There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Rugby League - Use of Field

The item was not on the agenda because item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the attention of the Ward before the next meeting.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the attention of the Ward Committee as soon as practicable.

PWC07/15 Trembath/Meyers CARRIED

MEETING HELD ON TUESDAY 13^th FEBRUARY 2007

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 13^th February 2007 be taken as read and confirmed.

PWC07/16 Meyers/Trembath CARRIED

COMMUNITY SERVICES MONTHLY REPORT (01.002.021)  (32KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PWC07/17 Meyers/Trembath CARRIED

A request has been received from the Treasurer of the Ohinemuri branch of the Plunket Society for assistance with the payment of rates and water rates.

RESOLVED

THAT the Ward Committee grants $500.00 to the Plunket Society to assist with the payment of rates and water rates.

PWC07/18 Trembath/Meyers CARRIED

Cemetery Extension

Due to there being an opportunity to better utilise the area of land in the top section of the cemetery, the Parks and Reserves Manager advised that it would be appropriate to delay the proposed extension of the public cemetery for approximately 2-3 years.

The members agreed to delay the extension of the cemetery but still wanted some progress on improvement to the toilets and work shed.

The hotmix surfacing has been completed to the five netball courts and line marking should be completed shortly.

It was advised that the drainage issue at the Domain toilets will be addressed and the installation of the disabled toilet will be completed by the date of the Wine and Food Festival of 24^th and 25^th of March 2007.

The contractor will commence drainage work required to the fields on Monday, 2^nd of April 2007. It was also advised that the field will be resurfaced and contoured at this time and lighting of the No. 2 field will commence.

MARSHALL STREET – TRAFFIC MANAGEMENT (01.001.029)

The District Engineer and Roading Manager reported on the problem with traffic management on Marshall Street and possible solutions to the problem were presented.

RESOLVED

THAT the report be received.

PWC07/19 Tregidga/Meyers CARRIED

It was explained that the issue of concern is the loading and off loading of goods to commercial premises accessed from Marshall Street regularly taking place in the traffic lanes, creating potential traffic conflict with the risk of an accident. Growth in road traffic and development of business activities is perceived to increase the risk of such an occurrence. Woolworths Supermarket, The Trellis Company and Farmlands are the most significant contributors to this situation.

Five options to address the issue were presented, as follows:

1. Prohibit unloading from the road traffic lanes
2. Require each business to operate in accordance with an approved Traffic Management Plan
3. Modify the road berms to allow loading and offloading to be carried out off the traffic lanes –this option has been suggested to the business owner of Trellis Company - who did not wish to consider this option.
4. Re-arrange the existing pavement space to allow for loading zones adjacent to the businesses – this is favourable option.
5. Designate Marshall St as one way south to north.

The fourth option appeared to offer the most effective management of the safety risks associated with the loading and offloading operations in Marshall Street and was cost effective at $7,000. The plan for this work was outlined in the attachment provided, as follows:

• The lane width is reduced to 3m, the allowable minimum.
• Centre of the traffic lanes is relocated to the west to allow space for manoeuvring at the Loading Zone
• Parking is maintained on the western side at 2.5m

It was therefore recommended that Option 4 be supported for discussion with the affected businesses. Once discussions have been held, it was requested that a further report be provided to the Ward Committee outlining the outcome of discussions held with the business owners.

RESOLVED

THAT the Ward Committee supports discussion of Option 4 with representatives of the three businesses mentioned in the report

AND THAT a further report be submitted to the Ward committee on conclusion of the discussions.

PWC07/20 Milner/Tregidga CARRIED

TOWN CENTRE LANDSCAPING PUBLIC RESPONSE (02.323.003)

A report showing the completed public information procedure that was followed in relation to the town centre landscaping was presented. A summary of the public responses and comments received to the plan were tabled at the meeting for the member’s consideration.

It was agreed that the submitter’s comments be taken into account and discussed at a future meeting to be held with the landscape designers, Mayoral Advisory Committee and Ward Committee to determine what action is required to the Town Centre Concept Plan in light of the public response received.

RESOLVED

THAT the report be received

AND THAT the Ward Committee take note of the responses received

AND THAT the Ward Committee determine appropriate action with regard to the Town Centre Concept Plan in the light of the public response received.

PWC07/21 Milner/Trembath CARRIED

The Parks and Reserves Manager advised of a meeting held with the Hauraki Tigers Rugby League Club. The Club have requested the use of a playing field for their rugby league season. Members of the Club have suggested a number of options to allow them the use of a field.

After discussion, it was proposed that the use of the Brenan Field be provided to the Hauraki Tigers Rugby League Club for their playing season and that they work together with the Paeroa Old Boys Rugby Club in programming games around the Junior Rugby use of the field.

RESOLVED

THAT the Ward Committee approve the use of the Brenan Field to the Hauraki Tigers Rugby League Club for their playing season

AND THAT the Rugby League Club work together with the Paeroa Old Boys Rugby Club in relation to working around the Junior Rugby use of the field.

PWC07/22 Milner/Meyers CARRIED

A letter of complaint was tabled which has been received from a number of retailers in the main street concerned about the number of business owners who are parking in front of other business premises, causing restrictions of parking for customers and visitors to the town.

To move the matter forward, the Mayor suggested that a letter be written to Positive Paeroa requesting their support of the business community regarding this issue.

A member suggested that a time restriction be put in place and that it be enforced. Staff advised that this would be a costly process and difficult to enforce.

After further consideration, it was suggested that the issue be raised at the next Business after Five meeting which is to be held at Bulls Wool Farm at 5.30pm Wednesday, 28 March to gauge the business communities’ opinion on the matter and consider possible solutions to address the problem.

RESOLVED

THAT the Ward approach ‘Business after Five’ and Positive Paeroa inviting them to work together in finding ways to address the problem raised of Main Street parking.

PWC07/23 Trembath/Milner CARRIED

The meeting closed at 1.55pm.

CONFIRMED

J M Bubb

April 2007