RESOLVED

THAT the apology of Mr R Robinson be received and sustained.

KNDD99/ 10 Vowles/Hughes CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

There were no late items.

MEETING HELD 26 OCTOBER 1999

RESOLVED

THAT the minutes of the meeting of the Komata North Drainage District Committee held on 26 October 1999 be taken as read and confirmed.

KND99/ 11 Hughes/Dunn CARRIED

The Drainage Manager would discuss with the District Engineer on how best to approach the ongoing matter of the removal of the pine trees that had been planted along Alexander’s Canal.

The report from the Drainage Manager was attached for the Committee’s consideration

RESOLVED

THAT the report be received

KND99/12 Dunn/Vowles CARRIED

The Drainage Manager advised that the chemicals for this years spraying had just arrived and spraying would commence at the beginning of December 1999. Round Up/Answer was the spray that would be used.

The 1999/2000 mechanical cleaning programme had been revised to incorporate the priority 1 drains to keep within budget. It was proposed to clean the Kaimanawa, Morrison and Hopping drains at an estimated expenditure of $4,098 compared with the budget of $4,657, and to clean the lower end of Ferry Road drain as required.

The Drainage Overseer would take a look at the Morrison drain to see if the full length required further cleaning.

A summary of pump hour’s operation for the current year was attached for the members’ information.

No further information had been received in respect of Environment Waikato’s options for diesel generation of pumps.

The Drainage Manager advised that he had recently heard that Environment Waikato were seriously considering the proposal and there would be definite financial advantages if the pumps were to be run on diesel.

All the Drainage District Committee’s had appointed members to the Rate Review Working Party. Baseline information on the current rate systems was being collated.

The financial report for the three months ended 30 September 1999 was attached for members’ information.

RESOLVED

THAT the financial report on the operations of the Komata North Drainage Committee for the three months ended 30 September 1999 be received.

KND99/13 Vowles/Dunn CARRIED

The Drainage Manager advised of the Committee’s financial situation as at the end of June 1999. The Committee had a cash balance of $24,000 of which $16,000 was to be applied to DiSP.

It was noted that spending was not being carried out to budget. Under expenditure was occurring on works and maintenance. An amount had to be left for DiSP and would be used for the renewal of assets. A review of the rates would be required as the Committee could not keep running at a deficit. A steady increase in rates should occur rather one big rise at one time. Other drainage districts were raising their rates by approximately 2-3% annually.

Members asked the Drainage Manager to look into how much their rates needed to be increased for the 1999/2000 year to keep up with inflation, and to make proper provision for DiSP.

RESOLVED

THAT the Drainage Manager look into how much the Komata North Drainage District rate needed to be increased for the 1999/2000 year.

99/14 Hughes/Vowles CARRIED

Attached was a report from the General Manager on new legislation allowing ratepayers to take over land drainage schemes.

The document was intended to help ratepayers understand the issues involved in deciding whether they wanted to take over their scheme, and the legal requirements and procedures that must be followed to make it happen. It also made some suggestions abut how some aspects of the process might be managed to try and avoid objections and the delays they could cause.

A discussion on the document was held.

RESOLVED

THAT the information be received.

KND99/15 Dunn/Hughes CARRIED

The meeting closed at 11.15 am.

CONFIRMED

H G Morrison