RESOLVED

THAT the apology of Mr G Vowles be received and sustained.

KNDD99/5 Dunn/Robinson CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

There were no late items.

RESOLVED

THAT the minutes of the meeting of the Komata North Drainage District Committee held on 30 April 1999 be taken as read and confirmed.

KNDD99/6 Robinson/Morrison CARRIED

The Drainage Manager advised that the matter of the removal of the pine trees that had been planted along Alexander’s Canal, was still to be attended to.

The report from the Drainage Manager was attached for the Committee’s consideration

RESOLVED

THAT the report be received

KNDD99/7 Morrison/Hughes CARRIED

The report covered the period of April 1999 to September 1999.

The Drainage Manager presented a table of drains sprayed in the 1998/99 year. No drains had been sprayed this financial year.

Tables of the drains, which had been mechanically cleaned for the period, were presented.

The Drainage Manager presented a draft programme of drains proposed to be machine cleaned in 1999/2000.

He advised that the Drainage Overseer and himself had carried out site inspections of all the drains in the areas and asked members to advise if there were any other drains in their areas that they thought needed to be included in the programme.

A summary of pump hour’s operation over the past three years was presented for member’s information.

Advice had been received from Environment Waikato on the proposed network charges for the larger installations. This could have ramifications for the Drainage Committees if Environment Waikato were to proceed with diesel generating options.

Subdivisions commented on in the period were:

JM Siddons, Rangiora Road, Komata

CA and C Morrison Ltd, Ferry Road, Hikutaia

BI and OM Wood, State Highway 26, Komata

RS and SJ Nichol, Ferry Road, Hikutaia

The General Manager had sent a memorandum to member’s regarding the setting up of a representative working party to consider Council’s drainage rating system.

Council was currently reviewing the funding policies and were aware that there were drainage rating issues that needed to be resolved.

Council held the view that the Drainage District members were in the best position to undertake the review. With that in mind the Council was promoting the formation of a rating review working party. It was suggested that a working party of seven be established, comprising of Western Plains 2 members, Eastern Plains 2 members, Komata 1 member, Opukeko 1 member and Tirohia-Rotokohu 1 member, be established.

It was suggested that Mr P Hughes be the representative on the working party for the Komata North Drainage District.

RESOLVED

THAT the Komata North Drainage District representative on the rating review working party be, Mr P Hughes.

EPDD99/8 Robinson/Dunn CARRIED

The Drainage Manager advised that one of the issues that had come up as a result of Council’s contingency plans for January 1, 2000 was that the proposed standby rosters may impact on staff availability to maintain pump weed screens in the event of a storm. Help may be required from Drainage Committee members.

The financial report was attached for members’ information.

RESOLVED

THAT the financial report on the operations of the Komata North Drainage Committee for the 12 months ended 30 June 1999 be received.

KNDD99/9 Hughes/Dunn CARRIED

The Drainage Manager advised that the figures presented were the final ones for the end of the financial year ending 30 June 1999.

The Drainage Manager would look into the Komata North Drainage District funds and see what their actual surplus amount was.

A meeting would need to be held to confirm the estimates for 2000/2001. A time for this would be advised.

The meeting closed at 2.20 pm.

CONFIRMED

H G Morrison