RESOLVED

PWC03/19 Tregidga/Trembath CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

PWC03/20 Tregidga/Trembath CARRIED

There were no matters arising.

The Community Services monthly report on activities was attached for the Committee’s consideration.

The Chairperson welcomed the new Community Facilities Manager. Joy Mickleson, to the meeting.

PWC03/21 Munro/Trembath CARRIED

The Property Officer presented the revised cost estimates for the proposed pavilion on the domain.

With respect to the toilet facilities being constructed within the proposed pavilion, members needed to balance this aspect of the project with what future provision may be made with new public conveniences in the town centre – as per the Freshlook project.

The Community Services Manager advised that toilets needed to be provided for the public and participants of the domain during events.

The matter was deferred due to time constrants to allow a more thorough discussion.

The Community Services Manager advised that the Paeroa Pool closed to the public on Sunday 9 March 2003. The pool would be available to the schools during the following week to allow them to finish off their swimming programme.

Attached was a report from the Planning & Environmental Services Manager along with the 2003/04 estimates for the Paeroa Ward.

Members considered the 2003/3004 estimates.

$80,000 for extension of the RSA and Public cemetery area in 2004/05.

Internet Access – DiSP to be reviewed.

Members felt that the replacement of the athletic pavilion was of utmost importance.

PWC03/22 Tregidga/Trembath CARRIED

The meeting adjourned at 2.25 pm, due to lack of a quorum and reconvened at 9.00 am Thursday 13 March 2003.

Discussion continued regarding the proposed pavilion on the Paeroa Domain.

The Community Services Manager outlined the proposal to date. He advised that at this stage there were no indicative costs. If there were to be three offices supplied within the proposed pavilion to accommodate the Rugby Union then the current proposal would not fit on the site and would mean that the original plan of a two storey proposal would need to be reconsidered.

It was suggested that the proposal be taken to the Rugby Union and discussions held as to whether they were interested in accommodation within the building.

After discussion it was agreed that Plan A (single storey building with two offices) be put in the Draft Annual Plan and if something different was wanted by the domain users then they would have to make submissions to the Draft Annual Plan to convince Council otherwise. It was noted that Plan A met the requirement of the Athletic Club and provided two offices. An allowance of $150,000 would be made in the estimates.

The Chairman undertook to confer with the Thames Valley Rugby Union regarding likely office accommodation in the proposed pavilion.

Public toilet facilities were another issue that needed to be taken into consideration in conjunction with Freshlook.

Comment was made that some maintenance of the existing grandstand was required.

PWC03/23 Morrison/Trembath CARRIED

The financial report for the 7 months ended 31 January 2003 was attached for the Committee’s consideration.

PWC03/24 Munro/Trembath CARRIED

The Roading Manager’s monthly report to the Works Committee was attached.

PWC03/25 Tregidga/Munro CARRIED

It was noted that the turn around bay at the Karangahake School was working well.

The Utilities Manager’s monthly report to the Works Committee was attached.

PWC03/26 Dunn/Morrison CARRIED

His Worship left the meeting at 9.40 am.

The Utilities Manager advised that while excavating for the new pipe, an abandoned road culvert was uncovered. This culvert would have carried water to near where the slip occurred and was likely to have been a factor in the slip occurring. Transit New Zealand were aware of this issue.

A very extreme storm on the 26 and 27 February resulted in considerable surface flooding around Paeroa. The flood water overwhelmed the sewage scheme resulting in numerous untreated sewage overflows. Relative to the size of the storm, the number and extend of the untreated sewage overflows were not unexpected.

Members thanked staff for the help they gave to the residents affected by the overflows.

DRAINAGE: MONTHLY REPORT (01.001.020)

The Drainage Manager’s monthly report to the Works Committee was circulated prior to the meeting.

PWC03/27 Tregidga/Dunn CARRIED

There was concern regarding one of the main drain pumps that was out of commission due to mechanical or electrical failure. This pump belonged to Environment Waikato and discussions had been held with them regarding the problem.

The General Manager outlined the situation regarding the pumps and suggested that this needed to be discussed with those concerned.

Three of the four main drain pumps belong to Environment Waikato.

Minutes of the Komata North Drainage District Committee meeting held on Monday 17 February 2003 were attached.

PWC03/28 Trembath/Munro CARRIED

Minutes of the Tirohia-Rotokohu Drainage District Committee meeting held on Tuesday 18 February 2003 were attached.

PWC03/29 Munro/Dunn CARRIED

Minutes of the Opukeko Drainage District Committee meeting held on Wednesday 19 February 2003 were attached.

PWC03/30 Munro/Trembath CARRIED

Attached was a letter of thanks from J Linton of Pukekohe.

PWC03/31 Tregidga/Munro CARRIED

Attached was a report from the Economic Development Officer regarding Positive Paeroa Annual Funding.

PWC03/32 Munro/Dunn CARRIED

It was noted that this proposal would be included in the Draft Annual Plan for consideration.

This matter was considered earlier in the meeting.

There were no late items.

The meeting closed at 10.15 am.

CONFIRMED

B Dunn

April 2003