HAURAKI DISTRICT COUNCIL
PAEROA WARD COMMITTEE
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 2 DECEMBER 2008 COMMENCING AT 12.30PM
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PRESENT |
Crs J M Bubb (Chairperson), T J Meyers, P A Milner, J Thorp and His Worship the Mayor J P Tregidga |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), M Buttimore (Strategic Planning Projects Manager), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary) |
APOLOGIES
There were no apologies.
LATE ITEMS
There were no late items.
CONFIRMATION OF MINUTES
MEETING HELD ON TUESDAY 11 NOVEMBER 2008 (446460)
RESOLVED
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 11 November 2008 be taken as read and confirmed.
PWC08/70 Meyers/ Thorp
CARRIEDMATTERS ARISING FROM THE MINUTES
Donation of Sculpture to Paeroa
Cr Bubb advised that a grant has been received from Creative NZ towards the purchase of the sculpture.
L & P Bottle Renovation
Cr Bubb advised that she had spoken with the Coca-Cola Amatil representative concerning the repaint of the bottle and had informed the representative that the Ward understands that Coca-Cola Amatil will meet all costs of the repaint.
Paeroa Domain Irrigation
The Parks and Reserves Manager advised that the undersowing of grass on the track has been completed. The Athletics Club have reviewed the area and have raised a concern that there are some divets in the surface that require filling. Staff were requested to follow up the issue.
WARD ESTIMATES: 2009-19 LONG TERM COUNCIL COMMUNITY PLAN
PAEROA WARD CONSIDERATION OF ESTIMATES (451276) (451599)
A report and a copy of Paeroa Ward Estimates were presented by the Chief Executive for the 2009-19 LTTCP for the consideration of the members.
RESOLVED
THAT the report be received
PWC08/71 Meyers/Thorp CARRIED
PAEROA MEMORIAL HALL
The Community Facilities Manager advised that due to the ongoing problem with mould on the ceiling of the Paeroa War Memorial Hall $20,000 it is proposed that a ventilation system be purchased for the main Hall area in 2009/10.
No change to level of service.
It is proposed that the interior of the building is painted in 2011/12 at a cost of $23,000 and the exterior of the building is painted in 2015/16 at a cost of $29,000.
It is proposed to spend $11,000 in 2010/11 and 2015/16 respectively on resealing the floors in the Paeroa Memorial Hall.
RESOLVED
THAT $20,000 be included in the Draft Long Term Council Community Plan 2009-2019 for the purchase of a ventilation system for the Paeroa Memorial Hall in 2009/10
THAT the interior of the building is painted in 2011/12 at a cost of $23,000 and the exterior of the building is painted in 2015/16 at a cost of $29,000.
THAT $11,000 included in 2010/11 and 2015/16 respectively on resealing the floors in the Paeroa Memorial Hall.
PWC08/72 Meyers/ Thorp CARRIED
PAEROA WARD DISCRETIONARY GRANTS:
No proposed increases.
POSITIVE PAEROA INC. [EDV-30-200 - 449606]
In the draft estimate herewith, we have proposed a grant of $50,000 in keeping with the 2008/09 allocation. However, Positive Paeroa Inc. has submitted a budget of $129,208.00 for the 2009/10 fiscal period including $73,408.00 in fixed expenses. A copy of this request is attached for the Wards information. Their 2008/09 allocation was $50,000.00, as mentioned above, with the expectation that they would use their fund reserves to cover any other operational costs or capital item purchases. A copy of their financial performance for the year ended 30 June 2008 show a closing balance of $71,970.11.
It was agreed that the Mayor and the Chairperson of the Paeroa Ward meet with the Positive Paeroa representatives to discuss funding.
Community Assistance
No change is suggested in this activity.
** Please note that there are no allowances for additional operating costs associated with the items of proposed capital works in these draft estimates.
PAEROA POOL
Operating:
With installation of the new heating system in late 2008, opening hours in 2009/10 onwards will increase therefore an additional $5300 of labour costs are estimated. Council will need to consider within the next 12 months whether or not it will adopt Pool Safe guidelines which requires two operators on duty at any one time. This will further increase the operating costs
DISP charges have increased and this is due to the heating component within the recent upgrade.
Capital:
The pool cover is to be replaced in 2010/11 at a cost of $27,000 and again in 2016/17 at a cost of $30,000.
$16,500 has been programmed for the repainting of the pool in 2011/12, $17,000 in 2014/15, and $19,000 in 1917/18.
$18,000 has been programmed for the painting of the buildings in 2013/14.
RESOLVED
THAT the following be included into the Long Term Council Community Plan 2009
Capital:
- The existing pool cover be replaced in 2010/11 at a cost of $27,000 and in 2016/17 at a cost of $30,000 if required.
- $16,500 has been programmed for the repainting of the pool in 2011/12 and $17,000 in 2014/15, and $19,000 in 2017/18.
- $18,000 has been programmed for the painting of the buildings in 2013/14.
PWC08/73 Meyers/Thorp CARRIED
PAEROA CEMETERY
Operating:
Mowing cost has increased to $35,950.
Have added cost of grave topping which wasn’t individually allowed for previously.
Capital:
The boundary fence on SH2 is to be upgraded in 2011/12 for a cost of $26,000.
The development of the public cemetery extension $150,000 is provided for in 2017/18 as this is the current best estimate of when additional areas will be required.
RESOLVED
THAT this request be approved.
PWC08/74 Milner/Meyers CARRIED
PAEROA DOMAIN
Operating:
Total annual operating costs will increase by $12,000 for turf maintenance and temporary irrigation, plus DISP increases by $7565 due to the newly installed flood lights and the irrigation system.
Capital:
In the Paeroa Domain, it is proposed to install new park lighting & furniture every three years for the period of the 2009 -2019 LTCCP. $35,300 has been programmed for those installations.
The resealing of internal roadways have been programmed for 2010/11 at a cost of $33,500.
An exercise equipment island at an estimated cost of $6,000 is provided for in 2009/10
RESOLVED
THAT the following requests be included into the Long Term Council Community Plan 2009-19 LTCCP:
.
- In the Paeroa Domain, it is proposed to install park lighting & furniture every three years for the period of the 2009 -2019 LTCCP. $35,300 has been programmed for those installations.
- And, the resealing of internal roadways has been programmed for 2010/11 at a cost of $33,500
PWC08/75 Meyers/Milner CARRIED
CENTENNIAL PARK / BRENAN FIELD
Operating:
LOS to remain the same but the mowing cost has increased to reflect actual costs which include specialist mowing for cricket.
Capital:
It is proposed to install new park furniture every three years for the period of the 2009 -2019 LTCCP. A total of $20,000 has been programmed for these installations.
Due to the popularity of Rugby League in the Hauraki District and the requirement of the competition to play night games, lights are proposed to be installed a Brenan Field in 2012/13 at a provisional cost of $84,700.
Exercise Equipment Island at an estimated cost of $6,000 in 2011/12.
RESOLVED
THAT these requests be approved.
PWC08/76 Meyers/Milner CARRIED
Railway Reserve
Operating:
LOS will remain the same. Slight increase in mowing.
Capital:
Replacement of play equipment in 2011/12 of $42,500; and new play equipment in 2013/14 of $43,900.
Park Lighting $10,500 in 2010/11; $10,990 in 2013/14.
Skateboard Park provisionally sited within this reserve $82,500 in 2009/10.
Exercise equipment island at estimated cost of $6000 in 2014/15.
RESOLVED
THAT these requests be approved.
PWC08/77 Milner/Meyers CARRIED
Primrose Hill
Operating:
Mowing costs increase by $1,700. Plus addition of $2,400 for rubbish collection which has not been budgeted previously, and an allowance for graffiti of $1,500.
Ohinemuri Park
Operating:
No appreciable change to budget.
RESOLVED
THAT these requests be approved.
PWC08/78 Meyers/Thorp CARRIED
Leaches Field
This site is a new addition and attracts costs of $4,062 for mowing.
Main St Gardens
Operating:
Large increase in maintenance of gardens to $40,074, mowing, electricity, and from Streetscape project. Overall an increase $20,000.
RESOLVED
THAT these requests be approved.
PWC08/79 Tregidga/Meyers CARRIED
Road Reserves
Paeroa Road Reserves increased by $17,000 due to increased mowing costs.
RESOLVED
THAT these requests be approved.
PWC08/80 Milner/Meyers CARRIED
Other Reserves
Operating:
LOS will remain the same but costs overall increase by $8,000.
Capital:
New Play Equipment in 2010/11 of $21,200 and $11,000 in 2014/15 for equipment to be replaced.
RESOLVED
THAT these requests be approved.
PWC08/81 Milner/Meyers CARRIED
PAEROA INFORMATION CENTRE
The Paeroa Information Centre Services were contracted to the L&P Café in August 2008, with a right of renewal for a further three years. The Council agreed to pay $60,000 plus GST per annum for provision of the services.
PROPOSED CAPITAL PROJECTS:
MARITIME PARK TO TOWN WALKWAY
It is proposed that a walkway be established between the town centre and the maritime park at a cost of $20,000 which will be spread over a 2 year period beginning in 2012/13.
RESOLVED
THAT these requests be approved, and
THAT a walkway be established between the town centre and the maritime park at a cost of $20,000 which will be spread over a 2 year period beginning in 2012/13.
PWC08/82 Tregidga/Meyers CARRIED
MOTORCROSS TRACK AND MOUNTAIN BIKE TRACK
Due to requests from the public, provision has been made for a motor cross track and a mountain bike track, the location yet be established. $5,000 for each project in 2011/12 to cover project evaluation should that be required.
RESOLVED
THAT these requests be approved
THAT due to requests from the public, provision be made for a motor cross track and a mountain bike track, the location to be confirmed. $5,000 for each project in 2011/12 to cover project evaluation should that be required.
PWC08/83 Milner/Meyers CARRIED
TOWN ENTRANCE BEAUTIFICATION
$20,000 in 2009/10 and 2010/11 has been programmed to upgrade the town entrance.
RESOLVED
THAT these requests be approved and
THAT $20,000 in 2009/10 and 2010/11 be programmed to upgrade the town entrance.
PWC08/84 Meyers/Milner CARRIED
PAEROA NON SUBSIDISED ROADING
Street Cleaning
An additional $18,000 is provided for 4 washes per year and $10,250 for daily channel sweeping and bin emptying, required within the CBD to deliver an improved level of service. The extra cost reflects the additional work on new facilities, and structures provided by the Paeroa streetscape improvement project (more bins, vehicle crossing grates).
Other Non Subsidised Roading
Marginal increases of approximately 10 to 15% are provided to account for construction cost escalation. This annual increase applies to Footpath Maintenance ($4,750), Vehicle Crossing Maintenance ($110) and Off Street Parking ($265)
Decline in Service Potential
This value has increased as a consequence of the revaluation which reflects the accelerated programme of new footpath construction.
RESOLVED
THAT these requests be approved and be included into the Draft Long Term Council Community Plan 2006-16.
PWC08/85 Meyers/Milner CARRIED
STORMWATER
Specific works in Paeroa include the Racecourse detention/diversion works, Renewal of the major line in the railway reserve, and in Arney Street.
Provision for an upgrade to the Criterion pump station, and its main feeder line in Normanby Road have been made.
RESOLVED
THAT these proposed funding provisions for stormwater be approved and be included into the Draft Long Term Council Community Plan 2009-19.
PWC08/86 Tregidga/Meyers CARRIED
PUMP OPERATION
RESOLVED
THAT the capital projects budget be approved.
PWC08/87 Meyers/Milner CARRIED
The meeting closed 2.47pm.
CONFIRMED
J M Bubb
Chairperson
10 February 2009