HAURAKI DISTRICT COUNCIL

PAEROA WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PAEROA WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON MONDAY 7 OCTOBER 2002 COMMENCING AT 1.OO PM

ORDER OF BUSINESS

1.    APOLOGIES                                                                                                                             Pages

2.    ELECTION OF CHAIRPERSON

The election of a Chairperson for the remainder of the term needs to be addressed.

General Manager to take the chair and call for nominations for Chairperson and Deputy Chairperson.

3.    CHAIRPERSON TAKES THE CHAIR

3. APPOINTMENTS TO SUB-COMMITTEES

Following the election of a new member to the Ward Committee it is appropriate that appointments to the following sub-committees be made.

Committee

Appointments post October 2001

Proposed Appointments

Domain Users Group

G Munro

  

Rotokohu Sports Ground Mgmt Committee

B Dunn, J Tregidga

  

Mackaytown Reserve Committee

G Munro

  

Netherton Reserve Committee

D Johansen

K Trembath

Centennial Park Trust Board

B Dunn

  

Golden Cross Mine Community Consultative Group

D Johansen

K Trembath

Positive Paeroa

G Munro

  

Pensioner Flats Allocation Committee

G Munro

  

Paeroa Swimming Pool Users Group

D Johansen

K Trembath

Community Corrections Community Advisory Liaison Committee

B Dunn

  

Local Authority Arts Scheme

G Munro

  

3. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

4. CONFIRMATION OF MINUTES

4.1 MEETING HELD 2 SEPTEMBER 2002 1-3

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 2 September 2002 be taken as read and confirmed.

5. MATTERS ARISING FROM THE MINUTES

6. COMMUNITY SERVICES

6.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) 4-17

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services report be received

AND THAT the above challenges be addressed, first by the Paeroa Ward members (as local representatives having the greater Council interest in the building), and that once the local interests are reconciled insofar as the level of amenity is concerned following which the proposal be put to Council for final approval

AND THAT the Paeroa Ward Committee considers the method by which the Belmont Road toilets are upgraded and advise the Council accordingly

AND THAT the request for additional play equipment be received and that the matter be considered.

6.2 REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.501) 18-19

Commerce Paeroa proposes to have this years Christmas Parade on Saturday 30 November starting at 11:00 am through to 12:00 pm. The parade will start from Arney Street (Fathers Tavern), turning left into Normanby Road travelling up Belmont Road to the intersection with Marshall Street (Auto Electrical) before returning down Belmont Road and turning left into Mackay Street then entering the domain.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Belmont and Normanby Roads from Arney Street to Station Road, Mackay Street, and Willoughby Street between Hall and Arney Streets on Saturday 30 November 2002, between the hour of 11:00am and 12:00 Noon, for the purpose of a Santa Parade event organised by Commerce Paeroa, be given subject to the following conditions:

  1. THAT the written consent of the NZ Police and Transit NZ is obtained and forwarded to Council and that any requirements the Police and Transit may have will be complied with.

  2. THAT no objections to the closure are received, which are upheld by Council.

  3. That the organisers shall be responsible for all costs associated with the events, including advertising.

  4. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

  5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

  6. THAT if at all possible the Parade receive a Police escort.

  7. THAT the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.

  8. THAT the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

  9. THAT the Parade must be kept together and no ordinary vehicle allowed between the floats.

  10. THAT prior to the start of the Parade, all those taking part are to be informed of these safety measures.

  11. THAT the Order of St John Paeroa and the Fire Service is to be notified of the Parade.

  12. THAT the roads are to be cleared as quickly as practicable.

  13. THAT public liability insurance is to be arranged to cover any claim that might arise from the Parade. A copy to be supplied to Council by 10 October 2002.

  14. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

  15. THAT written confirmation of compliance with the above conditions is to be provided, by 10 October 2002.

Council’s Roading Manager will advise Transit NZ via their agent Opus International (Clause 1), and prepare and action a Traffic Management Plan (Clause 5).

6.3 REQUESTS FOR FINANCIAL ASSISTANCE (20.030.001) 20

The Paeroa Ward committee has been allocated $8000 for discretionary grants for this financial year. To date the committee has awarded $420.00 towards various activities leaving a balance of $7,580.

We have received a further request for financial assistance.

 

Paeroa Pipe Bands Tattoo Committee Inc.

PO Box 178

PAEROA

This committee is staging the 10th annual Paeroa Highland Games and Tattoo to be held on February the 8th 2003 at the Paeroa Domain. They request assistance of $1500 towards the running of this event.

$1500.00

RECOMMENDATION

THAT the letter be received

AND THAT consideration be given to this request

7. CORPORATE SERVICES

7.1 FINANCIAL REPORT (01.001.025) 21-23

The financial report for the two months ended 31 August 2002 is attached for the Committee’s consideration.

RECOMMENDATION

THAT the financial report on the operations of the Paeroa Ward Committee for the two months ended 31 August 2002 be received.

8. ENGINEERING SERVICES

8.1 ROADING: MONTHLY REPORT (01.001.029) 24-31

The Roading Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

8.2 NGATEA MAIN STREET FOOTPATH UPGRADE STAGE 2 (48.000.252) 32-42

Attached is a report from the Roading Manager regarding the Ngatea Main Street Footpath Upgrade Stage 2.

RECOMMENDATION

THAT the report be received.

8.3 UTILITIES: MONTHLY REPORT (01.001.028) 43-50

The Utilities Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

8.4 DRAINAGE: MONTHLY REPORT (01.001.020) 51-53

The Drainage Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

9. GENERAL BUSINESS

10. LATE ITEMS OF BUSINESS