HAURAKI DISTRICT COUNCIL

PLAINS WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PLAINS WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 DECEMBER 2007 COMMENCING AT 9.00 AM

ORDER OF BUSINESS

1. CALL TO ORDER BY CHIEF EXECUTIVE

2. APOLOGIES

3. ELECTION OF CHAIRPERSON

(Chairperson takes the Chair)

4. ELECTION OF DEPUTY CHAIRPERSON

5. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

6.  PLAINS WARD APPOINTMENTS (375726) 2

Attached is a report from the Executive Officer – Community Services regarding the Plains Ward Committee appointments.

RECOMMENDATION

THAT the report be received

AND THAT the following appointments be made:

7. COMMUNITY SERVICES

7.1 COMMUNITY SERVICES MONTHLY REPORT(32KB) 3-9

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

REQUEST FOR FINANCIAL ASSISTANCE

The Plains Ward Committee has been allocated $3,000 for discretionary grants during this financial year. The committee has allocated $100 to TVSO, and $800 to Turua Daycare Inc. leaving a balance of $2,100.

NGATEA LIONS (376621)

A request from the Treasurer of the Ngatea Lions for waiving of the hall hire fees has been received. The applicant advises that they plan to hold a fundraising event in support of the St. Johns Ambulance. They have booked the Ngatea War Memorial Hall for the afternoon and evening of the 12th April 2008. The cost for the hire is $96.00

RECOMMENDATION

THAT consideration be given to this request

7.2 NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE AGM (376232) 10-11

Minutes of the Ngatea Hall and Domain Management Committee Annual General meeting held on Thursday 22 November 2007 are attached for the information of the Committee.

RECOMMENDATION

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee AGM held on Thursday 22 November 2007 be received and the recommendations contained therein, adopted.

7.4 NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (376198) 12-13

Minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 22 November 2007 are attached for the information of the Committee.

RECOMMENDATION

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 2 November 2007 be received and the recommendations contained therein, adopted.

8. GENERAL BUSINESS

9. LATE ITEMS OF BUSINESS