3.1 MEETING HELD ON TUESDAY 13 MARCH 2007 1-3

RECOMMENDATION

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 March 2007 be taken as read and confirmed.

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (132KB)  4-12

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

REQUEST FOR TEMPORARY CLOSURE OF ROAD [40.000.500]

A request for temporary closure of a road has been received from Rally New Zealand.

Canal West Road Waitakaruru [IM273281]

A request had been received from the Rally New Zealand’s (RNZ) Clerk of the Course for consent to close Canal West Road Waitakaruru for the purpose of an event organised by them on Saturday 5 May 2007. If the day is wet RNZ seeks approval to hold the event on Sunday 6 May 2007.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Canal West Road Waitakaruru on Saturday 5 May 2007 or Sunday 6 May 2007, between the hours of 10am and 1pm, for the purpose of an event organised by the Rally New Zealand be given subject to the following conditions:

1. THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.
2. THAT no objections to the closure are received, which are upheld by Council
3. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
4. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
6. THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
7. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
8. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 12 April 2007.
9. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
10. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
11. THAT only road tyres shall be used.
12. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
13. THAT in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

The proposed closure will be advertised in the Hauraki Herald on 1 May 2007.

5.2 NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (02.103.999) 13-14

Minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 29 March 2007 are attached for the information of the Committee.

RECOMMENDATION

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 29 March 2007 be received and the recommendations contained therein, adopted.