There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the Committee required that the plans of the playground be presented as soon as practicable to allow the Committee time to fully consider them before final approval.

PWC08/01 Gordon/Challis CARRIED

MEETING HELD ON TUESDAY 11 DECEMBER 2007

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 11 December 2007 be taken as read and confirmed.

PWC08/02 Leonard/Challis CARRIED

A member enquired as to the type of public toilet to be constructed at Waitakaruru. It was advised that the type of toilet will be discussed after consideration of a number of other issues. There was general agreement that the existing toilet would be upgraded rather than being replaced.

The Mayor advised that the resolution concerning the combining of the Hauraki Plains College Library and the Ngatea Public Library made in the December minutes required amendment.

The resolution should be amended to read as follows:

RESOLVED

THAT the Plains Ward recommends to Council that consideration be given to the Hauraki Plains College and HDC libraries combining and that the Chief Executive be asked to prepare a report on the proposal.

PWC08/03 Tregidga/Challis CARRIED

The District Engineer advised that kerb and channel construction on SH25 is scheduled to commence at Waitakaruru before this winter.

Discussion was held regarding who is the community representative on the Patetonga Domain Committee. It was agreed that Greg Harris speak with members of the Patetonga community to confirm who they would like as a community representative on the Committee.

COMMUNITY SERVICES MONTHLY REPORT (386639)  (35KB)

The Community Services monthly report on activities was presented for the Committee's consideration.

RESOLVED

THAT the Community Services monthly report be received.

PWC08/04 Challis/Gordon CARRIED

The Parks and Reserves Manager advised of recent vandalism at the swimming pool and requested that measures be undertaken to secure the pool from further damage. He recommended that the electric fence be extended across 34 metres of unprotected roof area at an estimated cost of $1,000.00 and that the doors be sealed off to prevent external access to the toilet block.

The member’s were advised that the Police are presently investigating the incident.

RESOLVED

THAT security fencing be installed across the 34 metres of unprotected roof area at an estimated cost of $1000.00

AND THAT the doors are sealed off to prevent external access to the toilet block.

PWC08/05 Leonard/Harris CARRIED

Ngatea Domain

Cr Gordon advised that the Hauraki Plains Netball Association has written to formally ask the Rugby Club if they can have the use of their club rooms after the netball courts are constructed.

A contractor will be providing a price for the laying of the underground drainage on the soccer field and the No. 2 rugby field in the near future.

EQUESTRIAN FACILITY AT THE KEREPEHI DOMAIN (386794) (CR CHALLIS) (23KB)

The Community Services Manager presented a report regarding a request received form the Thames Valley Adult Riding Club. The group wish to establish an equestrian facility in the Kerepehi Domain.

Cr Gordon advised that he and Cr Challis have met with Donald Brunt of the Thames Valley Car Club and Kevin Caddy of the Kerepehi Domain Committee regarding the clubs’ request.

The members gave their support for the proposal and considered the location could be ideal for an equestrian facility.

RESOLVED

THAT the report be received

AND THAT Cr Gordon and Cr Challis continue to maintain discussion with the Kerepehi Domain Committee with regard to the proposal to build an Equestrian facility on the Kerepehi Domain.

PWC08/06 Tregidga/Harris CARRIED

Mr Alex Quinn of the Positively Promoting the Plains Group was in attendance and presented the updated concept plan for the vacant area located between the Memorial Wall and the HDC office in the Hugh Hayward Domain for the member’s consideration. Mr Quinn advised of a number of changes which had been made to the original concept plan and requested the member’s feedback on the plan.

The member’s generally considered the design was appropriate for the size of the area and location within the Domain and gave their support of the concept plan.

CONSIDERATION OF ESTIMATES FOR THE 2008/09 ANNUAL PLAN (386575) (37KB)

A report from the Chief Executive regarding the draft estimates was presented. Available separately was a summary of the operation and maintenance of the Ward Facilities and initiatives for the member’s consideration.