RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 28 April 2009 be received and the recommendations contained therein adopted.

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 28 April 2009 be received and the recommendations contained therein adopted.

RESOLVED

THAT the report be received

AND THAT the tender of Downer EDI Works Ltd for $9,862,423.68 be accepted.

RESOLVED

THAT Council will not put in place a rates remission policy for new subdivision developments

AND THAT the Economic Development Committee investigates, in the review of the Economic Development Strategy, measures for providing assistance to businesses and developers to encourage economic growth in the district.

RESOLVED

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for her feedback on the Right Debate issues.

That the submitter be advised that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Paeroa Domain Public Toilets

That Council has decided that the Paeroa Domain Toilets will remain open 24 hours per day.

Paeroa Footpaths

That temporary improvements to the footpath area outside the Paeroa National Bank has been actioned since the submission to the Plan and that permanent upgrading is planned to be carried out within the next two months.

Paeroa Main Street road

And that Council is currently working on re-covering the cable holes in the road.

RESOLVED

That the submitter be advised as follows:

Paeroa Domain Public Toilets

That Council has decided that the Paeroa Domain Toilets will remain open 24 hours per day.

Paeroa Footpaths

That temporary improvement to the footpath area outside the Paeroa National Bank has been actioned since the submission has been made. Permanent upgrading is planned to be carried out within the next two months. Reconstruction of part of Mackay Street is planned with a draft design currently being prepared. The reconstruction is concurrent with the final stage of Paeroa Streetscape work.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for her feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Paeroa Domain Public Toilets

That Council has decided that the Paeroa Domain Toilets will remain open 24 hours per day.

Paeroa Footpaths

And that temporary improvement to the footpath area outside the Paeroa National Bank has been actioned since the submission has been received. Permanent upgrading is planned to be carried out within the next two months. Reconstruction of part of Mackay Street is planned with a draft design currently being prepared. The reconstruction is concurrent with the final stage of Paeroa Streetscape work.

RESOLVED

That the submitter be advised as follows:

Whiritoa Rates

That rates for Whiritoa and all other areas within the District are funding a mix of activities. Some of these activities are local, some are within the Ward and others are across the entire District. Council has conducted an extensive review of its funding as part of the LTCCP process and has taken a lot of care to ensure funding is as equitable as possible by assessing the benefits and if those are individual, community, ward or district based and applying tools to address that benefit as equitably as possible. The use of value based rates is low which minimises the issue of cross subsidisation. There is in excess of $1.7 million of capital expenditure proposed in Whiritoa on wastewater over the ten year period.

Sustainability, Climate Change & Changing Demographic Debates

And that Council thanks the submitter for her feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Waihi Rocket Park

That the submitters request for a safety fence to be installed in Rocket Park on the Kenny Street side be referred to the Waihi Ward committee for consideration.

Waihi Footpaths

That the Waihi Ward Committee approved $5,000 for the footpath upgrade outside 13 Haszard Street in May 2005, subject to the adjacent property owner upgrading the facade of the building to a centre town business premises standard. No specific provision has been made for this work within the Waihi Ward unsubsidised road work budget.

Sustainability & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

Paeroa Domain Public Toilets

That Council has decided that the Paeroa Domain Toilets will remain open 24 hours per day.

Kerbside Recycling

That those Hauraki ratepayers and residents that took part in Council’s triennial surveys showed that in 2004 77% of respondents said they believed that Council should be more involved with recycling initiatives and in the 2007 survey this figure increased to 88%. Kerbside recycling has made it easier for residents to separate recyclables from the waste stream, resulting in a marked decrease in the volume of recyclables disposed of to landfill since the collection commenced. This supports the main focus of the Waste Minimisation Act 2008, the reduction of waste going to landfill.

Council subdivision development

That Council has for many years been involved with subdivision development to primarily grow the respective communities and to make a moderate financial gain. The potential to achieve both objectives is evaluated before commitment is made. It is most likely Council will continue to develop where a need and opportunity to achieve the above objectives exists. Council has only been a developer of last resort when a need has arisen and no developer has wished to undertake a development. It has also meant that the developed lots have been available at very realistic prices.

Walking and Cycling Strategy

That the Walking & Cycling strategy focus which is on urban routes and projects will have to be justified in terms of a benefit cost ratio. Involvement in a proposed coastal walkway is a decision for Council but the project is not currently within the scope of the Walking and Cycling Strategy. As part of the development of the Walking and Cycling Strategy, public feedback will be sought through a consultative process. It is programmed that the draft strategy is to be considered by Council in June 2009 followed by the consultative process. This would be an appropriate time to consider this submission. It was therefore recommended that this submission is included in that consultation process.

Paeroa Town Entrance

That although the plans for Paeroa entranceways have not been developed, they will be suitable and attractive. The liquor ban signage was purposely designed so that it was not intrusive or a target for vandalism but meets the statutory requirements for signs of this nature.

Waihi Discovery Centre

That Council's contributions to this project have primarily been to the Discovery Centre (which received $1.8million of Central Government Funding) and the Information Centre fit out and development. Council has recognised that Information Centres will need a degree of public funding to operate.

Pensioner Housing

That pensioner housing is identified as a strategic asset in Council's Significance policy and the Local Government Act, 2002 has restrictions placed on the disposal of pensioner housing. Council currently has no plans to divest itself of Pensioner flats or to increase the number of flats. Refurbishment of the existing flats is undertaken as vacancies allow. It is acknowledged that the majority of the units are getting older and quality of amenity is limited.

Policy Development in General

That Council and staff do not agree with the submitter that the 2002 Local Government Act is wrong. It is agreed however that the new Act does allow Council to be become involved in areas outside what has been seen as core business. This is particularly true with the power of general competence and the Community Outcomes focus, however, the Act is clear that it is up to local decision-makers to decide the extent to which it is involved in any activity. Rate levels have been considered by Council as part of the draft LTCCP considerations.

Relative Rate Charges

That Council is mindful of the submitters concerns when it sets it expenditure programme for the years ahead and the funding that must support that. Smaller communities lack the population numbers to spread the funding across. As a consequence delivery of some services with high fixed cost components can be more expensive to deliver to smaller communities than larger communities with greater population.

Evaluation of Council and staff

That Council management has undertaken a review of the Community Services and Planning and Environmental Services Teams within the term of the 2006-16 LTCCP using independent consultants. No further external reviews are proposed. Additional accommodation considerations will involve independent advice. Council and the Chief Executive have an active policy of reviewing staff levels and best practice approaches but local government is always vulnerable to the imposition of new responsibilities.

RESOLVED

That the submitter be advised as follows:

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

Paeroa Town Centre and L&P Bottle

That the development of Ohinemuri Park and the Paeroa town centre was undertaken in accordance with the community’s public consultation process.

RESOLVED

That the submitter be advised that Council agrees with its submission, in terms of a suitable sustainable planning period, but believe this can only be achieved as a developmental process. The Council has started by defining "sustainability" in the draft LTCCP, suggesting three alternative approaches and sought feedback.

That Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred policy stances can be progressed.

And that in the future Council may choose to look into a longer term view of strategic planning, and therefore the submitter’s suggestion of a 50 year plan could be valid. This would only happen once Council has fully determined public attitudes to meeting the on-going costs of sustainability programmes.

RESOLVED

That the submitter be advised as follows:

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

Heritage and landscape

That the issues of identifying burial sites within Hauraki are mainly a concern to Iwi, but at this stage no allowance has been made in the Hauraki Community Plan to research, identify and gazette burial sites as reserves and to fence these areas off. If Council were to support this type of proposal the first step would be to consult with Iwi groups to gauge an interest and resources that could be made available. There is a possibility that those properties that were gazetted could appear in the Operative District Plan with gazettal references.

That this submission has been referred to the District Plan Committee for consideration with the District Plan Review.

Planting native vegetation on the Hauraki Plains

That Council has provided some budget for the planting of natives in a number of specific sites in the Hauraki District.

Maori Place Names

Council has not budgeted for an investigation of and renaming of roads, streets and natural features utilising the original Maori land block or tupuna names in the Hauraki Community Plan 2009-19. Council will consider any formal proposal it receives.

RESOLVED

That the submitter be advised as follows:

Community Outcomes

That community outcomes can only be determined through the process laid out in the Local Government Act. In Hauraki’s case Council has resolved that the community outcomes identification process is carried out every 6 years in order to provide the community with some stability of direction. Historic heritage was not identified as a community priority in 2006. The next identification process will take place in 2011 in time for the adoption of Council’s 2012 Long Term Plan, at which point this submission will be considered by Council, along with other input from the community through the extensive consultation process.

Historic Heritage

That this is an issue currently being considered through the District Plan Review. It is a matter of national importance and Councils District Plan already incorporates this in it. The Plan's schedule of protected items of heritage and archaeological sites will be reviewed again as part of the District Plan Review.

And that it was recommended that this submission will be referred to the District Plan Committee for further consideration.

RESOLVED

That the submitter be advised as follows:

Water Rates In preparing the Draft Hauraki Community Plan Council analysed the various factors that were involved in the proposed water pricing policy. They did this prior to making the recommendations for the tiered charging option as outlined in the draft Plan. The Council understands the submitters concerns but believes its decision to set a water charges to reflect actual costs between urban and rural users is fully justified.

To provide more information to the submitter on how Council reached its conclusion on water pricing, it asked that the presentation that it had considered as part of its decision-making process on this issue be forwarded to you. It also requested that a copy of the explanatory article contained in the Hauraki District page of the Hauraki Herald of Tuesday June, 2009 be forwarded to you.

RESOLVED

That the submitter be advised as follows:

Paeroa Skateboard Park

That Council has previously indicated that an improved skate park is still a priority for youth. There have been numerous approaches to Council to upgrade this facility over a period of time. Council has adopted its proposal to construct an upgraded skateboard park in Paeroa in 2009/10.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for its feedback on the Right Debate issues.

That Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitters be advised as follows:

Waihi Community Pool

That Council will undertake further investigations towards the possibility of taking over the management and running of the Waihi Community Pool.

That Council agrees in principle that the Waihi Community should have a pool offering similar levels of service and facilities as the other ward pools in Ngatea and Paeroa.

That staff have been requested to undertake research including discussions with the Ministry of Education and the College and report back to Council on options for providing a pool in Waihi offering similar levels of service and facilities as the other ward pools in Ngatea and Paeroa.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitters for their feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Wall of Memories in Ngatea

That this submission has been forwarded to the Plains Ward Committee who will consider the proposal of a Memorial Wall to be built in Ngatea which will allow the internment of ashes into the wall.

RESOLVED

That the submitter be advised as follows:

Council Services and Elected Members

That the submitter’s comments have been noted. Council do not agree that the 2002 Local Government Act is wrong. It is agreed however that the new Act does allow Council to be become involved in areas outside what has previously been seen as core business. This is particularly true with the power of general competence and the Outcomes focus. However the Act is clear that it is up to local decision-makers to decide the extent to which it is involved in any activity. The comment that decisions are made without knowing the views of the community are a surprise. Council has an extended consultation programme, which is makes extensive use of through the media and has opened a number of new feedback mechanisms.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Water Rates

In preparing the Draft Hauraki Community Plan Council analysed the various factors that were involved in the proposed water pricing policy. They did this prior to making the recommendations for the tiered charging option as outlined in the draft Plan. The Council understands the submitters concerns but believes its decision to set a water charges to reflect actual costs between urban and rural users is fully justified.

To provide more information to the submitter on how Council reached its conclusion on water pricing, it asked that the presentation that it had considered as part of its decision-making process on this issue be forwarded to you. It also requested that a copy of the explanatory article contained in the Hauraki District page of the Hauraki Herald of Tuesday June, 2009 be forwarded to you.

RESOLVED

That the submitter be advised as follows:

Councillor expenditure

That the Long Term Council Community Plan (LTCCP) identifies the projects that are being considered by Council and the Special Consultative Procedure allows for and seeks feedback from the community on the plan. The Policy on Significance provides a mechanism that requires projects not included in the LTCCP but which are deemed by Council to be significant to go through the Special Consultative Procedure which ensures that the community is aware of the project and that they have the opportunity for their views to be heard.

And that Council does not agree with the submitter’s view that Councillors "think the money Council has is a bottomless pit".

Rubbish collection on side roads

That local roads are serviced by Council's maintenance contractor to performance standards that the contractor must achieve to avoid penalties. Council is able to advocate with New Zealand Transport Agency for improved litter control on the state highway network. Public awareness of the problem can be raised by a newspaper education campaign.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted Council’s recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Walking and Cycling and mobility impaired paths

That as part of the development of the Walking and Cycling strategy, public feedback will be sought through a consultative process. It is programmed that the draft strategy is to be considered by Council in June 2009 followed by the consultative process. Council will therefore consider this submission as part of that consultation process.

RESOLVED

That the submitter be advised as follows:

Indication of upcoming funding request

That Council thanks the submitter for its submission and congratulates it on being selected to host the English Sporting Clay Target World Championship in February 2011.

And that Council will indicate within the Hauraki Community Plan 2009-19 that it is aware of the event and that the Thames Valley Deerstalkers Association will be seeking financial and in-kind assistance for the local hosting of the event.

And that Council has indicated that it would be willing to facilitate some issues with running such an event and assist with others if the appropriate opportunity arises.

Sealing of Morrison Road, Paeroa

That Council’s Roading Engineer will investigate the road usage of Morrison Road and recommend improvements to the road if necessary for Councils consideration.

RESOLVED

That the submitter be advised as follows:

Request to rezone land

That the submitters request to rezone their land at Waikino is specific to the District Plan Review and not the Hauraki Community Plan. The submission will be passed onto the District Plan Committee for consideration as a review of the District Plan.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitters for their feedback on the Right Debate issues.

And that Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Waihi Social Development Group

That Council acknowledges the submitter and will include within the Hauraki Community Plan 2009-19 recognition of the Waihi Social Development Group as an organisation that is a key contributor in supporting and working towards achieving community outcomes.

Waihi Social Service Village

And that support in principle for the proposal will be included in the Future Strategic Directions section of the Hauraki Community Plan 2009-19 with regards to the Waihi Social Service Village.

RESOLVED

That the submitter be thanked for its supportive comments of the draft Hauraki Community Plan and be advised as follows:

Building fees

That building fees have been increased for the last four years. Council is constrained in that it can only recover actual and reasonable costs incurred. A portion of Council's building consent costs relate to general advice and customer enquiries, these are not recovered as they are the public good component of this activity.

Animal Control Services

That the animal control services account consists of dog registration costs of $215,000 and Animal Control (which is wandering dogs and stock, etc) costs of $161,000.

And that dog registration is an activity that Council is required by legislation to undertake, it is fully funded by registration charges. The wandering dogs/stock part of animal control is primarily rate funded.

And that Council shares the submitters concern regarding funding of wandering stock. Stock control costs Council around $22,000 annually and Council seeks to recover costs associated with impounding or wandering animals as much as it can, however there is a significant component of this cost that is difficult to recover from owners where they are unable to be identified.

Wastewater Rates

That wastewater is fully funded by targeted wastewater rates. Only properties that are connected, or are connectable, to Council's wastewater reticulation pay towards the wastewater activity.

Sustainability & Climate Change Debates

That Council thanks the submitter for its feedback on the Right Debate issues.

And that Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Tauranga Harbour and Waihi River catchments joint initiative

That Council and staff were unaware of any specific project on this initiative and consultation will need to be initiated among the authorities involved to determine the level of support.

And that this project would fit well with Councils emphasis on sustainability and work with the community, and Councils initial reaction would be that it could support such a scheme but would need to assess the details first..

Karangahake Gorge

That work is currently being undertaken with the submitter and the New Zealand Transport Agency to look at the Karangahake Gorge issues. Council will continue to work with both of these agencies to develop the Karangahake Gorge for the best interests of the District and the country.

Walkways

That Council has embarked on a collaborative project in the Karangahake Gorge with Department of Conservation and other stakeholders. However in recent time there has not been joint projects in other sites except where road was converted into Forest park at Dickey Flat. Council would welcome for consideration, suggestions where it could work in partnership with Department of Conservation to provide benefit for Hauraki residents.

Hauraki Rail Trail

That Council currently supports the Paeroa /Karangahake section of the Walkway project in accordance with the Memorandum of Understanding. An amendment such as that requested would be in keeping with Council's support. However in light of the interest by Central Government in cycle ways Council may consider expanding the scope of the support.

RESOLVED

That the submitter be advised as follows:

General comments on Council, staff and policies

That the submitter’s comments are noted but feedback from the triennial customer survey and the service level review carried out in 2008 would indicate an acceptable degree of satisfaction by the community in the Councils activities and services. Council has a robust process of developing policies using workshops where the Councillors debate and develop their policies. Policies are only implemented or put out for consultation after approval by Council.

Community Plan document

That , the submitter’s comments have been noted, however feedback received from the Audit Office and from the public consultation does not support the submitter’s view. The length of the document is essentially driven by legislative requirements. The Summary is, in the opinion of Council and staff, a very user friendly and easily understood document. In addition and in response to the public meetings comment; public meetings have taken place, both directly to community groups and the general public in each Ward.

Council priorities

That 65% of Council's operating expenditure is on network services which are the core services listed in the submission plus land drainage. Those core services listed do not include the many other services Council is statutorily required to provide such as elected members, Building Control, Resource Management Planning, Strategic Planning, Dog and Animal Control etc.

And that in regards to North Road, staff have advised Council that the road is routinely inspected by Council’s network management contractor and consultant on a monthly basis with additional inspections added when weather conditions or special events demand extra attention.

And that a special inspection was undertaken on 13/5/2009 as result of this submission to confirm that the road condition was not unsafe. Council acknowledge that with unsealed roads this condition can change quickly and the contractor/consultant check problematic areas like North Road after weather events.

Rates for rural properties

That Council has conducted an extensive review of its funding as part of the LTCCP process and has taken a lot of care to ensure funding is as equitable as possible by assessing the benefits and if those are individual, community, ward or district based and applying tools to address that as equitably as possible. The use of value based rates is low which minimises the issue of cross subsidisation. Water, Wastewater and Refuse collection are fully funded by targeted rates. Council allocates costs to each activity to avoid cross-subsidisation of activities. Current economic conditions and the need for belt-tightening were given strong consideration during the estimates process. Significant reductions were made to expenditure budgets.

Planning and Regulatory Services

That the issues the submitter had with the processing of his subdivision application related to a roading contribution issue which involved a number of technical matters was addressed at the Hearings Committee hearing. Council acknowledges that the processing of the submitter’s application took too long and apologises for any inconvenience caused.

Governance

That Councillors are responsible for monitoring the overall performance of the Council. In terms of the monitoring of the performance of staff the Councillors are responsible for managing the performance of the Chief Executive and the Chief Executive is responsible for managing the performance of all other staff. The Council has a performance management system for monitoring performance of staff and there are consequences for poor performance.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for his feedback on the Right Debate issues.

And that Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter be advised as follows:

Asset Management Planning

That the current Roading Asset Management Plan will be sent to New Zealand Transport Agency and updated copies provided after each annual review.

Integrated planning

That where appropriate Council and the New Zealand Transport Agency will work together and use an integrated planning approach.

Affordability and capital work programme

That Council will take into account affordability versus a reliable and responsive transport system.

District Plan Review

That Council will give effect to the Regional Policy Statement of the Waikato regional during the District Plan review.

Land Transport

That Council will amend the section on page 176 of the Hauraki Community Plan 2009-19 to account for the Regional Council influence on the 3 year Land Transport Programme development and prioritisation.

Road Maintenance

That Council will continue to monitor the roading network.

Development Contributions Policy

That Council believes it would probably not be possible to include the topics such as passenger transport and walking and cycling facilities into the development contributions policy as a result of the North Shore ruling on public transport. Only actual costs of providing spare capacity can be levied and then only where the purchaser of a property actually uses any spare capacity. In cases of public transport and walking/cycling facilities there is no certainty a purchaser will use any capacity.

Plan Consistency

And that Council notes the submitter’s comment with regards to ensuring consistency between the Hauraki Community Plan and information shared with the New Zealand Transport Agency.

RESOLVED

That the submitter advised of as follows:

Roading - Social Deprivation

That Council has addressed the issues of public transport on a number of occasions. There are a number of organisations within the District who are funded to transport people to larger centres such as Hamilton for healthcare services. It became obvious to Council during the Community Outcomes consultation in 2005 that there was little or no collaboration between these providers and many at risk people where not included. Council fully supports further expansion of the EW transport programme into the Hauraki District that targets communities and people at risk and those who are not part of a currently funded transport service.

And that Council has approved $12,000 in its Plan to assist the Hauraki/Coromandel community van project, in conjunction with EW and the WDHB.

Positive Ageing Strategy

That the Positive Ageing Strategy is due for review in 2010 and that the submitter’s recommendations are noted.

Family Violence Intervention

That the submitter’s comments have been noted and Council acknowledges that Waikato District Health Board’s Population Health Team are active with the "Better Future Hauraki" forum.

Affordable housing

That an Affordable Housing discussion paper will be prepared by Council in 2009/10 after the publication of the 2009 - 19Hauraki Community Plan. This work has been programmed in response to the new legislation, and will be considered in due course.

Liquor Ban

That the submitter’s comments and support for Council’s approach to Liquor Ban has been noted and is appreciated.

Drinking Water standards

That Council acknowledges the submitter’s comment with regards to the implementation of the Drinking Water Standards which have been set by legislation.

And that with its current programme and the very high costs associated with capital works for water supplies Council is unable to comply fully with the timetable for Drinking Water Standards as set down by legislation.

Health Risk Management Plans

That the plans are on track to be completed in the 2009 calendar year.

Water fluoridation

That the addition of fluoride to the drinking water is a contentious issue, and that alternative methods of taking fluoride are available to those individuals who choose to do so.

Walking and Cycling

That as part of the development of the Walking and Cycling Strategy, public feedback will be sought through a consultative process. It is programmed that the draft strategy is to be considered by Council in June 2009 followed by the consultative process.

Youth Strategy

That the submitter’s comment and support of the Youth Policy has been noted.

Collaboration

That Council thanks the submitter for their appreciative comments with regards to working collaboratively with Council.

RESOLVED

That the submitter advised of as follows:

Funding for Enviroschools

That Council has budgeted $26,000 in total which will go towards supporting the Enviroschools and Zero Waste Education programs. These programmes involve teaching the students in local schools how to re-use, reduce and recycle waste. The actual allocation of funding will be decided in the 2009/10 year.

RESOLVED

That the apology from Pauline Clarkin on behalf of Te Kupenga O Ngati Hako Inc to be received as she is not longer able to present her submission in person to Elected Members.

And that Pauline Clarkin is invited to another meeting of the Council to present her submission and discuss matters arising there from.

RESOLVED

That the submitter advised of as follows:

Water Charges

That the submitter’s suggestion has merit, however it would be administratively expensive to implement or monitor. It would be hoped that the savings in water charges adopted by Council though the Hauraki Community Plan would be sufficient motivation for the conservation of water.

Farming Courses

That Council notes this is a current work programme for Environment Waikato and Ministry of Agriculture. Council may play an advocacy role.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for her feedback on the Right Debate issues.

That Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

That the submitter advised of as follows:

Walkways development

That Council thanks the submitter for their supportive comments toward Council on the development of walkways in Hauraki.

Retention of public land

That Council does not believe that it is necessary to have a policy on the retention of "public land". If and when Council disposes of public land that it owns or administers there are appropriate processes that must be followed which allow for public input into the decision making.

Heritage protection

That heritage, particularly built heritage, is a key topic for the District plan Review and significant resources in terms of time and finances have been allocated to this work. The District Plan Committee will have developed a draft policy approach to this when the draft District Plan is discussed with the community. It is recommended that this submission be referred to the District Plan Committee for consideration.

Sustainability, Climate Change & Changing Demographic Debates

That Council thanks the submitter for its feedback on the Right Debate issues.

That Council has adopted its recommended options and has formed a focus group called the ‘Right Debate Focus Group’. This group will further develop methods by which Council’s preferred options can be progressed.

RESOLVED

THAT the report be received

AND THAT the draft rating and borrowing resolutions, detailed below, be approved for review by the Audit Office.

THAT the following rates be set under the Local Government (Rating) Act 2002, on rating units in the district, for the year 1 July 2009 to 30 June 2010. All values are stated GST inclusive.

Uniform Annual General Charge

A uniform annual general charge (as per section 15) of $298.00 on each rating unit within the District.

Differential General Rate

A capital value general rate (as per section 13) set on a differential basis based on land use.

The categories being:

• Residential and Rural Land Use - all rating units used primarily for residential, recreational, cultural or primarily or predominately for the purposes of agriculture, viticulture, horticulture or silviculture.

• Commercial, Industrial and Utility Land Use - all rating units used for commercial or industrial purposes, including utility networks.

• Mineral Extraction Land Use - all mineral value rating units that are not used in gold mining.

• Mining Land Use - all mineral value rating units that are used in gold mining.

The rates in cents per dollar of Capital Value being:

• Residential and Rural 0.13632

• Commercial, Industrial and Utility 0.20448

• Mineral Extraction 1.32775

• Mining 9; 14.14286

Paeroa Community Facilities Targeted Rate

An annual charge (as per section 16) of $356.00 on each rating unit within the Paeroa Ward

Plains Community Facilities Targeted Rate

An annual charge (as per section 16) of $268.00 on each rating unit within the Plains Ward

Waihi Community Facilities Targeted Rate

An annual charge (as per section 16) of $267.00 on each rating unit within the Waihi Ward

Paeroa Community Facilities Business Targeted Rate

An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Paeroa Ward set on a differential basis based on location.

The categories being:

Paeroa Ward Urban – all rating units used principally for commercial and industrial purposes situated within the valuation rolls 5001, 5002, 5003 and 5004.

Paeroa Ward Rural – all rating units used principally for commercial and industrial purposes situated within the Paeroa Ward but outside the valuation rolls 5001, 5002, 5003 and 5004.

The annual charges being:

Paeroa Urban $1066.00

Paeroa Rural $533.00

Plains Community Facilities Business Targeted Rate

An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Plains Ward set on a differential basis based on location.

The categories being:

Plains Ward Urban – all rating units used principally for commercial and industrial purposes situated within the valuation roll 4771.

Plains Ward Rural – all rating units used principally for commercial and industrial purposes situated within the Plains Ward but outside the valuation roll 4771.

The annual charges being:

Plains Urban $407.00

Plains Rural $203.50

Waihi Community Facilities Business Targeted Rate

An annual charge (as per section 16) on each commercial/industrial separately used or inhabited part of a commercial/industrial rating unit in the Waihi Ward set on a differential basis based on location.

The categories being:

Waihi Ward Urban – all rating units used principally for commercial and industrial purposes situated within the valuation rolls 5020 and 5030.

Waihi Ward Rural – all rating units used principally for commercial and industrial purposes situated within the Waihi Ward but outside the valuation rolls 5020 and 5030.

The annual charges being:

Waihi Urban $742.00

Waihi Rural $371.00

Kaihere Hall Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Kaihere Hall Rating Area of .00301 cents per dollar of land value.

Patetonga Hall Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Patetonga Hall Rating Area of .00201 cents per dollar of land value.

Hikutaia Hall Targeted Rate

An annual charge (per section 16) of $22.50 on each rating unit situated within the Hikutaia Hall Rating Area.

Karangahake Hall Targeted Rate

An annual charge (per section 16) of $15.00 on each rating unit situated within the Karangahake Hall Rating Area.

Kerepehi Hall Targeted Rate

An annual charge (per section 16) of $10.00 on each rating unit situated within the Kerepehi Hall Rating Area.

Netherton Hall Targeted Rate

An annual charge (per section 16) of $20.00 on each rating unit situated within the Netherton Hall Rating Area.

Tirohia Hall Targeted Rate

An annual charge (per section 16) of $12.25 on each rating unit situated within the Tirohia Hall Rating Area.

Turua Hall Targeted Rate

An annual charge (per section 16) of $18.00 on each rating unit situated within the Turua Hall Rating Area.

Waikino Hall Targeted Rate

An annual charge (per section 16) of $22.50 on each rating unit situated within the Waikino Hall Rating Area.

Waitakaruru Hall Targeted Rate

An annual charge (per section 16) of $22.50 on each rating unit situated within the Waitakaruru Hall Rating Area.

Eastern Plains Drainage District Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Eastern Plains Drainage District, excluding those Residential, Commercial & Industrial and Community land use rating units within the townships of Kerepehi and Turua of .0526 cents per dollar of land value.

Komata North Drainage Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Komata North Drainage District of .0780 cents per dollar of land value.

Opukeko Drainage District Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Opukeko Drainage District of .1042 cents per dollar of land value.

Tirohia-Rotokohu Drainage District Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Tirohia-Rotokohu Drainage District of .1245 cents per dollar of land value.

Western Plains Drainage District Drainage Targeted Rate

A land value targeted rate (per section 16) on all rating units situated within the Western Plains Drainage District, excluding those Residential, Commercial & Industrial and Community land use rating units within the town of Ngatea of .1049 cents per dollar of land value.

Western Plains Drainage District Flood Protection Class 1 Targeted Rate

A land value targeted rate (per section 16) on each rating unit within the Western Plains Drainage District flood Protection Area 1 (per Document 465398) of .1763 cents per dollar of land value

Western Plains Drainage District Flood Protection Class 2 Targeted Rate

A land value targeted rate (per section 16) on each rating unit within the Western Plains Drainage District flood Protection Area 2 (per Document 465398) of .1175 cents per dollar of land value.

Western Plains Drainage District Pumping Land Area Targeted Rate

A land area targeted rate (per section 16) of $21.83 per hectare, on all land serviced by the Hopai West, Martinovich, Central North and Rawerawe West pump stations.

Paeroa Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Paeroa, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .1727 cents per dollar of land value.

Ngatea Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Ngatea, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .1604 cents per dollar of land value.

Kerepehi Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Kerepehi, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .1534 cents per dollar of land value.

Turua Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Turua, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .1433 cents per dollar of land value.

Waihi Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Waihi, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .0732 cents per dollar of land value.

Whiritoa Urban Stormwater Targeted Rate

A land value targeted rate (per section 16) on all Residential, Commercial & Industrial, and Community land use rating units situated within the town of Whiritoa, that are able to discharge directly, or indirectly, to a Council stormwater or drainage asset, of .0134 cents per dollar of land value.

Water Supply Annual Charge Targeted Rate

An annual charge (per section 16) of $70.00 per metered connection will be charged on all rating units with a connection to a Council water supply.

Water Supply Volume Targeted Rate

A rate per unit of water supplied (per section 19) will be charged on all rating units unit on a differential basis within the following categories based on location and extent of provision of service.

The categories being:

Category One – all rating units connected to the Paeroa, Plains, and Waihi water supplies within the urban settlements of Paeroa, Ngatea, Waihi, Kerepehi, Turua and Waitakaruru.

Category Two – all rating units within rural areas connected to the Paeroa, Plains and Waihi water supplies.

Category Three – all rating units connected to the Kaimanawa, Karangahake, Ohinemuri and Waikino water supplies.

Category Four – rating units connected to a Council raw water main that receive completely untreated water.

The rates in cents per cubic metre of water supplied being:

Category One - 116c

Category Two - ; 99c

Category Three ; 88c

Category Four 40c

Karangahake Water Supply Loan Targeted Rate

An annual charge (per section 16) of $84.00 on each rating unit in the Karangahake Special Rating Area with a connection to a Council water supply.

All rating units in this category that have elected to make a lump sum contribution benefit from the lump sum savings provisions (section 145) and do not have to pay the rate.

Wastewater Unconnected Targeted Rate

An annual charge (per section 16) of $267.50 on each rating unit not connected to Council schemes with a boundary within 30 metres of a wastewater main belonging to a Council wastewater scheme.

Wastewater Connected Targeted Rate

An annual charge (per section 16) per toilet pan or urinal according to a scale of charges based on the number of pans on the rating unit.

The annual charges per pan or urinal being:

Up to & including 2 Pans $535.00

Up to & including 4 Pans $401.00

Up to & including 6 Pans $358.00

Up to & including 8 Pans $334.00

Up to & including 10 Pans $321.00

Up to & including 15 Pans $257.00

Up to & including 20 Pans $227.00

Over 20 pans $198.00

Rating units used primarily as a residence for one household will be treated as having one pan (per Note 4 to Schedule 3 of the Act).

Kerbside Refuse Collection and Recycling Targeted Rate

An annual charge (per section 16) per separately used or inhabited part of a rating unit on a differential basis based location and the provision of service.

The categories being:

District Collected – all rating units serviced by Council’s refuse collection excluding those in Whiritoa township.

Whiritoa Collected – all rating units serviced by Council’s refuse collection in Whiritoa township.

The annual charges being:

District Collected $43.00

Whiritoa Collected $56.00

PENALTIES FOR LATE PAYMENTS AND DUE DATE OF PAYMENTS PAYMENT DATES AND METHODS

That the above rates are payable at the Council Offices at William Street, Paeroa, Orchard Rd, Ngatea and Seddon St, Waihi between 8.00am and 4.30pm Monday to Friday. That payments may also be made by way of Direct Debits and Automatic Payments, and that Direct Credits in the form of telephone and internet banking services are also accepted.

That excluding water supply targeted rates, the above rates are by way of three instalments, the dates of such instalments being:

Instalment Number	Instalment Date	Last Date Before Penalty	Penalty Added
One	20 October 2009	28 October 2009	29 October 2009
Two	20 February 2010	24 February 2010	25 February 2010
Three	20 May 2010	26 May 2010	27 May 2010

Water supply targeted rates are by way of two instalments per year with instalment dates for the various water supply areas being staggered throughout the year. The instalment date for water rates is the invoice date.

　

PENALTIES FOR LATE PAYMENT

That Council delegates authority to the Revenue Team Leader and rating staff to apply the following penalties to outstanding rates (excluding water supply rates) at their discretion:

An additional charge on unpaid rates of 10% of the instalment amount will be added on the day following the last date on which the instalment is payable without incurring additional charges (as described above).

An additional charge of 10% will be added to all rates assessed in a previous year which remain unpaid on 1 September 2009

A further additional charge of 10% will be added to all rates assessed in a previous year which remain unpaid on 1 March 2010

The following penalties will be applied to water supply rates:

• An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the first instalment.

• An additional charge of 5% will be added to all current and previous years’ rates outstanding on the day following the last date for payment of the second instalment."

RESOLVED

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) Under Section 48(1) for the Passing of this Resolution
Item 1	Tetley’s Quarry Subcommittee Minutes	Section 7(2)(i) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.