HAURAKI DISTRICT COUNCIL

PAEROA WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PAEROA WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 NOVEMBER 2006 COMMENCING AT 12.30PM

ORDER OF BUSINESS

  1. APOLOGIES        

  1. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
  1. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 10 OCTOBER 2006 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 10 October 2006 be taken as read and confirmed.
  1. MATTERS ARISING FROM THE MINUTES

  1. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (37KB)   6-18

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

REQUESTS FOR FINANCIAL ASSISTANCE

Paeroa Pipe Bands Tattoo Committee Inc. (IM261610)

The Secretary of the Tattoo and Highland Games committee writes advising that they are staging the 14th Paeroa Highland Games and Tattoo at the Paeroa domain on Saturday 10 February 2007.

The pipe bands contest costs $5000 to run and the secretary asks if the Ward would make a grant of $2000 towards this cost.

RECOMMENDATION

That consideration be given to this request.

REQUEST FOR TEMPORARY CLOSURE OF STREETS

PAEROA PROMOTIONS TRUST INC. [IM262733]

The Paeroa Promotions Trust Inc. has applied for the temporary closure of streets in Paeroa for the one-day motor cycle racing event on the streets of Paeroa on Sunday 18 February 2007.

RECOMMENDATION

THAT it be recommended to Council that pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 it approve the temporary closure of the following roads on Sunday 18 February 2007 between the hours of 6.00am and 6.00pm

    1. That no objections to the closure, which are upheld by Council, are received.
    2. That any requirements of Transit New Zealand and the Traffic Services Division of the Police Department are complied with.

    3. That written acknowledgements from the owners/occupiers of residential properties located on the circuit be supplied to the effect that they are fully informed of the event

    4. That signage and barricading of the roads to be closed and alternative routes shall be provided, to the satisfaction of the District Engineer and shall be supplied, erected and dismantled by Council at the cost of the organisers.

    5. That the Organisers shall be responsible for the placement of temporary rubbish containers, the emptying of all rubbish containers and the removal of all rubbish within the road closure area to the satisfaction of the District Engineer.

    6. That the Organisers shall arrange adequate public liability insurance ($2m) in respect of any and all claims arising from the event.

    7. That any further conditions or requirements of Council associated with the event, imposed by the District Engineer or Manager Planning and Regulatory Services pursuant to the resource consent shall be complied with.

    8. That the Organisers shall meet all the costs of Council associated with the event, and indemnify the Council against any loss arising from the event.

    9. That the Organisers shall enter into a bond with Council to cover the Council’s costs associated with the event and to ensure compliance with the above conditions.

    10. Permission be given for the use of the plaza area in the town centre in conjunction with the event.

Alternative routes for State Highway 2 and State Highway 26 traffic shall be provided as follows:

Detour via Station Road, Thames Road, Arney Street, Willoughby Street and Victoria Street.

Bus services affected by the road closures shall be given access through Willoughby Street to set down and pick up passengers in the vicinity of the public toilets. Clear signage at the normal bus stop explaining where the temporary stop is located is required.

RECOMMENDATION

THAT consideration be given to this request.

5.2 REVIEW OF CEMETERY FEES AND CHARGES (02.301.999/02.601.999) (32KB)19-21

Attached is a report from the Community Services Manager regarding the review of fees and charges for district cemeteries.

RECOMMENDATION

THAT the report be received.

  1. GENERAL BUSINESS

    2.

6.1 ROADING ISSUE (01.001.029) (22KB)  22-23

Attached is a report from the District Engineer and Roading Manager concerning an issue of parking.

RECOMMENDATION

THAT the report be received

AND THAT the assistance of Woolworths Paeroa management be sought in encouraging Woolworths staff to park within their own carpark or at public parking in the side streets.

6.2 PAEROA STREETSCAPE

A report will be circulated pior to the meeting.

  1. LATE ITEMS OF BUSINESS