0HAURAKI DISTRICT COUNCIL

PAEROA WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PAEROA WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 OCTOBER 2006 COMMENCING AT 12.30PM

ORDER OF BUSINESS

  1. APOLOGIES Pages

  1. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
  1. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 12 SEPTEMBER 2006 1-4

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 12 September 2006 be taken as read and confirmed.
  1. MATTERS ARISING FROM THE MINUTES

  1. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (37KB) 5-11

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

  1. REQUEST FOR PAVING STONES

The Secretary of the Hauraki Rail Trail Inc writes advising of their activity with the disused rail corridor and the intention to link a walkway between Paeroa and Karangahake. They ask that the Ward consider giving them the paving stones that are currently being removed during the Paeroa streetscape project.

RECOMMENDATION

THAT consideration be given to this request.

REQUEST FOR TEMPORARY CLOSURE OF ROAD (IM257581)

Positive Paeroa Inc. proposes to have this year’s Santa Parade on Saturday 9 December starting at 10:30 am through to 12:00 noon. The parade begins at 11:00am from Arney Street (Fathers Tavern), turning left into Normanby Road travelling up Belmont Road to the intersection with Marshall Street (Auto Electrical) finishing by the information centre.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Belmont and Normanby Roads from Arney Street to Station Road, and the entrances from Wharf, Hall, William and Corbett Streets on Saturday 9 December 2006, between the hour of 10:30am and 12:00 Noon, for the purpose of a Santa Parade event organised by Positive Paeroa, be given subject to the following conditions:
    1. THAT the written consent of the NZ Police and Transit NZ is obtained and forwarded to Council and that any requirements the Police and Transit may have will be complied with.

    2. THAT no objections to the closure are received, which are upheld by Council.

    3. That the organisers shall be responsible for all costs associated with the events, including advertising.
    4. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

    5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

    6. THAT if at all possible the Parade receive a Police escort.

    7. THAT the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.

    8. THAT the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

    9. THAT the Parade must be kept together and no ordinary vehicle allowed between the floats.

    10. THAT prior to the start of the Parade, all those taking part are to be informed of these safety measures.

    11. THAT the Order of St John Paeroa and the Fire Service is to be notified of the Parade.

    12. THAT the roads are to be cleared as quickly as practicable.

    13. THAT public liability insurance is to be arranged to cover any claim that might arise from the Parade. A copy to be supplied to Council by 24 November 2006.

    14. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

    15. THAT written confirmation of compliance with the above conditions is to be provided, by 24 November 2006.

Council’s Roading Manager will advise Transit NZ via their agent Opus International (Clause 1), prepare and action a Traffic Management Plan (Clause 5).
  1. GENERAL BUSINESS

7.1 PAEROA STREETSCAPE REPORT (02.323.004) 12-15

Attached is a report from the District Engineer regarding the Paeroa Streetscape Project.

RECOMMENDATION

THAT the report be received

AND THAT the estimated cost of $1,086,000 to complete the footpath component of the Paeroa main street upgrade be noted

AND THAT the effective estimated over expenditure of $86,000 be condoned and that funding of this amount from the 2006/07 budget provision be approved

AND THAT funding of the street light upgrading and associated electrical work, additional to the scope of the original footpath budget, to the value of $171,400 from the 2006/07 budget provision be approved

AND THAT the scope of the centre town project be reviewed to meet the available funding

AND THAT priority be given to construction of the section of footpath on the east side of the main street opposite the Post Office.

7.2  NAMING OF ROAD (01.002.021) 16-18

Attached is a report from the Corporate Services Manager regarding a request to name a section of road in the Harwood Heights subdivision.

RECOMMENDATION

THAT the report be received

AND THAT the naming of the section of road created in the Harwood heights subdivision off Alpha Street, Paeroa as Colin Drive be approved.
  1. LATE ITEMS OF BUSINESS