HAURAKI DISTRICT COUNCIL

PAEROA WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PAEROA WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 OCTOBER 2007 COMMENCING AT 12.30PM

ORDER OF BUSINESS

  1. APOLOGIES

  1. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
  1. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 11 SEPTEMBER 2007 1-3

RECOMMENDATION

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 11 September 2007 be taken as read and confirmed.
  1. MATTERS ARISING FROM THE MINUTES

  1. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (38KB)  4-24

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.500)

Positive Paeroa : Santa Parade 2007 (IM290552)

Positive Paeroa Inc. proposes to have this year’s Santa Parade on Saturday 1st December 2007 starting at 10:30 am through to 12:00 noon. The parade begins at 11:00am and starts from the Fathers Tavern (Cnr Arney Street and Normanby Road). Floats travel down Normanby Road through to the Paeroa Hotel (Cnr Marshall Streets and Belmont Road). Floats will then turn and travel back up Belmont Road and Normanby Road turning into Mackay Street and finish in the Paeroa Domain.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Normanby Road, Belmont Road and Mackay Street on Saturday 1st December 2007, between the hours of 10:30am and 12:00 Noon, for the purpose of a Santa Parade event organised by Positive Paeroa, be given subject to the following conditions:

  1. THAT the written consent of the NZ Police and Transit NZ is obtained and forwarded to Council and that any requirements the Police and Transit may have will be complied with.

  2. THAT no objections to the closure are received, which are upheld by Council.

  3. That the organisers shall be responsible for all costs associated with the events, including advertising.

  4. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

  5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

  6. THAT if at all possible the Parade receive a Police escort.

  7. THAT the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.

  8. THAT the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

  9. THAT the Parade must be kept together and no ordinary vehicle allowed between the floats.

  10. THAT prior to the start of the Parade, all those taking part are to be informed of these safety measures.

  11. THAT the Order of St John Paeroa and the Fire Service is to be notified of the Parade.

  12. THAT the roads are to be cleared as quickly as practicable.

  13. THAT public liability insurance is to be arranged to cover any claim that might arise from the Parade. A copy to be supplied to Council by 24 November 2006.

  14. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

  15. THAT written confirmation of compliance with the above conditions is to be provided, by 24 November 2006.

Council’s Roading Manager will advise Transit NZ via their agent Opus International (Clause 1), prepare and action a Traffic Management Plan (Clause 5).

REQUEST FOR FINANCIAL ASSISTANCE [20.030.001]

The Paeroa Ward Committee has been allocated $8000 for discretionary grants during this financial year. Grants have been made to Paeroa & District Museum and Historic Society ($1733.33), TVSO ($100), and PACT ($100) leaving a balance of $5066.67.

HAURAKI MAORI BASKETBALL ASSOCIATION [IM289466]

The Co-ordinator of the abovementioned association writes advising that they are endeavouring to send 4 teams to a NZ National Maori Basketball Tournament being held in Hamilton during Labour Weekend. The writer asks for financial assistance with the cost of rental vans to transport the teams to the tournament.

RECOMMENDATION

THAT consideration be given to this request.

SWIMMING POOL

Attached is a quote from CM Services Ltd for the supply and installation of new plant room equipment. The quotation is based on upgrading the pool to conform to the NZS4441 standard with other additional improvements.

RECOMMENDATION

THAT the attached quote be received and a decision be made concerning the option of heating the pool.

CEMETERY TOILETS

A letter of complaint about the state of the cemetery toilets is attached. It is in the budget to either upgrade or replace the existing sexton shed and toilets this year. A builder has inspected the existing shed to see if it can be modified but he has advised a new shed would be a better option. A cost sheet of the replacement of the toilet and sexton shed will be tabled at the meeting.

RECOMMENDATION

THAT the most appropriate tender be accepted to replace the sexton shed and toilets.

PRIMROSE HILL TREES

There are approximately 5 wattle trees on the Olga street end of Primrose Hill Reserve that we have had several complaints about over the last month. The cost of the trees removal is $3500 to cut and the leaves and small branches chipped. The Paeroa College 1st 15 will remove the larger timber as a fundraiser..

RECOMMENDATION

THAT the trees are removed at a cost of $3,500 and that the Paeroa College 1st 15 remove the larger timber as a fundraiser.

  1. GENERAL BUSINESS

  1. LATE ITEMS OF BUSINESS