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(74KB)HAURAKI DISTRICT COUNCIL MEETING
MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 15 OCTOBER 2008 COMMENCING AT 9.00 AM
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His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J M Bubb, D M Carmine, D E Challis (9.00am-11.30am), C Francis, B A Gordon, G A Harris, M J Hayden, G R Leonard, T J Meyers, P A Milner, H T Shepherd and J R Thorp |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), P Thom (Planning & Environmental Services Manager) and Ms C Black (Council Secretary) |
APOLOGIES
There were no apologies
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
RESOLVED
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 24 September 2008 be taken as read and confirmed.
08/513 Bubb/Thorp CARRIED
MATTERS ARISING FROM THE MINUTES
Feasibility Study - Recycling and Greenwaste Plains Area
A member inquired when a feasibility report on a proposed recycling and greenwaste facility for the Plains area would be available. The District Engineer advised that a report on the subject will be available within the next 2 months.
PLANNING/REGULATORY SERVICES (437725)
(74KB)
The Planning and Environmental Services Monitoring Report for the month of September 2008 was presented for the member’s consideration.
RESOLVED
THAT the report be received.
08/514 Baker/Bubb CARRIED
REVIEW OF SIGNIFICANCE POLICY (429634 & 438572) (77KB)
A report from the Strategic Planning Projects Manager was presented regarding the 2009 Significance Policy review.
A copy of the draft policy was presented with tracked changes showing the proposed amendments to the wording of the policy to be accepted for final adoption and inclusion in the Draft LTCCP 2009-19.
RESOLVED
THAT the report be received
AND THAT the Draft Significance Policy as amended be adopted for inclusion into the Draft Long Term Council Community Plan 2009 -19.
08/515 Carmine/Francis CARRIED
Updated Council workshop and meeting timetable (438837)
(32KB)
For the member’s information, the Strategic Planning Projects Manager presented an updated timetable of Council workshops and meetings towards the development of the Draft LTCCP 2009-19.
The members were asked to consider approving alternative dates for the December Ward Committee meetings and to consider two dates in early December to allow for the consideration of estimates.
RESOLVED
THAT the report be received
AND THAT workshop and Council meeting times be for December be confirmed as:-
3 December – Scheduled Council Meeting
2 December – Ward Committees
10 December – Workshop – 9.30am – 1.00pm
11 December - Estimates consideration
12 December – Estimates consideration
17 December – Final Council Meeting for 2008
28 January – Council - (further consideration if required)
11 February – Council – and workshop if required
18 February - Workshop
08/516 Gordon/Francis CARRIED
The meeting adjourned at 10.30am.
The meeting reconvened at 10.50am.
NETWORK SERVICES
ROADING MANAGER’S REPORT (CR MEYERS)
(438971 &
439067) (46KB)
The Roading Manager reported on roading matters for the month of September 2008. The report was attached for the members’ information.
RESOLVED
THAT the report be received.
08/517 CARRIED
Network Control Management: Safety Management
The Roading Manager advised that the installation of ‘No Stopping’ lines on the Toomey Street and at Norwood Road/Ohinemuri Place intersections have been programmed. This installation is to correct/improve intersection visibility and ease congestion caused by parked vehicles which was shown in the attachment.
Cr Baker was concerned that the length of the ‘no stopping’ line at the intersection outside the Maybelle Dairy in Toomey Street, Waihi was unnecessarily long and requested that this parking restriction be reviewed further by the Roading Manager.
RESOLVED
THAT approval be given to the installation of the ‘No Stopping’ lines at the intersections subject to review of the Waihi intersection and that the Paeroa ‘No Stopping’ lines be approved as detailed.
08/518 Thorp/Milner CARRIED
UTILITIES MANAGER’S REPORT (CRS CHALLIS & HARRIS) (437190) (117KB)
The Utilities Manager reported on district utilities for the month of September 2008. The report was attached for the members’ information.
RESOLVED
THAT the report be received.
08/519 Baker/Hayden CARRIED
Whiritoa – Noxious Weed
The Utilities Manager advised that Woolly Nightshade has developed extensively in the coppice block at the Whiritoa treatment plant. The Construction and Maintenance Business Unit have proposed a clearing programme, for which they have quoted the sum of $6,900 excluding GST to clear the site.
It was requested Council give approval that the noxious vegetation be eradicated by Councils’ Construction and Maintenance Business Unit at the quoted price.
RESOLVED
THAT Council approve the clearing of Woolly Nightshade from the Whiritoa Coppice block for the sum of $6,900 excluding GST.
08/520 Baker/Hayden
CARRIED
Cr Challis left the meeting at 11.30am.
GENERAL BUSINESS
WAIHI HAZARD ASSESSMENT presentation of updated report (439107) (41KB)
The Chief Executive provided an overview of the report on the Waihi Hazard assessment carried out by the Institute of Geological and Nuclear Sciences (IGNS). Mr Dick Beetham from IGNS was in attendance to present the findings of the assessment.
RESOLVED
THAT the report be received.
08/521 Harris/Challis CARRIED
Mr Beetham used a PowerPoint presentation explaining the assessment undertaken to evaluate the level of risk associated within the Waihi hazardous area above the old underground mine workings. The presentation outlined the study that IGNS has been progressing for over approximately two years which was built on earlier work undertaken by IGNS in 2002 and 2003.
The meeting adjourned at 12.30pm.
The meeting reconvened at 1.20pm.
DRAINAGE MANAGER’S REPORT (439066)
(30KB)
The Drainage Manager reported on district drainage matters for the month of September 2008. The report was attached for the members’ information.
RESOLVED
THAT the report be received.
08/522 Harris/Thorp CARRIED
Environment Waikato - Waihou-Piako Schemes Funding Review
Following the EW presentation to Council at the mid September meeting, Council is preparing a submission due on 31 October 2008.
MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED
RESOLVED THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) Under Section 48(1) for the Passing of this Resolution |
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Item 1 |
Notice to Fix - 18 Whiritoa Beach Road, Whiritoa |
Section 7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons.
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Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |
08/523 Milner/Baker CARRIED
RESOLVED
THAT the public be re-admitted to the meeting and the business discussed confirmed
08/525 Carmine/Baker CARRIED
The meeting closed at 2.00pm.
CONFIRMED
J P Tregidga
Mayor
29 October 2008