Meyers/Thorp
CARRIEDEnvironment Waikato – Submission # 93
RESOLVED
THAT the submission be noted
AND THAT the submitter be thanked for its supportive comments
AND THAT the submitter be advised that Council has been aware of the importance of the Regional Policy Statements Review and has commenced addressing the resourcing issue. Council is working on a joint resourcing approach with Matamata Piako and South Waikato District Councils. Budgetary provision has been made for specialist resources where necessary.
08/199 Milner/Shepherd
CARRIED
Hauraki District Council – Submission # 94
RESOLVED
THAT the submission be for the kerbside pre-paid bag and recycling proposal be received.
08/200 Challis/Francis
CARRIED
Land Transport NZ – Submission # 101
RESOLVED
THAT the submission be noted.
AND THAT the submitter be advised that the contract for Professional Services to prepare the Walking and Cycling Strategy is in the process of being let. The contract programme is intended to be completed by July 2008. Pending Council approval physical work could commence during 2008/09 financial year.
08/201 Carmine/Shepherd
CARRIED
Annette Madsen – Submission # 105
RESOLVED
THAT the submission be noted.
AND THAT the submitter be advised that Council has recently adopted a fully reviewed set of by-laws including clauses relating to the keeping and control of Poultry. Council has also recently debated the keeping of poultry in residential areas.
08/202 Carmine/Milner
CARRIED
Waihi Information Centre – Submission # 106
RESOLVED
THAT the submitter’s support for Council’s increase in budget for the Waihi Information Centre be noted.
08/203 Milner/Meyers
CARRIEDA Hunt – Submission # 107
RESOLVED
THAT the submission be noted.
08/204 Milner/Thorp
CARRIED
Andrew Wharry – Submission # 108
RESOLVED
THAT the submitter’s comments on the Draft Development Contributions Policy be noted.
AND THAT the submitter be advised that the detailed explanation of how the development contributions were calculated is contained in the working papers that were presented and considered by Council in the development of this policy. The working papers can be provided to the submitter if requested.
08/205 Francis/Challis
CARRIED
Go Waihi Inc. – Submission # 109
RESOLVED
THAT the submission seeking funding for the 2008/09 year be noted.
AND THAT the submitter be advised that the amount of $87,983 has been included in the draft Annual Plan 2008/09. This allows for $79,321 for operation, $6,372 for extraordinary items and $2,290 for rent. The Council looked at this carefully and noted that funding had not been sought from any other sources. Council considered that any shortfall should be met from existing reserves.
08/206 Shepherd/Francis
CARRIED
Roading Submissions received on the sealing of Ngatitangata Road
John and Jan Ohman – Submission # 8
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that road safety is a primary responsibility of Council. The road safety advice Council has received motivated the road safety initiatives on the road to date. The road has been widened to improve visibility and alignment. Vehicle size restrictions have been introduced to ensure the safety of all road users while upgrading work is progressed. Council's Seal Extension Strategy is reviewed annually and at present the first 110m of Seal Extension for Ngatitangata Road is programmed for 2008/09. The next stages are programmed to start 2010 from 110m to 1600m in stages over a 5 year period. This 5 year period is subject to review.
08/207 Thorp/Francis CARRIED
Dr John H Foggitt and Vicky M Foggitt – Submission # 9
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that road safety is a primary responsibility of Council. The road safety advice Council has received motivated the road safety initiatives on the road to date. The road has been widened to improve visibility and alignment. Vehicle size restrictions have been introduced to ensure the safety of all road users while upgrading work is progressed. Council's Seal Extension Strategy is reviewed annually and at present the first 110m of Seal Extension for Ngatitangata Road is programmed for 2008/09. The next stages are programmed to start 2010 from 110m to 1600m in stages over a 5 year period. This 5 year period is subject to review.
08/208 Thorp/Francis CARRIED
Walter Carter and Catherine Lawrence – Submission # 82
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that road safety is a primary responsibility of Council. The road safety advice Council has received motivated the road safety initiatives on the road to date. The road has been widened to improve visibility and alignment. Vehicle size restrictions have been introduced to ensure the safety of all road users while upgrading work is progressed. Council's Seal Extension Strategy is reviewed annually and at present the first 110m of Seal Extension for Ngatitangata Road is programmed for 2008/09. The next stages are programmed to start 2010 from 110m to 1600m in stages over a 5 year period. This 5 year period is subject to review.
08/209 Thorp/Francis CARRIED
Elaine and Geoff Palmer - Boat Bay Forests Ltd – Submission # 90
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that road safety is a primary responsibility of Council. The road safety advice Council has received motivated the road safety initiatives on the road to date. The road has been widened to improve visibility and alignment. Vehicle size restrictions have been introduced to ensure the safety of all road users while upgrading work is progressed. Council's Seal Extension Strategy is reviewed annually and at present the first 110m of Seal Extension for Ngatitangata Road is programmed for 2008/09. The next stages are programmed to start 2010 from 110m to 1600m in stages over a 5 year period. This 5 year period is subject to review.
08/210 Thorp/Francis CARRIED
Chris and Vicki Davey – Submission # 91
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that road safety is a primary responsibility of Council. The road safety advice Council has received motivated the road safety initiatives on the road to date. The road has been widened to improve visibility and alignment. Vehicle size restrictions have been introduced to ensure the safety of all road users while upgrading work is progressed. Council's Seal Extension Strategy is reviewed annually and at present the first 110m of Seal Extension for Ngatitangata Road is programmed for 2008/09. The next stages are programmed to start 2010 from 110m to 1600m in stages over a 5 year period. This 5 year period is subject to review.
08/211 Thorp/Francis CARRIED
The meeting adjourned at 12.10pm.
The meeting reconvened at 1.00pm.
Submissions received relating to rating increases
K & K Molloy – Submission # 3
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that Council has to balance increasing costs driven by ratepayer expectations, increased compliance costs imposed by central and regional government, and inflation, with the resulting impact on ratepayers. Overall Council rates per property are forecast to increase by 4.5%.
08/212 Meyers/Milner CARRIED
J P Baas – Submission # 11
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that Council has to balance increasing costs driven by ratepayer expectations, increased compliance costs imposed by central and regional government, and inflation, with the resulting impact on ratepayers. Overall Council rates per property are forecast to increase by 4.5%.
08/213 Milner/Hayden
CARRIED
Dorothy Simpson and Phillip McKenzie – Submission # 14
RESOLVED
THAT the submission be noted
AND THAT the submitter be advised that Council has to balance increasing costs driven by ratepayer expectations, increased compliance costs imposed by central and regional government, and inflation, with the resulting impact on ratepayers. Council is continually looking for, and finding, efficiencies in its operating costs. Overall Council rates per property are forecast to increase by 4.5%. This is only marginally above the rate of inflation despite the increases described above.
08/214 Meyers/Francis
CARRIED
SUBMISSION RECEIVED ON THE KERBSIDE PRE-PAID BAG AND RECYCLING PROPOSAL
Submissions received in support to the kerbside pre-paid bag and recycling proposal including suggestions/concerns
Ivan and Elizabeth Laurenson – Submission # 12
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/215 Gordon/Francis CARRIED
Kristin Barnes – Submission # 16
RESOLVED
THAT the submitter’s support and suggests to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT Council will consult with the Kerepehi, Turua and Waitakaruru communities to see if there is a general support for these communities to be included in the kerbside refuse collection services.
08/216 Challis/Thorp
CARRIED
Dawn Sinclair – Submission # 17
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted
AND THAT Council does intend to have a continual supply of pre-paid bags at supermarkets to ensure convenience of purchase.
Barry Vautier – Submission # 20
RESOLVED
THAT the submitter’s support of the proposed kerbside recycling and opposition of the pre-paid bag proposal be noted
AND THAT a letter of explanation to the submitter be provided explaining how the pre-paid bag system may offer potential savings to the submitter.
08/217 Carmine/Shepherd
CARRIEDKathleen White – Submission # 21
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/218 Gordon/Francis CARRIED
David Allport – Submission # 22
RESOLVED
THAT the submitter’s support and suggestions of the kerbside pre-paid bag and recycling proposal be noted
AND THAT the submitter be advised that theirs suggested variations may disadvantage permanent residents. Possible variations other than those suggested may address the concerns expressed without this disadvantage.
AND THAT Council will not be reinstating the recycling station that use to be adjacent to the fire station.
08/219 Carmine/Hayden CARRIED
Tina Williams – Submission # 23
RESOLVED
THAT the submitter’s support of the kerbside recycling proposal be noted.
AND THAT the proposal affects the urban communities presently served with a rubbish collection. Waitakaruru community does not currently have the service and is not part of the proposal. No annual charge is made for refuse collection and this will not change.
AND THAT Council will consult with the Kerepehi, Turua and Waitakaruru communities to see if there is a general support for these communities to be included in the kerbside refuse collection services.
08/220 Shepherd/Thorp
CARRIED
G R and J K Jupp – Submission # 26
RESOLVED
THAT the submitter’s support and concerns to the kerbside pre-paid bag and recycling proposal be noted.
08/221 Hayden/Meyers CARRIED
Susan Wale – Submission # 27
RESOLVED
THAT the submitter’s support and suggestions of the kerbside recycling proposal be noted.
08/222 Francis/Challis
CARRIED
Christine Sharma – Submission # 34
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the delivery date for the recycling bins will be publicised if and after the consultation process confirms that the proposal will proceed.
08/223 Gordon/Francis CARRIED
P & J Johnson – Submission # 35
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/224 Gordon/Francis CARRIED
Geoff and Jane Wells – Submission # 37
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/225 Gordon/Francis
CARRIED
D S Todd – Submission # 38
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/226 Gordon/Francis CARRIED
Maggie Read – Submission # 40
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/227 Gordon/Francis
CARRIEDE G & M G Townshend Trust - Gray Townshend – Submission # 41
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/228 Gordon/Francis
CARRIED
J V & E A Bould – Submission # 42
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/229 Gordon/Francis
CARRIED
J W De Jong – Submission # 44
RESOLVED
THAT the submitter’s support to the kerbside recycling proposal be noted.
AND THAT the submitter be advised that batteries and computer hardware refuse is not included in kerbside recycling proposal. Service for disposal of these types of materials from residential users is available at Council's refuse transfer stations.
08/230 Bubb/Challis CARRIED
C A Wilson & M E Butler – Submission # 45
RESOLVED
THAT the submitter’s support for the kerbside recycling proposal be noted
AND THAT the submitter’s opposition for the pre-paid bag proposal be noted.
08/231 Milner/Thorp CARRIED
A M & K M Morse – Submission # 46
RESOLVED
THAT the submitter’s support and concerns relating to the kerbside recycling proposal be noted
AND THAT the submitter be advised that provision would be for the marking of ownership on the recycling bins.
08/232 Milner/Thorp CARRIED
M & J Maria and L Hawke – Submission # 50
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/233 Bubb/Challis
CARRIED
Mrs Glenis Rhodes – Submission # 51
RESOLVED
THAT the submitter’s support to the kerbside recycling proposal be noted.
08/234 Bubb/Challis CARRIED
R W & J P O’Reilly – Submission # 59
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/235 Bubb/Challis
CARRIED
Mrs S Cooper – Submission # 60
RESOLVED
THAT the submitter’s support to the kerbside recycling proposal be noted.
08/236 Bubb/Challis CARRIED
Beverley Reid – Submission # 61
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/237 Bubb/Challis CARRIED
Peter Lamberton – Submission # 62
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/238 Bubb/Challis CARRIED
Marcia and Charles Hau – CM & RN Pastoral Co Ltd – Submission # 63
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/239 Bubb/Challis CARRIED
Jill Steadman – Submission #66
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/240 Bubb/Challis CARRIED
Keith and Lorraine Duffin – Submission # 67
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the proposal affects the urban communities presently served with a rubbish collection.
AND THAT Council will consult with the Kerepehi, Turua and Waitakaruru communities to see if there is a general support for these communities to be included in the kerbside refuse collection services.
08/241 Challis/Thorp
CARRIEDCoralie Greenhalgh – Submission # 68
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
08/242 Challis/Thorp CARRIED
S C & W M Haddock – Submission # 69
RESOLVED
THAT the submitter’s support and concerns relating to the kerbside pre-paid bag and recycling proposal be noted.
08/243 Milner/Thorp CARRIED
Peter Mansfield – Submission # 73
RESOLVED
THAT the submitter’s support to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the intention of the recycling proposal is to divert recyclable items from landfill to re-use.
08/244 Challis/Thorp CARRIED
Trust Waikato Whiritoa Lifeguard Service – Submission # 75
RESOLVED
THAT the submitter’s support and concerns relating to additional costs for the kerbside pre-paid bag and recycling proposal be noted.
08/245 Challis/Thorp CARRIED
Dave East – Submission # 77
RESOLVED
THAT the submitter’s support and concerns relating to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that providing two different sizes of pre-paid bags is not seen to provide sufficient benefit for the additional administration effort.
08/246 Milner/Shepherd CARRIED
Kris Purden – Submission # 80
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the implications of a paper pre-paid bag alternative will be provided to Council for consideration.
08/247 Milner/Meyers
CARRIEDB W & C K Archer, C B Archer and P B & C K Treacy – Submission # 87
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/248 Milner/Meyers CARRIED
Maureen Blackburn – Hesta Properties – Submission # 89
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/249 Milner/Meyers CARRIED
John Coates – Submission # 92
RESOLVED
THAT the submitter’s support and list of issues for the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter’s be advised that it is Council’s intention to reduce the present $80 annual rating charge to $19.00. Additionally a new charge of $18 per annum will apply for the kerbside recycling collection.
08/250 Milner/Meyers CARRIED
Helen Macky – Submission # 95
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the pre-paid bag proposal offers potential savings to small volume users of this service.
08/251 Milner/Meyers CARRIED
Gerard & Mieke Besamusca – Submission # 103
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/252 Milner/Meyers
CARRIED
Mirjam Besamusca – Submission # 104
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/253 Milner/Meyers CARRIED
Submissions received in opposition to the kerbside pre-paid bag and recycling proposal including suggestions/concerns
Graham Leonard Ward – Submission # 10
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT Mr Ward was contacted and explained the actual costs of the proposal. On this basis the submitter was happy to withdraw his opposition to the proposal.
08/254 Challis/Carmine CARRIED
John Nesbitt – Submission # 18
Challis/Carmine
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT a letter of explanation to the submitter be provided explaining how the pre-paid bag system may offer potential savings to the submitter.
08/255 Challis/Carmine CARRIED
Jason Osborne and Tracey Parkinson – Submission # 19
RESOLVED
THAT the submitter’s opposition to the pre-paid bag proposal
AND THAT the submitter’s neutral stance and suggestions on the proposed recyclable collections be noted. Full cost recovery from sale of recyclables is not generally achievable.
08/256 Milner/Thorp
CARRIED
Julie Fincham – Submission # 24
RESOLVED
THAT the submitter’s opposition to the use of pre-paid bag proposal be noted.
08/257 Bubb/Thorp CARRIED
R Spiers and S Nuttall – Submission # 25
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal for Kaihere be noted.
AND THAT Council will consult with the Kerepehi, Turua and Waitakaruru communities to see if there is a general support for these communities to be included in the kerbside refuse collection services.
08/258 Hayden/Meyers
CARRIEDIvy Gibbs – Submission # 29
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be complimented of her initiatives towards reducing waste by composting and recycling.
08/259 Francis/Challis CARRIED
R & M Peary – Submission # 36
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the additional cost covers the additional refuse and inorganic collections provided for Whiritoa.
08/260 Meyers/Francis
CARRIED
Norah Nixon – Submission # 39
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the costs have been calculated in consultation with Council's contractor and will apply for the year under consideration. Council has the option of renegotiating or tendering the contract after this period. The proposal offers the potential for costs savings to small volume users of this service. It is acknowledged that for this change of service there is a cost increase for the average user. Council supports composting. A reduction in kerbside waste will benefit the cost to the user.
08/261 Carmine/Bubb
CARRIED
Karen Donaldson and R F Fitness – Submission # 48
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the proposal only applies to areas currently served by Council's refuse collection. Parakawai Quarry Road is not currently served.
08/262 Carmine/Bubb CARRIED
M J Rosevear – Submission # 49
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/263 Shepherd/Thorp CARRIED
Andrew Taylor – Submission # 52
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/264 Shepherd/Thorp
CARRIED
R P Bowater – Submission # 53
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/265 Shepherd/Thorp
CARRIED
Stephen and Ann Cooper – Submission # 54
RESOLVED
THAT the submitter’s opposition and suggestions relating to the kerbside pre-paid bag and recycling proposal be noted
AND THAT the submitter be advised that a wheelie bin option may be feasible in future, although not considered in this proposal. The cost of a wheelie bin option has not been determined at this stage.
08/266 Milner/Thorp
CARRIEDWilliam McDonald – Submission # 55
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/267 Shepherd/Thorp
CARRIED
R P & B Gallienne – Submission # 57
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/268 Shepherd/Thorp
CARRIED
Rona Watson – Submission # 58
RESOLVED
THAT the submitter’s opposition and suggestions relating to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that a wheelie bin option may be feasible in future, although not considered in this proposal. The cost of a wheelie bin option has not been determined at this stage.
08/269 Milner/Thorp
CARRIEDGus and Liz Vanderstaak – Submission # 65
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/270 Shepherd/Thorp
CARRIED
D Walker – Submission # 74
RESOLVED
THAT the submitter’s opposition to the kerbside recycling proposal be noted.
08/271 Shepherd/Thorp
CARRIED
L Hayward – Submission # 76
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/272 Shepherd/Thorp
CARRIEDK W Gibbs – Submission # 79
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/273 Shepherd/Thorp
CARRIED
William Twydell – Submission # 84
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT a letter of explanation to the submitter be provided explaining how the pre-paid bag system may offer potential savings to the submitter.
08/274 Shepherd/Thorp
CARRIED
Joan Campbell – Submission # 86
RESOLVED
THAT the submitter’s opposition and concerns relating to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the pre-paid bag proposal would enable the submitter to reduce their own annual cost.
08/275 Milner/Thorp
CARRIED
H J & D J Anderson – Submission # 96
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter’s suggestion for an oil disposal facility at the transfer stations be noted.
08/276 Shepherd/Thorp CARRIED
John and Judith Zurcher – Submission # 97
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/277 Shepherd/Thorp
CARRIED
Petra Holt – Submission # 98
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted.
08/278 Shepherd/Thorp CARRIED
A Bradshaw – Submission # 99
RESOLVED
THAT the submitter’s opposition to the kerbside pre-paid bag and recycling proposal be noted
AND THAT the submitter’s suggestions regarding recycling bins be noted.
AND THAT the submitter be advised that the proposed pre-paid bag cost includes the cost of collection and disposal, allowing a reduction in the refuse collection rate. The submitter’s proposal would not allow for recovering of collection and disposal cost.
08/279 Milner/Thorp
CARRIED
Submissions received with mixed response to the kerbside pre-paid bag and recycling proposal including suggestions/concerns
Kylie Lodge – Submission # 31
RESOLVED
THAT the submitter’s suggestions for Hauraki District Council to offer a rubbish collection service similar to the one used in South Taranaki District Council be noted.
AND THAT Council has not evaluated a scheme as suggested by the submitter as part of the kerbside pre-paid bag and recycling proposal.
08/280 Shepherd/Thorp
CARRIED
Dean Lorimer – Submission # 32
RESOLVED
THAT the submitter’s support for the recycling proposal be noted
AND THAT the submitter’s opposition for the pre-paid bag proposal be noted.
08/281 Gordon/Francis
CARRIED
Graeme and Judith Smith – Submission # 33
RESOLVED
THAT the submitter’s suggestion for the kerbside pre-paid bag and recycling proposal be noted
AND THAT the needs of the permanent residents of Whiritoa have to be considered.
08/282 Gordon/Francis
CARRIED
Lesley Allison – Submission # 43
RESOLVED
THAT the submitter’s suggestion to include Turua into the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that Council will consult with the Kerepehi, Turua and Waitakaruru communities to see if there is a general support for these communities to be included in the kerbside refuse collection services.
08/283 Gordon/Francis CARRIED
Submitter Unknown – Submission # 85
RESOLVED
THAT the submitter’s concerns relating to the collection of kerbside pre-paid bag and recycling proposal for Whiritoa be noted.
08/284 Milner/Shepherd
CARRIED
Liz Eaton – Submission # 88
RESOLVED
THAT the submitter’s suggestion for Council introducing two sizes for pre-paid rubbish bags on the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that administrative complications are foreseen in providing two sizes of bags.
08/285 Milner/Shepherd CARRIED
Cr Gordon left meeting at 1.50pm.
LATE SUBMISSIONS RECEIVED– after 21 April 2008
R W Retter – Submission # 110
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that an enquiry to Hamilton City Council established that a pre-paid bag system is not in operation and that the cost of the collection is recovered from rates.
08/286 Milner/Meyers
CARRIED
Catherine Ann Slingerland – Submission # 111
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/287 Milner/Meyers
CARRIED
L R & R McGrath – Submission # 112
RESOLVED
THAT the submitter’s opposition to and concerns of the kerbside pre-paid bag and recycling proposal be noted.
AND THAT the submitter be advised that the pre-paid bag proposal has potential cost saving benefits for the submitter. The bags proposed have been shown to provide the degree of cat and vermin proofing needed for a short period of exposure.
08/288 Challis/Carmine
CARRIEDCedric Ropi Brown – Submission # 113
RESOLVED
THAT the submitter’s opposition to and concerns of the kerbside pre-paid bag and recycling proposal be noted.
08/289 Challis/Carmine
CARRIED
K & J Johnson – Submission # 114
RESOLVED
THAT the submitter’s opposition to and concerns of the kerbside pre-paid bag and recycling proposal be noted.
08/290 Challis/Carmine CARRIED
A P Stowers – Submission # 115
RESOLVED
THAT the submitter’s support for the kerbside pre-paid bag and recycling proposal be noted.
08/291 Milner/Meyers CARRIED
Te Korowai Hauora O Hauraki – Submission # 116
RESOLVED