1.    APOLOGIES Pages

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1    MEETING HELD 3 DECEMBER 2001 1-7

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 3 December 2001 be taken as read and confirmed.

5. COMMUNITY SERVICES

5.1 SKATEBOARDING ON CHAPEL PROPERTY (02.127.999) 8-9

Attached is a letter from the Paeroa Bible Chapel requesting the extension of the ‘Skate free’ zone to include Wharf Street. The Ward Committee is asked if it would support this request to Council. Any amendment to the current Bylaw will need to be advertised for submission.

RECOMMENDATION

THAT the letter be received for consideration.

5.2 INSPECTION OF SERVICES CEMETERIES (02.301.001) 10

Attached is a letter from the Senior Advisor of Memorials and Cemeteries regarding a recent inspection of the services cemeteries in Paeroa and Waihi.

RECOMMENDATION

THAT the information be received.

5.3 LEGION OF FRONTIERSMEN – LETTER OF THANKS (40.000.500) 11

Attached is a letter from the Acting Adjutant congratulating the Council on the temporary closure of Paeroa’s main street for the Santa Parade on Saturday 8^th December 2001.

RECOMMENDATION

THAT the information be received.

6. CORPORATE SERVICES

6.1 FINANCIAL REPORT (01.001.025) 12-15

The financial report for the 6 months ended 31 December 2001 is attached for the Committee’s consideration.

RECOMMENDATION

THAT the financial report on the operations of the Paeroa Ward Committee for the 6 months ended 31 December 2001 be received.

7. ENGINEERING SERVICES

7.1 ROADING: MONTHLY REPORT (01.001.029) 16-36

The Roading Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.2 UTILITIES: MONTHLY REPORT (01.001.028) 37-44

The Utilities Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.3 DRAINAGE: MONTHLY REPORT (01.001.020) 45-46

The Drainage Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.4 TIROHIA-ROTOKOHU DRAINAGE DISTRICT (45.697.999) 47-49

Minutes of the Tirohia-Rotokohu Drainage District Committee meeting held on Monday 10 December 2001 are attached.

RECOMMENDATION

THAT the minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on Monday 10 December 2001 be received.

7.5 KOMATA NORTH DRAINAGE DISTRICT (45.698.999) 50-52

Minutes of the Komata North Drainage District Committee meeting held on Tuesday 11 December 2001 are attached.

RECOMMENDATION

THAT the minutes of the meeting of the Komata North Drainage District Committee held on Tuesday 11 December 2001 be received.

7.6 OPUKEKO DRAINAGE DISTRICT (45.699.999) 53-55

Minutes of the Opukeko Drainage District Committee meeting held on Tuesday 11 December 2001 are attached.

RECOMMENDATION

THAT the minutes of the meeting of the Opukeko Drainage District Committee held on Tuesday 11 December 2001 be received.

7.7 DISTRICT ENGINEER REPORT – FRESHLOOK 2010 PUBLIC PRESENTATION (06.502.611) 56-67

Attached is a report from the District Engineer regarding the Paeroa Freshlook 2010 Public Presentation.

RECOMMENDATION

THAT the report be received.

7.8 REPORT OF STATE HIGHWAY 2 STRATEGY STUDY (40.902.001) 68-75

Attached is a report from the District Engineer on the state highway 2 strategy study.

RECOMMENDATION

THAT the report be received.

8.1 POSITIVE PAEROA

Helen Andrews, the recently appointed Positive Paeroa Coordinator, will be attending the meeting at 1:30 pm to formally introduce herself to the Ward Committee.

Positive Paeroa have requested clarification of their funding for the current financial year. Due to a number of issues the income from the separate rate is less than shown in the annual plan. The total budget for Positive Paeroa was $66,053. This comprised Positive Paeroa costs of $63,500 and Council overheads (rates collection) of $2,553. The funding comprised $46,053 from the separate rate and $20,000 from the Ward Rate. All these costs are GST exclusive.

The actual income from the separate rate is $30,400. This reduction occurred because the total number of properties that the separate rate could be applied to was less than anticipated and because only part charges could be levied in terms of the apportioned properties. The effective equivalent number of properties that the rate could be levied on was 152.

Positive Paeroa have requested that the funding made available for them in the current financial year be the separate rate of $30,400 plus the $20,000 ward rate (Total $50,400) and that the Ward Committee meet the cost of the overheads charge of $2,553. Under this proposal the ward contribution would effectively be $22,553.

The Ward Committee is requested to consider this request.

8.2 COMMERCE PAEROA (06.502.611) 76

Attached for member’s information is a letter from Commerce Paeroa regarding the proposed Paeroa Freshlook Project. As it is not clear from the letter what Commerce Paeroa’s concerns are it is suggested that the Ward Committee meet with the Chamber to discuss the proposed Freshlook works and any suggestions that the Chamber may have.

RECOMMENDATION

THAT the Paeroa Ward Committee meet with Paeroa Commerce to discuss the Paeroa Freshlook Project.