RESOLVED

THAT the apology of Cr Munro be received and sustained.

PWC01/97 Dunn/Morrison CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Funding Paeroa Guy Fawkes

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given before the next meeting.

PWC01/98 Tregidga/Morrison CARRIED

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 2 July 2001 be taken as read and confirmed.

PWC01/99 Dunn/Tregidga CARRIED

There were no matters arising.

The Community Services monthly report on activities was attached for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

PWC01/100 Morrison/Tregidga CARRIED

The Community Services Manager presented the report in the Community Facilities Mangers absence.

The Community Services manager advised that a meeting had been held with interested parties and probable users of the proposed lighting at the Paeroa Domain. The Community Services Manager had presented a paper to the meeting outlining what the estimated costs would be to install and run the system that had been proposed. After discussion the meeting agreed that the scale of the project should be reduced.

Staff would be making enquiries with lighting companies to discuss options.

The official opening for the Karangahake Reserve was to be held on 27^th September 2001 at 2.00 pm.

It had come to Council’s attention that the area presently occupied by the old training shed on the Paeroa Domain was to become vacant due to the impending relocation of the small Bore Rifle Club to the Deerstalkers Association property on Morrison Road toward the end of the year.

A letter was tabled from the Paeroa Amateur Athletic Club requesting the Ward Committee to consider the replacement of their clubhouse.

His Worship advised that the issue of whether Council was to continue to be involved in Information Centre had not yet been debated.

There were a number of issues that needed to be taken into consideration before anything could be finalised and consideration would not be given until approximately November.

After discussion it was agreed that a meeting be held with the Domain Users to put together a plan for the redevelopment of the site.

RESOLVED

THAT the letter be received

AND THAT Cr Johansen and Cr Dunn meet with the appropriate Domain Users to put together a plan for the redevelopment of the site

AND THAT a reply be sent to the Paeroa Athletic Club acknowledging Councils commitment to them and outlining the need for Council to go through the public debate of whether Council is to be involved in Information Centres.

PWC01/101 Morrison/Dunn CARRIED

Attached was a copy of a letter from the Paeroa Bowling Club (Inc) thanking Council for the one off grant of $400.00 for their water rate charges.

RESOLVED

THAT the letter be received.

PWC01/102 Morrison/Dunn CARRIED

Attached was a letter from the Secretary of the Paeroa Volunteer Fire Brigade thanking the Ward Committee for the grant towards the emergency lighting generator. They also advised that they would be presenting the IYV commemorative medal to all volunteer fire fighters at the Fire Station at 1.00 pm on Saturday 15 September. Items that have been purchased with community funds will be on display. Ward Committee members and their partners were invited to this event.

RESOLVED

THAT the letter be received and the information noted by the Ward.

PWC01/103 Morrison/Dunn CARRIED

Attached was a letter from the Club Manager of Paeroa Combined Sports Recreation and Social Trust seeking support to relocate a building onto Council property at Norwood Road near the skateboard complex. The all purpose building would be alcohol and smoke free and encourage recreational and educational activities for the young people in the community but would not exclude any person from using the smoke/alcohol free centre.

The Community Services Liaison Officer outlined the proposal.

Cr Dunn gave a brief history of Brennan Field and advised that the Brennan Family had given the land to be used totally for rugby.

Mr Henry Wickliffe who was present at the meeting spoke to the proposal.

Mr Wickliffe advised that a facility was needed to host the Paeroa Rugby League Club. The club was looking for community initiative to back them.

The Chairman noted that communication was needed between the applicant and the Centennial Park Board.

RESOLVED

THAT the letter be received

AND THAT the Paeroa Ward Committee supports the idea in principle and that if Centennial Park was not suitable alternative sites be considered.

PWC01/104 Dunn/Tregidga CARRIED

Attached was a letter from the Secretary of the Kerepehi Brass Band seeking assistance to complete work on the Band Hall. A copy of a quote for floor coverings of $3,347 (incl GST) is also attached. At the April 2000 Planning and Finance Committee meeting a grant of $10,000 was approved towards the building upgrade (PF00/35) and, of that grant $2,438.61 is left. This left a shortfall of $908.39.

A request had also been made to the Plains Ward Committee and a grant of $500 had been made by them.

RESOLVED

THAT the letter be received

AND THAT the Paeroa Ward Committee grant $500 to the Kerepehi Brass Band to complete work on the Band Hall.

PWC01/105 Dunn/Morrison CARRIED

Sgt Brian Gilmore from the Paeroa Police attended the meeting at 1.45 pm.

Sgt Gilmore advised of police staffing numbers in Paeroa and other issues of concern from around the community.

Sgt Gilmore left the meeting at 2.05 pm.

The financial report for the 12 months ended 30 June 2001 was attached for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Paeroa Ward Committee for the 12 months ended 30 June 2001 be received.

PWC01/106 Tregidga/Morrison CARRIED

The Roading Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC01/107 Dunn/Morrison CARRIED

There was concern regarding the lack of stormwater drainage down Bradley Street in Paeroa.

The District Engineer advised that there was a recognised stormwater problem in that area. A solution to address the immediate problem was being devised but the need for development of a more comprehensive strategy was being assessed.

A request for parking restriction on the western side of Belmont Road had been received. Consultation had been undertaken with the affected businesses and it was proposed to implement a trial installation on the western side of Belmont Road between Williams and Marshall Street for a period of approximately six months.

After discussion the Committee agreed that a strategy study for parking for the whole main street needed to be done in conjunction with the Paeroa Freshlook 2010 and the State Highway 2 strategy study.

RESOLVED

THAT the parking restriction in Belmont Road Paeroa be addressed as part of the consideration of Freshlook 2010 and the State Highway 2 strategy study.

PWC01/108 Morrison/Tregidga CARRIED

The Utilities Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC01/109 Tregidga/Dunn CARRIED

Work on repairing the treated water reservoir had been delayed until late August. A further line under the reservoir had started leaking and this would be replaced at the same time as the other works. At the completion of the works, there would still be one main under the reservoir that could start leaking in the medium term. Due to the additional works involved with the leaking mains, the cost of the works had increased from $40,000 to approximately $60,000. Repairing the leaking mains was important to the structural integrity of the reservoir. Due to the difficulties in taking the reservoir out of service, it was proposed to carry out the extent of repair works necessary.

The Utilities Manager advised of four small blocks in Paeroa that were not served by sewerage reticulation. A plan detailing the extent of proposed works to provide reticulation to 14 properties in the Coronation Street block was presented. Failure of septic tanks in the Coronation Street block led to inclusion of this work in the 2001/02 estimates. Preliminary designs included a sewer pumps station but recently it had been found that a gravity option not requiring a pump station was marginally possible. This option was being investigated in detail.

His Worship left the meeting at 2.40 pm.

RESOLVED

THAT the extension of the sewage reticulation in the Coronation Street area be constructed at an estimated cost of $80,000.

PWC01/110 Tregidga/Dunn CARRIED

The Drainage Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC01/111 Dunn/Tregidga CARRIED

The Drainage Manager tabled a report on Urban Stormwater Discharge Consents.

The District Engineer’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC01/112 Johansen/Dunn CARRIED

There was no general business.

A letter was tabled from the Chairman of Ways and Means Paeroa Lions, Mr Barry Bowen, requesting funding of $2,000 in the rare event of a total cancellation of the Paeroa Guy Fawkes on Saturday 27 October 2001.

After discussion the Committee agreed that the funding should come partly from the Paeroa Ward and partly from the district.

RESOLVED

THAT the Paeroa Ward Committee recommend to the Planning and Finance Committee that a 50/50 split up to a maximum of $2,000 to underwrite Guy Fawkes be granted to the Paeroa Lions Club half to be funded from the Paeroa Ward Committee and half to be funded from the district.

PWC01/113 Tregidga/Dunn CARRIED

The meeting closed at 3.00 pm.

CONFIRMED

D Johansen

September 2001