1.    APOLOGIES Pages

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1   MEETING HELD 6 JUNE 2002 1-4

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 6 June 2002 be taken as read and confirmed.

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) 5

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services report be received.

5.2 REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.501) 6-8

Positive Paeroa Inc. proposes to have a "Country Fair Day" on Wednesday 10 July 2002 starting at 10:00am through to 3:00pm. The fair will take place on Wharf Street Paeroa. Accordingly, they require the street to be closed during that period.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Wharf Street Paeroa on Wednesday 10 July 2002, between the hours of 10:00am and 3:00pm, for the purpose of an event organised by Positive Paeroa Inc., be given subject to the following conditions:

THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.

THAT the Order of St John Paeroa and the Fire Service is to be notified of the Parade.

THAT no objections to the closure are received, which are upheld by Council.

Council’s Construction and Maintenance Unit shall carry out erection of signage and barricades. Please liase with Mr Steve Schmidt at the Paeroa office as soon as possible with regard to this matter. This is to include all necessary detour signs.

The organisers shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.

The organisers shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.

All the work covered by (3), (4) and (5) is to be completed to the satisfaction of the District Engineer, please contact the Roading Manager (Mr Gene Thomsen) at this office in regard to these requirements.

That the organisers shall be responsible for all costs associated with the event, including advertising.

That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

THAT the roads are to be cleared as quickly as practicable.

THAT public liability insurance is to be arranged to cover any claim that might arise from the event. A copy to be supplied to Council by 2 July 2002.

THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

THAT written confirmation of compliance with the above conditions is to be provided, by 2 July 2002.

5.3 REQUESTS FOR FINANCIAL ASSISTANCE (20.030.001)

The Paeroa Ward committee was allocated $8000 for discretionary grants during this financial year. To date the committee has awarded $5,979.45 towards various activities leaving a balance of $2,020.55.

We have received a further request for financial assistance.

THAMES VALLEY SPECIAL OLYMPICS 9

RECOMMENDATION

THAT the letter be received

AND that consideration be given to this request

PAEROA COMMUNITY SUPPORT TRUST (05004/302.00) 10-16

Further to the April meeting the Paeroa Community Support Trust Chairperson and Co-ordinator advise that they will be attending the meeting to discuss the Paeroa Skate and Leisure Centre Fire Service Contract.

6. CORPORATE SERVICES

6.1 FINANCIAL REPORT (01.001.025) 17-20

The financial report for the 11 months ended 31 May 2002 is attached for the Committee’s consideration.

RECOMMENDATION

THAT the financial report on the operations of the Paeroa Ward Committee for the 11 months ended 31 May 2002 be received.

7. ENGINEERING SERVICES

7.1 ROADING: MONTHLY REPORT (01.001.029) 21-27

The Roading Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.2 UTILITIES: MONTHLY REPORT (01.001.028) 28-49

The Utilities Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.3 DRAINAGE: MONTHLY REPORT (01.001.020) 50-51

The Drainage Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.4 TIROHIA-ROTOKOHU DRAINAGE DISTRICT (45.697.999) 52-54

Minutes of the Tirohia-Rotokohu Drainage District Committee meeting held on Monday 17 June 2002 are attached.

RECOMMENDATION

THAT the minutes of the meeting of the Tirohia-Rotokohu Drainage District Committee held on Monday 17 June 2002 be received.

7.5 DISTRICT ENGINEER: MONTHLY REPORT (01.011.028) 55

The District Engineer’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

8.1 PAEROA CHRISTIAN SCHOOL (01.000.999) 56

Attached is a letter from the Principal of the Paeroa Christian School thanking Council for their support.

RECOMMENDATION

THAT the letter be received.