RESOLVED

THAT the apology of J C Hayward be received and sustained.

WPDD04/35 Speedy/Cox CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Extension of Piping - Harris Place, Ngatea

The item was not on the agenda because the item was not available at the agenda deadline date.

Discussion on the items could not be delayed because the items needed the attention of the Committee before the next meeting.

WPDD04/36 Cox/Carter CARRIED

MEETING HELD WEDNESDAY 28 JULY 2004

RESOLVED

THAT the minutes of the meeting of the Western Plains Drainage District Committee held on Wednesday 28 July 2004 be taken as read and confirmed.

WPDD04/37 Carter Speedy CARRIED

DRAINAGE REPORT (45.499.002)

The monthly report from the Drainage Manager is attached for the Committee’s consideration

RESOLVED

THAT the report be received

WPDD04/38 Speedy/Paterson CARRIED

The status of the construction of the culvert on SH25 was requested by the members. The Drainage Manager stated that Council has not yet received any response from Transit NZ and Opus to Council’s request for a progress report on the matter.

A member inquired as to when the Rate Review Committee meeting would be scheduled. The Drainage Manager advised that discussions had been held with the District Engineer, and that a meeting was to be set up for the Chairman of the WPDD Committee to meet with Council management to discuss the progress to date, prior to scheduling a meeting for the Rate Review Committee.

In considering the data presented in the Drainage Managers report for the operating results of the Drainage District, it was suggested the mechanical cleaning and pump weed screen cleaning information be summarised and presented in graph form as per the pump operation results.

Design for a small floodgate to drain the area now protected by the new stopbank is being undertaken.

Design work is progressing on the remaining reaches of the Pipiroa Roadside drain, including the specific design of a manhole structure to accommodate the water supply scour valve 120m north of the SH 2 intersection, and the two manhole structures at the intersection with the Paul Leonard Drain road culverts.

The remaining section of drain east of Kohunui Street that was piped by the owner has been completed to allow further development of the site.

The contractor is progressing the Risk Assessment Report for the Waikato and Bay of Plenty Regions and the Hauraki District.

A news item regarding fungal control of weeds may have an application for aquatic weeds

P. Paterson raised an issue regarding the pumping of water at the rear of his property. It was reported that staff have surveyed the levels at the property to ascertain the fall of the water flow resulting in the draining of the area. The Drainage Manager and Overseer will meet the owner on site to check the options to avoid pumping water if possible.

Council design staff is working on the options for draining the College and the Lodge buildings into this line. The line will need to be taken across Kaihere Road to a manhole on the east side which has a low enough invert level. The Drainage Manager advised that a full design and estimate will be brought to the next meeting.

RESOLVED

THAT the construction of a replacement pipe in the vicinity of the Tennis Courts and the Rowing Club be continued across Kaihere Road to the east side and be carried out over the summer months and be funded from the budget of the 2004/2005 financial year.

WPDD04/39 Speedy/Challis CARRIED

FINANCIAL REPORT (45.499.003)

There was no financial report this month.

Agreement with Environment Waikato has been reached to lower the start and stop probe levels of the pump. It is likely that a heavy clean of the drain to remove some high spots in the invert will be necessary to take best advantage of the adjusted pump levels. This work will be programmed for summer.

B. Carter asked if probes can be lowered at the Hopai pump to increase pumping volumes over the winter months.

The status of the project was requested. The Drainage Manager advised that the drain has been surveyed and that construction drawings will be produced for work to be completed in the 2004/2005 financial year.

G Speedy stated that a section of Drain 76 needs to be dug out as the overflow from the drain is causing ponding on several farms. The Drainage Overseer advised he will investigate the problem and report back to the members.

W Bennett stated that in view of problems relating to insufficient draining of water through control structures, that the invert levels may need to be reviewed so water can drain more efficiently.

The Drainage Overseer reported on an extension of piping required at Harris Place, Ngatea. He outlined that the pipeline terminates at one property short of the length required. It was agreed that Council need to extend the piping to include this property at the end of the original subdivision.

RESOLVED

THAT the 150mm diameter piped drain on the south boundary of the original Harris Place subdivision be extended to reach the property concerned.

WPDD04/40 Carter/Cox CARRIED

The meeting closed at 11.30am

CONFIRMED

R G Hicks

September  2004