RESOLVED

THAT the apology of Cr D E Challis for lateness be received and sustained.

PWC06/16 Gray/Gordon CARRIED

There were no late items.

MEETING HELD ON TUESDAY 14 MARCH 2006

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 14 March 2006 be taken as read and confirmed.

PWC06/17 Tregidga/Gray CARRIED

It was advised that the District Engineer has written to the trucking company concerned and met with the driver of the vehicle. The outcome of the meeting was that the driver was in agreement that he would park his vehicle in Kohunui Street.

Members of the Ward Committee had attended recent meetings in respect to the establishment the Active Community programme. Discussion was held regarding the funding of the SPARC initiative. It was commented that an ‘umbrella’ Trust maybe established to oversee the funding arrangements towards setting up and supporting a sports co-ordinator for recreational and sports facilities and clubs within the Paeroa and Plains area.

The Committee asked what the format was for applying for funding. They were advised that the application had to be approved by Council by end of April as the application needs to be received by SPARC by end of April 2006. Members were concerned as to the sustainability of the initiative beyond the first three years and that it may not be possible to achieve if clubs did not fully support the proposal. It was commented that Council may end up having to financially support it if there was no ‘buy in’.

RESOLVED

THAT the Plains Ward Committee recommends to Council their support in respect to lodging the application for funding to SPARC and that consideration be given to sustainability.

PWC06/18 Gordon/Gray CARRIED

Hugh Hayward Domain - Proposed Practice Turf

Cr Gray advised that the Turf Trust had requested that the fees for the demolition consent of $270 to remove the shed be met by the Ward.

Cr Gordon requested that a word of appreciation be conveyed to Mike Neil on behalf of the Life Education Trust and the Ward Committee for cleaning up the changing rooms and shower in the grandstand which were left in a poor state following an event held on Saturday, 8 April 2006. It was suggested that in future anyone using the venue be requested to clean up the rooms following use.

It was advised that Council’s Project Manager is continuing to work with OPUS regarding preparation of the contract and tender documentation for the heating of the pool.

COMMUNITY SERVICES MANAGER’S MONTHLY REPORT (01.002.021)(32KB)

The Community Services Department’s monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services Manager’s report be received.

PWC06/19 CARRIED

Township Upgrade: Positively Promoting the Plains

The Community Services Manager referred the Committee to a letter received from the Positively Promoting the Plains group requesting that improvements be considered by the Committee to enhance the general appearance of the main street of Ngatea. They have proposed that a garden area similar to that at Tilbury Reserve be developed at the Pipiroa – Orchard Road intersection.

After discussion, it was agreed that a letter be sent to the group inviting them to meet with the Committee for discussions on their proposal.

RESOLVED

THAT the Committee reply to the letter from the Positively Promoting the Plains group suggesting that they meet with the Ward Committee to discuss options for landscaping at the intersection.

PWC06/20 Gordon/Troughton CARRIED

A request has been received from the Hauraki Plains Youth Rugby group seeking permission to use the room on top of the grandstand.

It was commented that the room is unsuitable for the use required and that the Club do have their own clubroom (Rugby Club) for use which are considered to be more suitable for prize giving and other functions.

It was suggested that Cr Troughton meet with the president of the Club, Mr Phil Hale, to discuss the matter further.

RESOLVED

THAT the request be received

AND THAT the Committee write to the Club informing them that the Committee feel that the Grandstand Room is unsuitable for their use

AND THAT Cr Troughton meets with the President of the club, Mr Phil Hale for further discussions on the matter.

PWC06/21 Troughton/Tregidga CARRIED

A request was presented from Tenix Alliance NZ Ltd wishing to install an electrical transformer in the Ngatea township which will alleviate power issues experienced by the Copper Kettle Café. It was advised that the preferred site for the installation of the transformer is McDuff Lane and the alternative site is the Dudding Reserve. An aerial photo depicting the sites proposed was presented for the Committees consideration.

After consideration, it was suggested that the Dudding Reserve be the preferred location for the installation of the power transformer.

RESOLVED

THAT the Dudding Reserve be the preferred site for the installation of the power transformer.

PWC06/22 Gray/Troughton CARRIED

Benner Drive Development : Lot 98 Parfitt Place, Ngatea

The Community Services Manager requested the Committee consider the shape and form of the footpath from the extension at Benner Drive should take across Lot 98. A footpath linking Benner Drive to Parfitt Place is to be provided by the property developer of Benner Drive. A copy of the scheme plan for the development of the third stage of Benner Drive was attached for members information.

The committee expressed a desire to have the footpath link at the middle of the Parfitt Place cul de sac

There was no general business.

The meeting closed at 10.30am.

CONFIRMED

I D Troughton