RESOLVED

THAT the apology of I D Troughton be received and sustained.

PWC06/24 Gordon/Gray CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Kerb and Channel at Waitakaruru

The item was not on the agenda because the item was not available at the agenda deadline.

Discussion on the item could not be delayed because the members considered the issue raised needed addressing as soon as practicable.

The item was not on the agenda because the item was not available at the agenda deadline.

Discussion on the item could not be delayed because the member considered the matter required the urgent attention of staff and the Committee.

PWC06/25 Tregidga/Gordon CARRIED

MEETING HELD ON TUESDAY 13 JUNE 2006

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 June 2006 be taken as read and confirmed.

PWC06/26 Gray/Gordon CARRIED

The ongoing issue of poor sound quality of the sound system at the hall was raised. An update was requested on what action has been taken to address the problem. It was advised that a number of options are being considered to address the sound quality of the system. It was suggested that the amplifier from Paeroa Memorial Hall sound system be trialled at Ngatea.

The members requested an update on the ongoing issue of wrecked cars located on the Flint property on Orchard East Road. The Community Services Manager advised that a councillor had spoken to the property owner and that a letter from Council had been sent. The land owner had spoken to a family member to remove the vehicles.

MONTHLY REPORT FOR JULY 2006 (01.002.021) (32KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PWC06/27 Gray/Gordon CARRIED

Mangatarata Reserve

Cr Gordon advised of his attendance at the Mangatarata Reserve Advisory Committee meeting held on 21 June 2006 (a copy of the minutes was attached).

The Bowling Club have requested that they receive 50% of the monies taken for the hire of the building to cover electricity costs and other costs. The Community Services Manager advised that the monies received from the hall hire go to the Reserve Account which is administered by the Advisory Committee. The Bowling Club are responsible for the maintenance of the interior of the building and the exterior maintenance is the responsibility of the Advisory Committee. Likewise, the Golf Club lease rentals go to the Reserve Account and should be used to assist with the maintenance of the hall and the general infrastructure of the reserve. The Advisory Committee should be mindful of the long term maintenance costs and reserve funds to meet those costs rather than assist projects undertaken by the clubs.

The Project Manager was in attendance and presented a report outlining the Ngatea Pool heating and filtration upgrade and quotations for the extension of the plant room included as part of the overall project.

RESOLVED

THAT the report be received.

PWC06/28 Gordon/Gray CARRIED

The Committee were requested to consider all the information presented and approve the scope of work and costs as outlined for the project.

THAT the scope of work as planned and tendered to upgrade the filtration and heating of the Ngatea Swimming Pool at a total project cost of $288,000 be approved

AND THAT the tender of $215,235.00 for the new filtration and heating system from Thames Farm and Industrial Supplies 2003 Ltd be accepted

AND THAT the quotation of $35,956.00 from Bishop and Moore Builders for building extensions and incidental works be accepted.

PWC06/29 Gordon/Gray CARRIED

Pool Opening Date

It was advised that the heating of the pool will extend the season by an extra three months. A confirmed date for opening the pool will be subject to employing the required life guards and completion of the heating project.

Discussion was held regarding the employment of a suitable pool coordinator and life guard staff. It was suggested that Council engage a paid co-ordinator to manage the use of the pool and that the Swimming Club be invited to provide suitable people to work as paid life guards to supervise the pool during the school term and that Council employs life guards through public advertising to cover the holiday periods.

After some discussion on the opening date of the pool, the members agreed to the date of Saturday 28 October 2006, subject to the completion of the heating project.

RESOLVED

THAT based on the timing of the completion of work for the Heating Project, the opening date for the pool is Saturday October 28, 2006.

PWC06/30 Tregidga/Challis CARRIED

The Community Services Manager outlined the progress of capital projects for the 2005/06 and 2006/07 years. It was requested the Committee approve the projects requiring completion by the end of the 2006/07 year.

RESOLVED

THAT the Ward Committee approves of the uncompleted projects extending into the 2006/07 year.

PWC06/31 Gordon/Gay CARRIED

The Community Facilities Manager advised the members that he had recently investigated the standard of the floor at the grandstand room which the Hauraki Youth Rugby is using. Due to the extra foot traffic the room is presently receiving, the condition of the particle board floor is deteriorating. It was requested that the Committee consider the re-sealing of the floor to prevent further deterioration. The cost to treat the floor has been estimated at $4,200 (incl. GST)

After discussion, it was suggested that the Hauraki Youth Rugby Club be allowed to use the building until Saturday, 15 July 2006, being the final date for their competition, and that they be notified the room will not be available from this date to allow the floor to be resealed.

The members proposed a meeting be held with the Club to clarify the future use of the room.

RESOLVED

THAT the Youth Rugby Club be notified that they can use the room until Saturday 15 July 2006, and that the room will not be available from this date to allow Council to reseal the floor

AND THAT staff formally meet with the Youth Rugby Club to discuss the future use of the room.

PWC06/32 Tregidga/Challis CARRIED

Kerb and Channel at Waitakaruru

Cr Challis raised an issue that due to the lack of kerb and channel in the area, stormwater run-off is creating a problem of ponding around properties in the area particularly after heavy rain.

The members and the Mayor supported Cr Challis’s request stating the area is in need of an upgrade to improve the aesthetics of the area and commented that they would like to see this work programmed for this year.

In conclusion, it was requested that the District Engineer provide a report on a proposed programme of work at this location to the next meeting of the Ward.

Benner Drive – Damage to Footpath

Cr Challis raised an issue regarding damage to footpaths and kerb and channel by contractors building houses at the subdivision. The District Engineer advised that the Hauraki District Roads and Traffic Bylaw makes provision for measures to address such issues affecting the kerb and channel and pathways and is the appropriate means to use for the purpose. In terms of building legislation, it is not allowable to withhold a building certificate of compliance as a way of enforcing repair to footpath or kerb damaged during building operations.

It was requested that the District Engineer investigate how this issue can be effectively addressed through the Bylaw and report back to the Ward.

The meeting closed 10.55am.

CONFIRMED

D E Challis

August 2006