There were no apologies.

The Drainage Manager outlined the formation of the Paeroa Rural Drainage District, noting that this was the first meeting of the newly formed committee consisting of the amalgamation of the three former drainage districts of Komata North, Opukeko, and Tirohia-Rotokohu.

Nominations were called for the appointment of Chairperson and Deputy Chairperson of the Committee.

RESOLVED

THAT the appointment of M J Peters as Chairperson of the Paeroa Rural Drainage Committee be confirmed.

PRDD06/01 Gillingham/Reid CARRIED

RESOLVED

THAT the appointment of H G Morrison as Deputy Chairperson of the Paeroa Rural Drainage Committee be confirmed.

PRDD06/02 Reid/Meyers CARRIED

There were no late items.

KOMATA NORTH DRAINAGE DISTRICT MEETING HELD WEDNESDAY 28 SEPTEMBER 2005

RESOLVED

THAT the minutes of the meeting of the KNDD held on Wednesday 28 September 2005 be taken as read and confirmed.

PRDD06/03 Morrison/Meyers CARRIED

OPUKEKO DRAINAGE DISTRICT MEETING HELD WEDNESDAY 28 SEPTEMBER 2005

RESOLVED

THAT the minutes of the meeting of the ODD held on Wednesday 28 September 2005 be taken as read and confirmed.

PRDD06/04 Meyers/Reid CARRIED

TIROHIA ROTOKOHU DRAINAGE DISTRICT MEETING HELD WEDNESDAY 28 SEPTEMBER 2005

THAT the minutes of the meeting of the TRDD held on Wednesday 28 September 2005 be taken as read and confirmed.

PRDD06/05 Peters/Meyers CARRIED

Tirohia-Rotokohu

With respect to the issue raised at the previous meeting regarding refusal of permission to get access to machine clean this drain, the Drainage Manager advised that a number of options need to be considered. Kevin Gillingham stated that Arnold Malcolm has cleaned his drains. Mike Peters stated that the matter needs to be resolved.

DRAINAGE REPORT (45.700.999)

The report from the Drainage Manager was presented for the Committee’s consideration. It was advised that the operations reporting will be combined, but that a separate financial report will be prepared for each of the former drainage districts.

RESOLVED

THAT the report be received.

PRDD06/06 Peters/Meyers CARRIED

Several items in the report were clarified.

Specific items discussed were as follows:

The start and stop levels are set by Environment Waikato at the time of design, taking into account ground and river levels. They can be adjusted within limits, to provide the optimum operating levels for the drainage area. It appears that the Mill Road probes could be raised, and the Stocks probes lowered. The Drainage Manager will liaise with Environment Waikato staff.

The Drainage Manager advised that the spoil taken for Environment Waikato stopbank reconstruction was at no cost to the Committee, and was not sold by the owner.

The Drainage Manager stated that Council’s drainage committees are considering the replacement of drainage easements with designation of drains. A report is being prepared for the three Committees.

It was noted that there are still vacancies on the Committee from Komata North, and Opukeko.

Graham Morrison suggested the secondment of someone from Komata North. He will consider approaching someone.

Currently there are five members for the eight vacancies. It is apparent that there is little interest in the rate paying community in standing for the committee. A reduction from eight to five members would assist the reaching of a quorum.

RESOLVED

THAT The Paeroa Rural Drainage District Committee recommend to Council that it be re-constituted as follows:

Komata North subdivision Two members

Opukeko subdivision One member

Tirohia Rotokohu subdivision Two members

Council Appointee One

TOTAL Six members

Quorum for committee meetings Three members

PRDD06/07 Reid/Gillingham CARRIED

Graham Morrison reported on items of interest to the Paeroa Rural Drainage District from the last meeting of the sub committee, including reviews of the river schemes rating systems.

RESOLVED

THAT Graham Morrison be confirmed as the Paeroa Rural Drainage District representative on the Environment Waikato WVS PRS Liaison Committee.

PRDD06/08 Peters/Reid CARRIED

The Drainage Manager advised that there is no mechanism for Councillors or committee members to report on the sub committee matters. The Drainage Manager generally attends the meetings, and can circulate the agenda and minutes to interested members.

Rain gauge information from Council’s telemetered sites will be provided for the members’ information.

The financial reports for the Komata North, Opukeko and Tirohia-Rotokohu Areas for the 9 months ended 31 March 2006 were presented for the members’ information.

RESOLVED

THAT the financial reports on the operations of the Komata North, Opukeko and Tirohia-Rotokohu Subdivisions for the 9 months ended 31 March 2006 be received.

PRDD06/09 Peters/ Morrison CARRIED

Members were invited to comment on items of interest or concern in their respective areas.

Graham Morrison – Bob Nicholls and Peter Morrison have been asked to remove silage stack/tyres in Ferry Road – link drain.

Chris Red – commented regarding spraying access. He questioned whether it was the practise to advise of entry to farms. The Drainage Manager sated that notifications were issued for machine cleaning, but generally not for spraying. He will discuss issue with the Drainage Overseer.

The Drainage Manager advised that the proposed meeting schedule for the Paeroa Rural Drainage Committee will be September/December/March - commencing at 10.30am.

It was proposed that a tour of the drainage district would be undertake in December 2006.

The meeting closed at 12.20pm.

CONFIRMED

M J Peters

September 2006