RESOLVED

THAT the apology of His Worship the Mayor for lateness be received and sustained.

PWC07/45 Challis/Gray CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because work is in progress and a decision is required for its completion.

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the member considered the item required the consideration of the Committee and staff as soon as practicable.

PWC07/46 Gordon/Challis CARRIED

MEETING HELD ON TUESDAY 10 JULY 2007

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 10 July 2007 be taken as read and confirmed.

PWC07/47 Challis/Gray CARRIED

The surveillance of the public toilets is proving successful.

A general discussion was held regarding the policy on footpath crossings.

COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (32KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PWC07/48 Gray/Gordon CARRIED

Ngatea Swimming Pool

The Parks and Reserves Manager advised that Council staff is investigating other options of sourcing a mechanism for manoeuvring the pool covers due to the quote received from the Pool Cover company involved being excessive. It was therefore agreed that staff continue to seek a less costly option for the operation of the pool cover and advise the Committee when a more satisfactory solution has been found.

Hayward Domain - Carpark

The Parks and Reserves Manager presented a revised plan detailing the upgrade of the Domain car park.

Ngatea Domain: No. 1 Rugby Field

An application of sand is required to the field so that it is bedded in before the athletics and cricket season commences. The cost of this is between $3,500 and $5,000. The member’s were requested to consider the cost of this work and approve that it be undertaken as soon as the weather has improved.

RESOLVED

THAT this work be carried out as soon as ground conditions allow.

PWC07/49 Challis/Gray CARRIED\

NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (02.103.999) (11KB)

The minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 19 July 2007 were presented by Cr Gordon for the information of the Committee.

RESOLVED

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 19 July 2007 be received and the recommendations contained therein, adopted.

PWC07/50 Challis/Gray CARRIED

Cr Gordon advised of suggestions received from members of the Ngatea Hall and Domain Management Committee to the netball courts proposal. The group emphasised they do not want the courts impacting on the ‘greenfield’ area of the Domain. A general discussion was held of a preferred site within the Domain and the requirements of car parking to cater for the proposed courts.

The members requested the Parks and Reserves Manager liaise with John McIver regarding the colour scheme for the painting of the hall and organise the commencement of the repaint work.

ROADING WARD REPORT AUGUST 2007 (01.001.029)  (41KB)

The Roading Manager presented the Draft Footpath Forward Work Programme (FWP) 2007/08 to review the changes made to the Footpath Strategy since the last report and to confirm the work programme for the next 5 years.

The members were advised that the proposed forward work programme details 10 years of New and 2 years Replacement Footpath. The detail of the replacement programme will be finalised when the rating survey and ‘as built’ information has been collated and the database has been updated. Members and staff reviewed the priority of works proposed in the programme as presented.

RESOLVED

THAT the prioritisation methodology used to develop the Forward Work Programme for New and Replacement Footpaths be approved and implemented

AND THAT an annual review of the programme is carried out.

PWC07/51 Challis/Gray CARRIED

The Roading Manager advised of an approach received from a Pipiroa property owner objecting to a new streetlight being placed outside her house during the upgrading of the streetlighting in Pipiroa Road.

Three options were presented to address the problem.

Option 3 was the preferred option which was to move lights 3, 4 & 5 to the east side of the carriageway, removing existing lights from both sides of the road as planned. The estimated additional cost to change the location of lights 3 to 5 is $5,000 plus GST.

After discussion, it was agreed that option 3 be accepted and that a double outreach light be installed outside the Scout Hall.

RESOLVED

THAT lights 3, 4 and 5 be relocated from the west to eastern side of the road, proceed with the removal of existing lights on both sides of the road as planned and install one new double outreach light outside the Scout Hall.

PWC07/52 Challis/Gray CARRIED

A member requested the Committee consider the installation of a bus shelter for school pupils using the bus route through Kerepehi. The District Engineer advised he will investigate options of installing a bus shelter in Kerepehi and report back to the Committee in due course.

The meeting closed at 11.05am.

CONFIRMED

I D Troughton

September 2007