RESOLVED

THAT the apology of His Worship the Mayor BJ Morrison be received and sustained.

PWC02/35 Dunn/Munro CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 4 March 2002 be taken as read and confirmed.

PWC02/36 Tregidga/Munro CARRIED

It was noted that a meeting would be held with Paeroa Chamber of Commerce at 5.30 pm today to discuss the Paeroa Freshlook Project.

The Community Services monthly report on activities was attached for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

PWC02/37 Johansen/Dunn CARRIED

The Community Services Manager advised that a letter had been received from a Mr Hamblin of Ainslie Road expressing concern that a number of untidy issues be addressed at the Edwards Place Reserve.

Staff had attended to the issue of rubbish.

Other concerns in the letter were, the need to dismantle the fence along the northern side of the reserve and the privet and honeysuckle eradicated, the Edwards Street entrance required bollards to prevent vehicles entering the reserve and a gate erected on the Aisle Road entrance as well as new play equipment.

Members agreed that there were a lot of children in this area and some play equipment would be beneficial.

The Community Services Manager advised that there were funds available for these projects and would obtain costs for the fixing of the fence, erection of a gate and play equipment for the reserve and report back to the next meeting.

The Community Services Manager advised that the immediate concern was for the old training shed on the Domain and accommodation for the Paeroa Rural Water Tanker. It should be noted that the rural fire water tanker was a district issue, but the shed and the other developments on the domain were a Paeroa Ward responsibility.

The Community Services Manager and Cr Johansen had attended a meeting with the Smallbore Rifle Club members and executive of the Deerstalkers Club to discuss the possibility of an amalgamation with the Deerstalkers Club at the Morrison Road Clubrooms. The outcome of the meeting was outlined in the report.

The other issue of concern was the need for Council to provide housing for the new Paeroa Water Tanker. The tanker was nearing completion and it would be necessary to house it in Willoughby Street, near the Fire Station.

With the absence of the old training shed, part of the walkway from King Street should be re-orientated to stay within the boundaries of Council land and not discharge pedestrians onto Fire Service land as it does currently. The new tanker shed should be accommodated on the eastern side of the proposed new route for the walkway to allow the water tanker to be accessed from the New Zealand Fires Service property, across the walkway, with the safety of pedestrians being catered for.

It was suggested that staff proceed with plans for the site with the building gone with a commitment to remove it by 30 September 2002 and rebuild a new shed for the housing of the rural water tanker in November.

RESOLVED

THAT the Ward Committee writes to the Smallbore Rifle Club thanking them for their willingness to vacate the old training shed and that when the Club have their project planned and have obtained the necessary commitment from the Deerstalkers Club in respect to relocating to their land, that the Club meets with the Ward Committee to discuss what assistance might be available and agree to vacate the building by the 30^th September 2002.

PWC02/38 Tregidga/Dunn CARRIED

At the Freshlook Project Group meeting held in March the central plaza development was discussed. It was agreed that the magnolia trees planed in the planter boxes be removed to another site within the town before the next development occurred in order to give the Project Control Group the opportunity to gauge what was going to be required in the area without the presence of the magnolia trees.

RESOLVED

THAT the magnolia trees in the planter boxes in the central plaza be removed and that the Chairman and Cr Munro investigate alternative sites for the magnolia trees to be relocated to.

PWC02/39 Tregidga/Dunn CARRIED

The Paeroa Ward committee was allocated $8000 for discretionary grants during this financial year. To date the committee had awarded $5,419.45 towards various activities leaving a balance of $2,580.55.

A further request for financial assistance had been received from the Paeroa St Johns Ambulance Committee to help cover the rates paid on both their buildings in Paeroa.

The Committee agreed that any grant given would be a one off grant and only used for payment of the rates for their Marshall Street building until it was sold.

RESOLVED

THAT the letter be received

AND that a grant of $500.00 be given to the Paeroa St John Ambulance to help cover their rates and they be advised that this is a one off grant to be used for rates for the Marshall Street building only.

PWC02/40 Dunn/Munro CARRIED

The financial report for the 8 months ended 28 February 2002 was attached for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Paeroa Ward Committee for the 8 months ended 28 February 2002 be received.

PWC02/41 Johansen/Munro CARRIED

It was noted that trucks turning around were ruining the reseal of the Centennial Park car park reseal. The District Engineer would look into this.

The Roading Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC02/42 Tregidga/Munro CARRIED

The District Engineer’s monthly report to the Works Committee was circulated prior to the meeting.

RESOLVED

THAT the report be received.

PWC02/43 Munro/Dunn CARRIED

The Utilities Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC02/44 Dunn/Tregidga CARRIED

The Utilities Manager advised that the water main running along Gerrand Road required replacing in conjunction with the road upgrade.

RESOLVED

THAT the Paeroa Ward Committee supports the recommendation to the Works Committee that 850m of water main along Gerrands Road be replaced at an estimated cost of $12,000.

PWC02/45 Tregidga/Munro CARRIED

The Drainage Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

PWC02/46 Dunn/Munro CARRIED

The Drainage Manager advised of the appointments to the Komata North and Tirohia-Rotokohu District Drainage Committee’s after the elections held in February 2002.

Minutes of the meeting of the Komata North Drainage District Committee held on Monday 25 March 2002 were attached.

There were no matters arising.

Minutes of the meeting of the Opukeko Drainage District Committee held on Monday 25 March 2002 were attached.

MATTERS ARISING FROM THE MINUTES

It was noted that an amendment had been made to the minutes advising of some mechanical cleaning issues.

Minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on Tuesday 26 March 2002 were tabled at the meeting.

It was noted that Mr John Hill had served the community for many years as a representative of local government, the Tirohia-Rotokohu District Drainage Committee and Hauraki Catchment Board.

RESOLVED

THAT the Paeroa Ward Committee acknowledges the many years of services given to the community by Mr John Hill as a representative of local government the Hauraki Catchment Board and Tirohia-Rotokohu District Drainage Committee.

PWC02/47 Johansen/Tregidga CARRIED

RESOLVED

THAT the minutes of the meeting of the Komata North Drainage District Committee held on Monday 25 March 2002 be received

AND THAT the minutes of the meeting of the Opukeko North Drainage District Committee held on Monday 25 March 2002 be received

AND THAT the minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on Tuesday 26 March 2002 be received.

PWC02/48 Tregidga/Dunn CARRIED

There was no general business.

There were no late items.

The meeting closed at 2.30 pm.

CONFIRMED

D Johansen

May 2002