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HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 15 APRIL 2009 COMMENCING AT 9.00 AM
Morning tea will be available at 10.15 am.
PRESENTATION:
11.00AM - 11.30AM Blair Dickie,
Programme Manager: Policy and Strategy Group Environment Waikato will be in attendance to provide a presentation on the Waikato Regional Policy Statement (RPS) - (See Item 8.1)
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
1-7
RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 25 March 2009 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. NETWORK SERVICES
5.1 ROADING MANAGERS REPORT (CR HARRIS) (476092)
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8-12
The Roading Manager has reported on roading matters for the month of March 2009. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
5.2 REPORT: AWARD OF TENDER UNDER DELEGATED
AUTHORITY (CR HARRIS) (476156)
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13-15
Attached is a report from the District Engineer regarding the tender evaluation and recommendation for the 2008 / 2009 Area-wide Treatments.
RECOMMENDATION
THAT the report be received
AND THAT award of Contract HDC 363 Area Wide Treatment 2008/09, to Online Contractors Ltd for the amount of $234,410 by the District Engineer under delegated authority be confirmed.
5.3
UTILITIES MANAGERS REPORT (CRS CHALLIS & HARRIS) (474920)(125KB)
16-30
The Utilities Manager has reported on district utilities to the 25th of March 2009. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
5.4 DRAINAGE MANAGER’S REPORT (CR HARRIS) (473814)
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31-38
The Drainage Manager has reported on district drainage matters to the 28th of February 2009. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received.
Land Drainage and Stormwater Operational Maintenance Costs Separation
RECOMMENDATION
THAT the shared operational maintenance costs in Ngatea be apportioned on the following basis:
The maintenance of the main floodgate and pump feeder drains be the responsibility of the rural land drainage activity,
The operational costs of the floodgates and pumps be the responsibility of the urban stormwater activity
THAT the shared operational maintenance costs in Turua be apportioned on the following basis:
The maintenance of the main floodgate feeder drains be the responsibility of the rural land drainage activity
The operational costs of the floodgates be the responsibility of the urban stormwater activity
Reporting of Land Drainage and Stormwater Operations
RECOMMENDATION
THAT Council resolve its preference for either Option 1, or Option 2, for the reporting of land drainage and stormwater activities.
39-415.5 EASTERN PLAINS DISTRICT DRAINAGE COMMITTEE – Tuesday 24 February 2009 (467083)
RECOMMENDATION
THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 24 February 2009 be received and the recommendations contained therein adopted.
5.6 WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE - Tuesday 24 February 2009 (474752) 42-44
RECOMMENDATION
THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 24 February 2009 be received and the recommendations contained therein adopted.
6. PLANNING/REGULATORY SERVICES
BUILDING AMENDMENT BILL (No.2) (476082)6.1
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45-47
Attached is a report from the Manager, Planning and Environmental Services regarding the Building Amendment Bill (No. 2)
RECOMMENDATION
THAT the report be received.
SALE AND SUPPLY OF LIQUOR AND LIQUOR ENFORCEMENT BILL (476218)6.2
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48-52
Attached is a report from the Manager, Planning and Environmental Services regarding the Sale and Supply of Liquor Enforcement Bill.
RECOMMENDATION
THAT the report be received.
6.3 ENVIRONMENT WAIKATO – REGIONAL LAND TRANSPORT PROGRAMME 2009/10 – 2011/12 – PROPOSED SUBMISSION (CR MEYERS) (474752)
Attached is a report from the Strategic Planning Projects Manager regarding Councils proposed submission to the Environment Waikato - Regional Land Transport Programme 2009/10-2011/12.
RECOMMENDATION
THAT the report be received
AND THAT the proposed submission (as amended) be adopted and forwarded to Environment Waikato.
6.4 WAIKATO PROPOSED REGIONAL
PLAN – VARIATION 7 – MINOR VARIATION AND GEOTHERMAL MAPS (475912)
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57
Attached is a report from the Strategic Planning Projects Manager regarding the Waikato Proposed Regional Plan - Variation 7 - Minor Variation and Geothermal Maps.
RECOMMENDATION
THAT the report be received
AND THAT the actions of the Strategic Planning Projects Manager be endorsed.
6.5 ENVIRONMENT WAIKATO – DRAFT LONG TERM COUNCIL COMMUNITY PLAN 2009 – 19 - SUBMISSION (CR CARMINE) (474807)
Attached is a report from the Strategic Planning Projects Manager regarding Councils’ draft submission to the Regional Councils’ Draft LTCCP.
RECOMMENDATION
THAT the report be received
AND THAT draft Submission (as amended) to the Environment Waikato Draft Long Term Council Community Plan be adopted and forwarded to Environment Waikato.
6.6 ASSET MANAGEMENT PLANS ADOPTION ROADING ASSET MANAGEMENT PLAN (473066)
Attached is a report from the Strategic Planning Projects Manager regarding the adoption of the Roading Asset Management Plan.
RECOMMENDATION
THAT the report be received
AND THAT the Roading Asset Management Plan for the 2009-19 period be adopted.
6.7 REQUEST FOR PERMISSION TO TAKE A VEHICLE ONTO WHIRITOA BEACH – DEAN LORIMER 3A MORAY PLACE WHIRITOA (CR CARMINE) (474459)
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95-96
Attached is a report from the Manager, Regulatory Services regarding a request from a Whiritoa resident seeking permission to take their quad bike onto Whiritoa Beach and foreshore for the purpose of fishing.
RECOMMENDATION
THAT the report be received
AND THAT Council grant permission to Mr Dean Lorimer to take his 4x4 bike onto Whiritoa beach and foreshore for the purpose of launching his kontiki long line, subject to the following conditions:-
That a designated vehicle access point on to the beach be used at all times.
That the 4x4 bike be driven at walking pace but certainly not at a greater speed than ten (10) km/h.
That the 4x4 bike must not be driven so as to endanger the safety of or be an annoyance or inconvenience to persons on the beach or foreshore.
The 4x4 bike shall be under the direction and orders of the appointed beach warden under the Bylaw, at all times.
That the bike not be taken onto the beach during peak holiday times.
7. COMMUNITY SERVICES
7.1 PROPOSED DRILLING AT A BANKS STREET RESERVE (CR BUBB) (476116)
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97-103
Attached is a report from the Assets Operations Manager, Community Services regarding a request from Newmont Waihi Gold seeking permission to allow exploratory work to be undertaken in the Banks Street Reserve, Waihi.
RECOMMENDATION
THAT the report be received
AND THAT permission is granted to proceed with the exploration subject to adherence to the conditions offered particularly towards consent, safety and also subject to there being no disruption to the public access and enjoyment of the reserve.
8. GENERAL BUSINESS
8.1 WAIKATO REGIONAL POLICY STATEMENT – INTRODUCTION AND DISCUSSION DOCUMENT (CRS GORDON & CARMINE) (475526)104-120
The Waikato Regional Policy Statement (RPS) is currently under review, with the intention of notifying the
second generation RPS in August 2010. The RPS review team has prepared a discussion document that identifies issues and potential approaches to be considered in the RPS review. The RPS will set the future direction for managing our region's natural and physical resources with decisions made now having an impact for many decades into the future.Blair Dickie will be making a brief presentation on the discussion document and identifying opportunities for ongoing involvement in the project. (The RPS discussion document is available on the RPS website).
RECOMMENDATION
THAT the report be received
AND THAT his Worship the Mayor and a Councillor be appointed as Councils representatives on the proposed Joint Working Party
AND THAT the Joint Working Party be authorised to prepare and finalise the submission on behalf of its constituent authorities.
8.2 ROYAL COMMISSION ON AUCKLAND GOVERNANCE (476022) 121-176
Attached for the members information is a copy of the Executive Summary of the report by the Royal Commission on Auckland Governance.
Royal Commission has proposed in its report the following model for governance in Auckland:
"The Commission proposes the dissolution of the Auckland Regional Council and all seven territorial authorities existing in Auckland, and the creation of a new single unitary authority called the Auckland Council".
The proposed model for the governance of Auckland does not directly impact on the Hauraki District Council. The proposed southern boundaries of the Auckland region are modified and include areas on the Firth of Thames that are currently in the Franklin District becoming part of the Waikato District. These areas include the community of Kaiaua.
The member’s views on the proposed Governance Model for Auckland will be sought at the meeting. Cabinet is considering the report at its meeting on the 6 April 2009 and is likely to release a decision soon after. The matter is likely to be referred to a select committee and this would provide the Hauraki District Council with an opportunity to make a submission on the proposed model should it wish to do so.
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177
Attached is a report from the District Engineer regarding the energy supply contract tender.
RECOMMENDATION
THAT the report be received
AND THAT the tender of Genesis Power Limited be accepted
AND THAT the Chief Executive be authorised to sign the energy supply agreement on Council’s behalf.
8.4 WAIHI ABANDONED UNDERGROUND MINES GROUND SETTLEMENT MONITORING (472863)
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178-179
Attached is a report from the Chief Executive regarding the monitoring of the Waihi abandoned underground mines ground settlement. The monitoring is required to determine if significant movements are occurring, and if they are occurring, what area is affected and what the rates of settlement are. This monitoring data will be used to determine the long terms affects on the areas immediately adjacent to the pit.
Council’s approval is sought for the monitoring network to be established and for the monitoring to commence.
RECOMMENDATION
THAT the report be received
AND THAT a monitoring network be established in Waihi for an estimated cost of $25,000 and that the network be surveyed on a 3 monthly interval for 12 months and 6 monthly there after at an estimated cost of $15,000 per monitoring run.
LATE ITEMS
WORKSHOP ON MOTOR VEHICLE MILEAGE ALLOWANCE FOR ELECTED MEMBERS 180-186
Further to the report to the Council meeting on the 25 February 2009 it is proposed that a workshop be held immediately after the meeting for the purposes of discussing the proposal by the Remuneration Authority to abolish the current method of paying elected members the Mileage Allowance following the 2011 triennial elections.
Attached for the member’s information is a copy of a memorandum from Local Government New Zealand seeking feedback by the 1 May 2009 on the proposal. This information is provided as background with further information to be provided at the workshop.