HAURAKI DISTRICT COUNCIL

PLAINS WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PLAINS WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 JUNE 2006 COMMENCING AT 9.00 AM

ORDER OF BUSINESS

  1. APOLOGIES Pages

  1. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
  1. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 9 MAY 2006 1-3

RECOMMENDATION

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 9 May 2006 be taken as read and confirmed.
  1. MATTERS ARISING FROM THE MINUTES

  1. COMMUNITY SERVICES DEPARTMENT

5.1 MONTHLY REPORT FOR JUNE 2006 (01.002.021) (31KB) 4-8

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received

REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.500)

RECOMMENDATION

THAT it be recommended to Council as follows:

AND THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Hamilton Road, Turua on Sunday 11 June 2006, between the hours of 10am and 4pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

    1. That no objections to the closure are received, which are upheld by Council
    2. That the organisers shall be responsible for all costs associated with the events, including advertising.
    3. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
    4. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
    5. That the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
    6. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 6 June 2006.
    7. The organisers shall indemnify the Council from all or any claims arising from the road closure.
    8. That signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
    9. That only road tyres shall be used.
    10. The road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
    11. That in the event of heavy rain the District Engineer, Hauraki District Council, may cancel the approval.

Hugh Hayward Domain

RECOMMENDATION

THAT bollards be installed alongside the internal roadway opposite the RSA property in July 2006.

  1. GENERAL BUSINESS

  1. LATE ITEMS OF BUSINESS