1.    APOLOGIES Pages

Pursuant to Section 46A (7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1    MEETING HELD 7 JULY 2003 1-4

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Monday 7 July 2003 be taken as read and confirmed.

5. COMMUNITY SERVICES

5.1 COMMUNITY FACILITIES MANAGERS MONTHLY REPORT (01.002.021) 5-37

The Community Facilities Managers monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Facilities Managers report be received

AND THAT as per Option B above, Electrical Installations in the overnight parking area adjacent too the Belmont Street Toilets be removed immediately and not replaced

AND THAT the preferred option for a replacement athletics pavilion on the Paeroa Domain be Option D (plans as attached).

AND THAT the required funding for the construction of the building and supporting infrastructure of Option D be provided as detailed above.

AND THAT Council enter into a formal written lease, (based on Council’s Standard Lease) with the Paeroa Athletics Club for the use of the Athletics Pavilion.

AND THAT the term of the Lease be 3 X 3 X 3 years, with an initial annual rent being the nominal sum of $20.00 excluding GST and all outgoings, which, under the terms of the lease, will be the responsibility of the leasee.

5.2 SAFER HAURAKI SAFER COMMUNITY COUNCIL (02.000.006) 38-42

Attached is a report from the Co-ordinator Safer Hauraki on the outcome of the Safer Community Council Paeroa Safety Audit.

RECOMMENDATION

THAT the report be received.

6. CORPORATE SERVICES

6.1 FINANCIAL REPORT (01.001.025)

There are no Ward financial results for this meeting. Staff have been focusing on completing year end processing to meet Annual Report timelines. This has compromised the completion of the 30 June results.

Final June results (subject to audit) will be available for the September Ward meeting.

7. ENGINEERING SERVICES

7.1 ROADING: MONTHLY REPORT (01.001.029) 43-49

The Roading Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.2 UTILITIES: MONTHLY REPORT (01.001.028) 50-59

The Utilities Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.3 DRAINAGE: MONTHLY REPORT (01.001.020) 60-74

The Drainage Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

8.1 PAEROA PREDATORS INLINE HOCKEY CLUB 75-76

Attached is a letter from the President of the Paeroa Predators Inline Hockey Club thanking the Paeroa Ward Committee for the assistance given to them.

THAT the report be received.

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Subject: Community Facilities Revamp Proposal (DELETED)