HAURAKI DISTRICT COUNCIL

PLAINS WARD COMMITTEE

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 OCTOBER 2006 COMMENCING AT 9.00 AM

PRESENT

Crs I D Troughton (Chairperson), D E Challis, B A Gordon, A G Gray and His Worship the Mayor J P Tregidga
   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Liaison Officer) and Mr S Clark (Community Facilities Manager)

APOLOGIES

There were no apologies.

LATE ITEMS

There were no late items.

CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 12 SEPTEMBER 2006

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 12 September 2006 be taken as read and confirmed.

PWC06/43 Gray/Challis CARRIED

MATTERS ARISING FROM THE MINUTES

Use of Memorial Hall Furniture

A member asked if a policy is going to be set up regarding the borrowing of furniture from halls. The members felt that this should be a ruling where each request is dealt with according to extenuating circumstances by the Ward Committee providing that Ward Committee are in agreement. Uncontrolled borrowing will lead to loss and damage.

RESOLVED

THAT hall furniture is for the use of the Hall and any requests for borrowing the furniture must be decided by the Ward Committee.

PWC06/44 Troughton/Challis CARRIED

COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (33KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PWC06/45 Gordon/Gray CARRIED

 

REQUEST FOR TEMPORARY CLOSURE OF ROAD (IM259204)

A request had been received from the Thames Valley Car Club Inc for consent to close South Road, Mangatarata for the purpose of an event organised by them on Sunday 29 October 2006.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of South Road, Mangatarata (approximately 2 kilometres from SH27 intersection to the end of the road) on Sunday 29 October 2006, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:
    1. That no objections to the closure are received, which are upheld by Council
    2. That the organisers shall be responsible for all costs associated with the events, including advertising.
    3. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
    4. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
    5. That the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
    6. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 12 October 2006.
    7. The organisers shall indemnify the Council from all or any claims arising from the road closure.
    8. That signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
    9. That only road tyres shall be used.
    10. The road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
    11. That in the event of heavy rain the District Engineer, Hauraki District Council, may cancel the approval.

PWC06/46 Challis/Gordon CARRIED

 

GENERAL BUSINESS

There was no general business.

 

The meeting closed at 10.28am.

CONFIRMED

 

 

I D Troughton

Chairperson

November 2006