There were no apologies.

There were no late items.

MEETING HELD ON TUESDAY 11 JULY 2006

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 11 July 2006 be taken as read and confirmed.

PWC06/39 Trembath/Milner CARRIED

MONTHLY REPORT (01.002.021) (51KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

PWC06/40 Meyers/Trembath CARRIED

The Community Liaison Officer presented a request for financial assistance towards the rental and operating costs of their group.

As this group provides a service to the senior citizens of the area, it was agreed that the Ward grant funding of $500.00.

RESOLVED

THAT $500.00 be granted to Paeroa Seniornet to assist in the operation of their organisation.

PWC06/41 Trembath/Meyers CARRIED

The Community Facilities Manager presented a request from residents of Mackaytown seeking the Wards consideration towards the installation of a rubbish bin in Taylor Drive, Mackaytown. Cr Meyers advised the residents have made the request due to the increase of rubbish being dumped at the site particularly over the summer months when the water hole at the location is frequented. The Community Facilities Manager recommended that a rubbish bin be installed which would require emptying less regularly over the winter period. It was also suggested that the area be monitored over the summer months.

RESOLVED

THAT the Ward Committee approve the installation of a refuse collection bin at Mackaytown.

PWC06/42 Meyers/Trembath CARRIED

Ohinemuri Park Sign

The Community Facilities Manager advised of quotes received for a sign at Ohinemuri Park. After discussion on whether it was worthwhile installing a sign, it was decided that the proposal of signage be deferred until a later date.

The Community Facilities Manager requested that the Committee consider installing a theft/vandal proof box near the overnight parking site to receive fees for overnight parking. Due to the Information Centre being closed during the overnight parking hours, it was proposed that some form of honesty box be provided. It was advised that presently Information Centre staff are requesting payment from the van owners out of business hours.

After discussion, it was agreed that the matter be delayed until a final decision is made on the Paeroa Information Centre service provider proposal.

The Community Facilities Manager presented a request from Brian Tunnicliffe Nissan in Puke Road asking the Ward to consider removing the Melia trees located beside their car yard due to debris dropping off onto vehicles parked in the yard.

After discussion, it was agreed that the Melia trees be removed and that two trees of reasonable maturity be replaced at the cost of the car yard owner.

RESOLVED

THAT the two Melia trees be removed by Council and that two replacement trees of reasonable maturity be planted at the location at the cost of the car yard owner.

PWC06/43 Milner/Trembath CARRIED

The Community Facilities Manager provided the members with information on the levels of service for the mowing of district parks and reserves.

LANDSCAPING PROPOSALS (02.323.003) (37KB)

A report from the District Engineer was presented regarding the landscaping proposal for the Paeroa central streetscape project.

RESOLVED

THAT the report be received.

PWC06/44 Meyers/Milner CARRIED

The District Engineer updated the members on the total costs for the streetscape project. It was advised that a projected possible over-run of the budget for the footpath stage of the project could reduce the funds available for the Paeroa central streetscape areas.

The Chief Executive proposed that the costs, to date, of the full project be presented at the next meeting of the Ward and that an evaluation be carried out at that time to establish the priority of work required to complete the central streetscape project. The members advised that they considered the Post Office area was a priority and should be completed first, leaving the completion of Mackay and Wharf Streets possibly to a later date.

The members were asked to consider their preference of the three landscape concept plans submitted to the Mayoral Advisory Committee meeting on Tuesday 8 August 2006 which were also outlined in the report.

Crs Bubb, Trembath and the Mayor, J P Tregidga supported Presentation 3.

Crs Milner and Meyers supported Presentation 2.

RESOLVED

THAT the Paeroa Ward Committee approve the appointment of the landscape designers of Presentation 3 for the Paeroa central streetscape development for recommendation to Council.

PWC06/45 Trembath/Tregidga CARRIED

Two requests for a donation of the cobbles salvaged from the old footpaths have been received, one from Te Paeroa Waka Whanau supported by Hauraki Maori Trust Board for 75 square metres and one from Paeroa College for 90 square metres.

After consideration on the matter, it was agreed that both requests be declined for the reasons that some retailers had contributed to the cost of the cobbles when the footpaths were originally constructed and that future utilisation of the cobblestones by Council was possible.

RESOLVED

THAT the Paeroa Ward Committee decline the requests.

PWC06/46 Milner/Meyers CARRIED

NEW KERB AND CHANNEL PROGRAMME (01.001.029) (78KB)

The District Engineer and Roading Manager presented the new kerb and channel ten year programme.

RESOLVED

THAT the report be received.

PWC06/47 Milner/Trembath CARRIED

The Roading Manager advised that as a result of limitations on the kerb and channel projects eligible for subsidy the programme as reflected in the report would make greater demands on Council funding than provided for in the LTCCP after 2007/08. It was agreed that the concept of the programme be approved and that discussion on the detail of funding allocated in the programme from 2007/08 onwards be considered at a later date.

To assist in evaluating the condition of kerb and channelling and footpaths in the township, Cr Meyers proposed to personally undertake a survey of Paeroa streets with a view to presenting his findings to the next meeting of the Ward. The members agreed that this would be valuable in prioritising kerb and channel and footpath construction required in the town.

RESOLVED

THAT the concept of the 10 year Forward Work Programme for New Kerb and Channel be approved.

PWC06/47 Milner/Trembath CARRIED

NEW AND REPLACEMENT FOOTPATH – 10 YEAR PROGRAMME (01.001.029) (66KB)

A report from the District Engineer, Roading Manager and Darren Gilbertson (OPUS Team Leader - HDC Professional Service Contracts) regarding the new and replacement footpath 10 year programme.

RESOLVED

THAT the report be received.

PWC06/48 TregidgaTrembath CARRIED

It was agreed that the concept of the programme be approved and that the programme be included in the general discussion of both programmes at a later date.

RESOLVED

THAT the concept of the 10 year Forward Work Programme for New and Replacement Footpaths be approved.

PWC06/48 TregidgaTrembath CARRIED

CONFIRMED

J M Bubb

October 2006