There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

Letter (Elliott, Rotokohu Road, Paeroa)

TRDD01/1 Johansen/Peters CARRIED

MEETING HELD 2 AUGUST 2000

The minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on 2 August 2000 were attached.

RESOLVED

THAT the minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on 2 August 2000 be taken as read and confirmed.

KNDD01/2 Peters/Johansen CARRIED

The Drainage Manager advised that the SCADA telemetry systems have been installed and were working from the Hamilton head office base.

Diesel generated pumps - The installation of diesel generators was proceeding for Mill Road. The projected completion date was June 2001.

These had not been reviewed at this stage.

There was concern that clarification was needed between the Tirohia-Rotokohu Drainage District and Environment Waikato as to exactly what energy charges would be levied on the drainage districts for the power supplied from the diesel generation. It had been stated at the WVS PRS Liaison Committee meeting in September 2000 that they would be "[comparable to the existing [power company energy charges]".

It was suggested that a letter be sent to Environment Waikato to get confirmation of what the charges would be. The Committee needed to be aware if the charges were going to exceed what they were currently.

RESOLVED

THAT a letter be sent to Environment Waikato seeking confirmation of the prices that will be charged.

TRDD01/3 Potter/Peters CARRIED

There was concern regarding the lack of information that was being reported back to the committee from the Waihou Valley Scheme-Piako River Scheme Liaison Committee meetings. The Committee were in favour of a representative being on the Committee who was dealing with every drainage committee in the district.

The Drainage Manager advised that the makeup of the WVS-PRS Liaison Committee was as follows:

Environment Waikato Operations Committee Chair, Council Deputy Chair

Constituency Representatives (Thames, Hauraki, Matamata Piako, South Waikato).

Thames Valley Drainage Advisory Sub Committee

Territorial Authorities South Waikato District, Matamata Piako District, Hauraki District, Western Plains Drainage, Eastern Plains Drainage, East Waihou Drainage.

The Drainage Manager has received the agenda, and attended some of the meetings as an observer.

The Committee agreed that it should recommend to Council that the Drainage Manager be appointed to the WVS-PRS Liaison Committee to provide feedback to all Drainage Committees in the Hauraki District. A flow of information from these meetings was very important. It was in the interest of all the drainage committees in the area that the Hauraki District Council Drainage Manager was a representative on this Committee. Council would need to request Environment Waikato to approve the extra appointment to the Committee.

RESOLVED

THAT it be recommended to Council to appoint the Hauraki District Council Drainage Manager to represent the Hauraki District Drainage Committees on the Waihou Valley Scheme-Piako River Scheme Liaison Committee and if approved to contact Environment Waikato for approval.

TRDD01/4 Johansen/Peters CARRIED

It was noted that the trees along the Upper Siphon caused extra expense with pump operations. It was suggested that the trees could remain as long as the owner cleaned the siphon.

DRAINAGE MANAGER’S REPORT

The Drainage Manager’s report was attached for the Committee’s consideration

RESOLVED

THAT the Drainage Manager’s report be received.

KNDD01/5 Potter/Peters CARRIED

Tables of the drains cleaned to the end of January 2001 were presented. The only drains cleaned were the Rotokohu Canal from the Tirohia to the State Highway, and the Tirohia Canal from Mill Road to the Rotokohu.

A summary of the pump hours operation for the current year was presented.

Subdivisions commented on for the period were:

TW & K Burrows, Ryall Road, Paeroa

DM & ES Green, Cadman Road, Paeroa

KH Gillingham, Thorp Road, Paeroa

M Ofsoske, Rotokohu Road, Paeroa

The Drainage Manager advised that the Drainage Rate Review Committee had met in November and undertook a tour of all the Council’s drainage districts. A further meeting would be held in March.

FINANCIAL REPORT

The financial report to 31 December 2000 was attached for members’ information.

RESOLVED

THAT the financial report on the operations of the Tirohia Rotokohu Drainage District Committee for the 6 months to 31 December 2000 be received.

KNDD01/6 Rasmussen/Potter CARRIED

2001/2002 ESTIMATES

Attached for the Committees consideration were the draft estimates for the 2001/2002 financial year.

RESOLVED

THAT the 2001/2002 estimates for the Tirohia-Rotokohu Drainage District be accepted.

KNDD01/7 Potter/Peters CARRIED

Members were asked for any drains in their areas that required machine cleaning.

A letter had been received from Mr Elliott, Rotokohu Road, Paeroa concerning the condition of the culvert under Rotokohu Road and the drain from the road to Nicols Drain.

After discussion it was agreed that a reply would be sent advising that the drain would be cleaned this year, as it had been approved at a previous meeting.

The meeting closed at 3.40 pm.

CONFIRMED

J M Hill